Electrical Fire Safety Testing Contract

Electrical Fire Safety Testing Contract

Electrical (Fire Safety) Testing, New Installations and Upgrades Contract.

United Kingdom-London: Electrical installation work

2015/S 183-331357

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road, Ealing
For the attention of: Ms Abigail Acosta
W5 2HL London
UNITED KINGDOM
Telephone: +44 20882528860
E-mail: acostaa@ealing.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ealing.gov.uk

Address of the buyer profile: http://www.londontenders.org/

Electronic access to information: https://londontenders.org.
Electronic submission of tenders and requests to participate: https://londontenders.org.
Further information can be obtained from: London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
For the attention of: Ms Abigail Acosta
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 20882528860
E-mail: acostaa@ealing.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
For the attention of: Ms Abigail Acosta
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 20882528860
E-mail: acostaa@ealing.gov.uk

Tenders or requests to participate must be sent to: London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
For the attention of: Ms Abigail Acosta
W5 2HL Ealing
UNITED KINGDOM
Telephone: +44 20882528860
E-mail: acostaa@ealing.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: repairs and maintenance

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electrical (Fire Safety) Testing, New Installations and Upgrades Contract 1022.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-A2FG-X86PXS
Installations and Upgrade Works Contract to include the works described below:
The Contractor shall provide the Electrical Testing, New Installations and Upgrades Works to the nominated Dwellings and Properties within and (in specified cases) outside the Contract Area, including but not limited to ancillary buildings and facilities and the like ensuring that the Council’s legal obligations and repairing standards are met. The Contractor shall provide works to leasehold Dwellings in accordance with the terms of the relevant leaseholder leases.
Works will commence on or about April 2016 and it is intended that the contract will end in April 2020 but may be subject to a first optional extension of 2 years extending the contract to April 2022 and a second optional extension of 2 years further extending the contract to April 2024.

II.1.6)Common procurement vocabulary (CPV)

45310000, 45317300, 50711000, 45262700, 45262800

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CONTRACT-A2FG-X86PXS
There are approximately 8 000 dwellings in communal blocks in the whole borough requiring testing, repair, upgrade or replacement of Lateral sub mains, Landlord’s and domestic supplies. Note that some of the stock is within areas identified for regeneration and development, which is likely to lead to some loss of assets during the course of the contract.
The annual value is approximately 1.5 000 000 GBP. The Employer does not warrant or guarantee any level of works.
Estimated Maximum Value of the life of the Contract inclusive of extensions would be 12,0000 GBP Excluding VAT
Works will commence on or about April 2016 and it is intended that the contract will end in April 2020 but may be subject to a first optional extension of two years extending the contract to April 2022 and a second optional extension of two years further extending the contract to April 2024.
Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Works will commence on or about April 2016 and it is intended that the contract will end in April 2020 but may be subject to a first optional extension of 2 years extending the contract to April 2022 and a second optional extension of 2 years further extending the contract to April 2024.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required for this contract. A bond may be required if the winning contractor does not have a parent company, or if the Council’s Chief Finance Officer (CFO) or the Director of Corporate Finance does not approve the parent company.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out on the Contract Document, Part C.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The council will contract with a single entity or a consortium with Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The form of contract for the works will be the JCT MTC 2011 Contract incorporating the Council’s project specific amendments.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Further detail on the relevant requirements are set out in the Qualification Questionnaire (QQ) which candidates will be required to complete and submit.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Further detail on the relevant requirements are set out in the Qualification Questionnaire (QQ) which candidates will be required to complete and submit.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(b) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
In order to assess whether a candidate meets the minimum standards of technical and/or professional ability we consider necessary to ensure that all elements of the contract are fully delivered, candidates will be asked to nominate a number of referees who are local authorities, public bodies or companies and with whom the bidder been engaged in a similar contract. References will betaken up as part of the selection process. We reserve the right to consult further with candidates’ stated referees as part of the process of awarding the contract. Applicants will be required to be members of professional trade bodies, and to demonstrate that staff, tradesmen and subcontractors are qualified and competent, and receive regular and appropriate training and development. Further detail on the relevant requirements are set out in the Qualification Questionnaire (QQ) which candidates will be required to complete and submit.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the QQQ, specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1022
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.10.2015 – 17:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Persons authorised to be present at the opening of tenders: No.
Tenders will be opened by Ian Christopher, or their authorised representative, Persons do not need to be present at the time of opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is being run through Ealing Council’s e-procurement system (ProContract). All of the information and documentation relating to this contract will be stored online in ProContract. All expressions of interest / requests for information / tender submissions should be made via ProContract. To do this you will need to register at the web address below and then express an interest in this opportunity. You will then be able to obtain all relevant information / send any requests you have / submit your proposal via the system. https://londontenders.org

Completed tenders must be returned by 22.10.2015 by 17:00.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.9.2015

Enjoyed this post? Share it!