Electric Vehicle Recharging Services Tender

Electric Vehicle Recharging Services Tender

Electric vehicles. Westminster City Council seeks Requests for Proposals from suitably experienced organisations to develop a joint venture entity that will deliver and manage Electric Vehicles (EV) Recharging Services with the Council in the City of Westminster.

UK-London: Electric vehicles

2012/S 244-401711

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
11th Floor, 64 Victoria Street
For the attention of: Joe Baker
SW1E 6QP London
Telephone: +44 2076411026
E-mail: jbaker2@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Electric Vehicle Recharging Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Electric vehicles. Westminster City Council seeks Requests for Proposals from suitably experienced organisations to develop a joint venture entity that will deliver and manage Electric Vehicles (EV) Recharging Services with the Council in the City of Westminster.
Subject to the successful completion of the procurement process, the Council intends to enter into such contractual and other arrangements as are necessary to constitute the joint venture entity proposed by the successful bidder and to award to that entity a service concession contract.
The successful organisation will be expected to invest financially (directly and / or in kind) in the required charging infrastructure. WCC currently invests approximately 200,000 GBP per annum to roll out new posts on street and this level of investment is expected to remain. This funding is secured through grant funding and other financial opportunities as they arise. The Council will ensure that the public highway can be used for the electric vehicle recharging programme for all users, and deliver the required statutory undertakings. WCC will continue its statutory function of managing traffic management orders. It is also expected that WCC will work in partnership to manage the locations and the numbers of posts delivered through this programme.
The Council has the aspiration to work with Transport for London on the Pan-London electric vehicle recharging scheme (known currently as Source London, please see https://www.sourcelondon.net/). It is important for the Council to know how any proposals will work within this network, as well as if proposals are dependent on Source London Funding, or other public funds.

If you are interested in this opportunity please send an email to: procurement@westminster.gov.uk with the subject: “ARIBA: Electric Vehicles Recharging Services.” In the email include:

— Organisation name,
— Individual name,
— Business email,
— Business phone number,
— Business Address.
You will then receive an invite to the opportunity via the Ariba eSourcing system along with a user name. Please ensure you follow all instructions provided in the email. Details of responding are available in the Request for Proposal (RFP) document.
Please note this is a negotiated procedure leading to a Service Concession Contract. There will be Four stages to the procurement. Candidates must first pass a selection procedure in relation to their financial and economic standing and professional/technical capability, then the merits of the proposals will be evaluated as set out in the Request for Proposal Document to shortlist the 3 most economically advantageous proposals. The 3 shortlisted bidders will be invited to negotiate with the Council before submitting final proposals, which will be evaluated as set out in the Request for Proposal Document to select the most economically advantageous final proposal.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on procure4london.com.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 3SG24XJSQK.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 1 200 on 14 January 2013. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Procure4london Helpdesk on call 0845 270 7098 or email helpdesk@procure4london.com. GO Reference: GO-20121214-PRO-4455693.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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