Electrical Maintenance Services Contract Southampton

Electrical Maintenance Services Contract Southampton

The University of Southampton is looking to appoint 2 separate contractors who are wholly unrelated and independent of each other for Electrical Maintenance Services.

United Kingdom-Southampton: Repair and maintenance services of electrical building installations

2017/S 062-116385

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Ann Caws
Telephone: +44 2380595000
E-mail: tenders@soton.ac.uk
NUTS code: UKJ32

Internet address(es):Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofsouthampton
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofsouthampton

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Electrical Maintenance Services – Maintenance Term Contract.

Reference number: 16/PROF/07

II.1.2)Main CPV code

50711000 – KA04

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Southampton is looking to appoint 2 separate contractors who are wholly unrelated and independent of each other for Electrical Maintenance Services. Including, but not limited to electrical maintenance (test, servicing, defect rectification and upgrade works) directed by the employer under a Measured Term JCT Contract (2011) and additionally as amended by the Employer.

The contract term is an initial period of 2 years with an option to extend by a further 4 years, subject to satisfactory performance.

The tender has 2 lots:

Lot 1 — Halls of Residences — the contractor will test, service and maintain all electrical systems and associated equipment within its Estate in accordance with the specification and the standards referred to in it.

Lot 2 — Academic Sites — the Contractor will carry out small scale electrical installation works, measured against an agreed SoR.

The contract shall include for all parts, labour and consumables necessary to fulfil the contract.

II.1.5)Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Lot 1 — Halls of Residences

Lot No: 1

II.2.2)Additional CPV code(s)

50711000 – KA04

II.2.3)Place of performance

NUTS code: UKJ32
Main site or place of performance:

University of Southampton — Halls of Residences around Southampton, Hampshire and one in Winchester, Hampshire.

II.2.4)Description of the procurement:

Lot 1 — Halls of Residences — the Contractor tests, services and maintains all electrical systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.

The main work undertaken by the Contractor shall cover:

i) Routine Maintenance and installation in accordance with BS7671, Building Testing in accordance with BS7671 as described in IEE Guidance note 3, in service inspection and testing of electrical equipment in accordance with the IET Code of practice and Annex 3 of this tender document and any other current legislation.

(ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of 2 500 GBP per order. The Contractor will be required to submit a quotation for larger projects in excess of 2 500 GBP.

(iii) Provide 24 hour 365 days a year call-out breakdown service with maximum 2 hour response time for all Category 1 work.

(iv) Other duties as per the specification and as instructed by the Contract Administrator.

Full details are in the ITT

The procurement process will be run as a restricted procedure, consisting of a PQQ and ITT

Stage 1 — Pre-Qualification Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a short-list of a maximum of 8 qualified bidders for formal invitation to tender, this will be based on the top 8 scores, if there is a tie, all of those bidders will be invited to formal Invitation to Tender stage.

Stage 2 — Invitation to Tender stage — A maximum of 8 qualified bidders will respond at this stage, with only one company being awarded a contract.

Contract Value: The estimated value of Lot 1 is approximately 850 000 GBP per annum, this is given in good faith as a guide to past purchasing and current planning to assist you in submitting your tender.

The contract term will comprise of an initial period of 2 years with an option to extend by a further 4 years, granted in two (2) year incremental blocks, subject to satisfactory performance.

TUPE will apply to this Lot

Pre-Qualification Evaluation Criteria:

Mandatory Requirements (Pass/Fail):

Grounds for mandatory exclusion;

Grounds for discretionary exclusion;

Economic and Financial Standing;

Technical and Professional — Relevant Experience — 15 %;

Project specific question 7.1 — Pass/Fail;

Project specific question.7. 2 — 30 %;

Information Note 7.3 — For information only;

Project specific question 7.4 — 20 %;

Project specific question 7.5 — 20 %;

References 7.6 — 15 %;

Insurance — Pass/Fail;

Compliance with Equality Legislation — Pass/Fail;

Environmental Management — Pass/Fail;

Health and Safety — Pass/Fail;

Declaration — Pass/Fail.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to Implement the Contract / Weighting: 9 %
Quality criterion – Name: Management and Technical Ability / Weighting: 14 %
Quality criterion – Name: Scenarios / Weighting: 21 %
Quality criterion – Name: Contract Management / Weighting: 12 %
Quality criterion – Name: Relevant Experience / Weighting: 4 %
Cost criterion – Name: Basket of Goods — Grand Total / Weighting: 30 %
Cost criterion – Name: Overheads and Profits / Weighting: 10 %

II.2.6)Estimated value

Value excluding VAT: 5 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This contract is likely to be subject to renewal towards the end of this contract period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

The Pre-Qualification evaluation criteria will be as follows: Full details are provided in the Pre-Qualification documentation:

Pre-Qualification Evaluation Criteria:

Mandatory Requirements (Pass/Fail):

Grounds for mandatory exclusion;

Grounds for discretionary exclusion;

Economic & Financial Standing;

Technical & Professional — Relevant Experience — 15 %;

Project specific question 7.1 — Pass/Fail;

Project specific question.7. 2 — 30 %;

Information Note 7.3 — For information only;

Project specific question 7.4 — 20 %;

Project specific question 7.5 — 20 %;

References 7.6 — 15 %;

Insurance — Pass/Fail;

Compliance with Equality Legislation — Pass/Fail;

Environmental Management — Pass/Fail;

Health & Safety — Pass/Fail;

Declaration — Pass/Fail.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — Academic Sites

Lot No: 2

II.2.2)Additional CPV code(s)

45310000

II.2.3)Place of performance

NUTS code: UKJ32
NUTS code: UKJ3
Main site or place of performance:

University of Southampton — Academic Sites across Southampton, Hampshire and one campus in Winchester, Hampshire.

Occasionally, locations at Basingstoke, Portsmouth and also Newport, Isle of Wight.

II.2.4)Description of the procurement:

Lot 2 — Academic Sites — the Contractor carries out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate in accordance with this specification and the standards referred to in it.

The main work undertaken by the Contractor shall cover:

(i) Small scale electrical installation works.

The procurement process will be run as a restricted procedure, consisting of a PQQ and ITT.

Stage 1 — Pre-Qualification Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a short-list of a maximum of 8 qualified bidders for formal invitation to tender, this will be based on the top 8 scores, if there is a tie, all of those bidders will be invited to formal Invitation to Tender stage.

Stage 2 — Invitation to Tender stage — A maximum of 8 qualified bidders will respond at this stage, with only one company being awarded a contract.

Contract Value: The estimated value of Lot 2 is approximately 400 000 GBP per annum, this is given in good faith as a guide to past purchasing and current planning to assist you in submitting your tender.

The contract term will comprise of an initial period of 2 years with an option to extend by a further 4 years, granted in two (2) year incremental blocks, subject to satisfactory performance.

TUPE will apply to this Lot.

Pre-Qualification Evaluation Criteria:

Mandatory Requirements (Pass/Fail):

Grounds for mandatory exclusion;

Grounds for discretionary exclusion;

Economic and Financial Standing;

Technical and Professional — Relevant Experience — 15 %;

Project specific question 7.1 — Pass/Fail;

Project specific question.7. 2 — 30 %;

Information Note 7.3 — For information only;

Project specific question 7.4 — 20 %;

Project specific question 7.5 — 20 %;

References 7.6 — 15 %;

Insurance — Pass/Fail;

Compliance with Equality Legislation — Pass/Fail;

Environmental Management — Pass/Fail;

Health and Safety — Pass/Fail.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Ability to Implement the Contract / Weighting: 5 %
Quality criterion – Name: Management and Technical Ability / Weighting: 12 %
Quality criterion – Name: Scenarios / Weighting: 28 %
Quality criterion – Name: Contract Management / Weighting: 5 %
Quality criterion – Name: Relevant Experience / Weighting: 10 %
Cost criterion – Name: Basket of Goods — Grand Total / Weighting: 30 %
Cost criterion – Name: Overheads and Profits / Weighting: 10 %

II.2.6)Estimated value

Value excluding VAT: 2 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This contract is likely to be subject to renewal towards the end of this contract period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

The Pre-Qualification evaluation criteria will be as follows: Full details are provided in the Pre-Qualification documentation:

Pre-Qualification Evaluation Criteria:

Mandatory Requirements (Pass/Fail):

Grounds for mandatory exclusion;

Grounds for discretionary exclusion;

Economic and Financial Standing;

Technical and Professional — Relevant Experience — 15 %;

Project specific question 7.1 — Pass/Fail;

Project specific question.7. 2 — 30 %;

Information Note 7.3 — For information only;

Project specific question 7.4 — 20 %;

Project specific question 7.5 — 20 %;

References 7.6 — 15 %;

Insurance — Pass/Fail;

Compliance with Equality Legislation — Pass/Fail;

Environmental Management — Pass/Fail;

Health and Safety — Pass/Fail.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met:

All companies and personnel must be registered with a professional body. If applicable, the business must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set in Annex XI of directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state.

Evidence that your organisation is third-party certified by a UKAS-certificated certification body, (or equivalent), to carry out designs, installation, commissioning, servicing and maintenance of electrical installations. Examples may include, but not limited to: NICEIC, NAPIT or membership of the ECA.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The selection criteria is stated in the pre-qualification documentation.

To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant’s financial standing. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bonds, where bidders financial scoring is classed as ‘Satisfactory-Below Expectations’ (49-30) or ‘Poor’ (29 or below).

Minimum level(s) of standards possibly required:

Organisation are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of this contract, the following minimum insurance levels:

Employers (Compulsory) Liability: 10 000 000 GBP per occurrence;

Public Liability: 10 000 000 GBP per occurrence;

Professional Indemnity Insurance = 5 000 000 GBP per occurrence;

All values are stated in GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The selection criteria for both Lots is stated in the pre-qualification documentation.

However, tenderer’s attention is drawn to the mandatory requirements of the selection criteria (in both Lots):

— Grounds for mandatory exclusion;

— Grounds for discretionary exclusion;

— Economic and Financial Standing;

— Insurance;

— Compliance with equality legislation;

— Health and Safety;

— Project specific question 1.

Additionally, tenderers attention is drawn to the mandatory requirements of the award criteria (for both Lots), full information is provided in the Invitation to Tender documentation which is made available with the Pre-Qualification documentation:

Control of Contractors Health and Safety Form (CC3).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This is likely to be re-procured in 2022/2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

***Important***

To ensure reliability of services across the Estate the University is seeking to appoint two separate Contractors who are wholly unrelated and independent of each other.

You may submit a PQQ for:

— Lot 1; or

— Lot 2; or

— Both lots.

The applicant contractor is required to indicate their Lot preference in Annex 9 (of the PQQ document).

A successful applicant contractor will be limited to the award of a maximum of 1 lot.

In the event an applicant contractor is ranked first for Lots 1 and 2 (at contract award stage) their preference stated in Annex 9 (of the PQQ document) will be applied and they will be awarded the contract for their preferred Lot. This applicant will then be de-selected from consideration for their second Lot preference. The second ranked applicant contractor for the remaining Lot will be awarded the contract, irrespective of their pre-stated preference.

The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the PQQ and ITT response will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking ‘Express Interest’.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal.

Further instructions for the submission of responses are below:

To submit your return:

1. Log in.

2. Click ‘Tenders’.

3. Locate the relevant project.

4. View details.

5. Click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’).

6. Click on the ‘Attach Documents’ button and upload your return.

7. Check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return.

8. Click the red ‘Submit Return’ button.

Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4)Procedures for review

VI.4.1)Review body

University of Southampton
Southampton
SO17 1BJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/03/2017

 

Related Posts

Portable and Fixed Appliance Testing Contract Blackpool

NHS Lothian Framework for Term Contractors for Electrical Engineering

Uninterrupted Power Supply Maintenance Services Contract

Electrical Testing and Repairs Contract Reading

Mechanical and Electrical Consultancy Services Framework Birmingham

Enjoyed this post? Share it!