Electrical Inspection Term Contract 2013-18

Electrical Inspection Term Contract 2013-18

Whiteinch and Scotstoun Housing Association is inviting applications from suitably qualified and experienced contractors to be considered to be invited to submit a quality/ price tender for the provision of Electrical Inspection services for the period 1.4.2013 to 31.3.2018.

UK-Glasgow: Repair and maintenance services of electrical building installations

2013/S 020-031311

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Whiteinch and Scotstoun Housing Association Ltd
The Whiteinch Centre, 1 Northinch Court
For the attention of: John Selfridge
G14 0UG Glasgow
UNITED KINGDOM
Telephone: +44 1419592552

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Whiteinch & Scotstoun HA: Electrical Inspection Term Contract 2013-18
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow G14.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Whiteinch and Scotstoun Housing Association is inviting applications from suitably qualified and experienced contractors to be considered to be invited to submit a quality/ price tender for the provision of Electrical Inspection services for the period 1.4.2013 to 31.3.2018.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252399.
II.1.6)Common procurement vocabulary (CPV)

50711000, 71630000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is a Term Maintenance Contract for the provision of IEE Electrical Inspections in flats/ houses throughout the Association’s stock base. The requirements may also include works to make good any defective systems/ fixtures inspected. The stock base consists of 1 300 owned and 600 factored properties comprising: 2, 3, 4, 5, 6 storey traditional and modern tenemental properties; 2 storey housing; and one multi storey block.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 20.6.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The criteria important to the Employer for provision of the contract are that the successful contractor: is experienced in terms of local Housing Association/ Co-operative/ RSL contracts of a similar size and nature; has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is Select/ IEE qualified at company and operative levels; is adequately resourced; has the ability to respond quickly, flexibly, pro-actively and responsively; can maintain service continuity/ presence; can comply with the Employer’s code of conduct (including being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration and certification systems; and has the appropriate organisational and financial standing to be considered for carrying out the works. The successful contractor will also be expected to: have a good understanding of the requirements of SHQS; employ effective KPI performance, reporting and monitoring systems; a sustainable pricing strategy and a Quality Management system to ensure there is a clearly identified quality controller and that quality is managed effectively.
Candidate contractors will also be expected to meet the criteria and provide the information outlined on the attached pre-qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD to Whiteinch & Scotstoun Housing Association on/ by Wednesday 27.2.2013 at 12:00 noon.
Candidate contractors must have the ability to provide evidence of experience of completion of a minimum of three similar contracts in the past three years and Whiteinch & Scotstoun Housing Association must be permitted to obtain references from the respective Employer(s). Candidates must also provide 2 references, on the reference form downloaded from this site. References are to be arranged by the candidate, completed by the referee and submitted directly by the referee by e-mail to the Employer [to jselfridge@wsha.org.uk], to be received on or before the deadline for submission of this PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
The criteria important to the Employer for provision of the contract are that the successful contractor: is experienced in terms of local Housing Association/ Co-operative/ RSL contracts of a similar size and nature; has an appropriately skilled and qualified workforce; has the appropriate technical knowledge; is Select/ IEE qualified at company and operative levels; is adequately resourced; has the ability to respond quickly, flexibly, pro-actively and responsively; can maintain service continuity/ presence; can comply with the Employer’s code of conduct (including being considerate, tidy, identifiable and professional etc.); has the ability to work in partnership with the Employer to provide effectively managed access, administration and certification systems; and has the appropriate organisational and financial standing to be considered for carrying out the works. The successful contractor will also be expected to: have a good understanding of the requirements of SHQS; employ effective KPI performance, reporting and monitoring systems; a sustainable pricing strategy and a Quality Management system to ensure there is a clearly identified quality controller and that quality is managed effectively.
Candidate contractors will also be expected to meet the criteria and provide the information outlined on the attached pre-qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD to Whiteinch & Scotstoun Housing Association on/ by Wednesday 27.2.2013 at 12:00 noon.
Candidate contractors must have the ability to provide evidence of experience of completion of a minimum of three similar contracts in the past three years and Whiteinch & Scotstoun Housing Association must be permitted to obtain references from the respective Employer(s). Candidates must also provide 2 references, on the reference form downloaded from this site. References are to be arranged by the candidate, completed by the referee and submitted directly by the referee by e-mail to the Employer [to jselfridge@wsha.org.uk], to be received on or before the deadline for submission of this PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: IEE or Select Registered Electrical Contractors.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Candidate contractors will also be expected to meet the criteria and provide the information outlined on the attached pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
27.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Candidate contractors will be required to complete the pre-qualification questionnaire, the purpose being to identify a number of suitably qualified and experienced candidates who meet the threshold to be invited to tender.
Candidate contractors must submit the pre-qualification questionnaire, which is to be downloaded from this site and completed for return in hard copy and on CD to Whiteinch & Scotstoun Housing Association on/ by Wednesday 27.2.2013 at 12:00 noon. Do not submit by e-mail. References must also be submitted by Referees, direct to the Employer, as stated in the PQQ.
Questionnaires will be scored in accordance with the marks stated at the head of each section. The pre-qualification scores for sections 6.0 – 13.0 inclusive will be evaluated to determine the candidate contractors to be invited to submit a quality/ cost tender.
The best six candidate contractors who pass the thresholds and with the highest percentage scores of or above 50% will be invited to tender. Other candidate contractors who score 60 % or above will also be invited to tender.
For the successful candidate contractors, evaluation of a future Stage 2 quality questionnaire/ price tender will be as follows:
For those candidate contractors who are invited to tender, the tender will comprise a pricing document and tender quality questionnaire (TQQ). The criteria for scoring will be to reach a percentage score as follows:
(1) Price (tender)- deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
(2) Quality- in accordance with the criteria and marks stated in the TQQ and converted to a percentage, prior to weighting.
(3) Price/ Quality percentage scores will evaluated on a 30 % tender price/ 70 % tender quality basis to determine the total score and the preferred candidate contractor.
(SC Ref:252399)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2013

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