Electrical Maintenance Term Framework 2016 – 2018

Electrical Maintenance Term Framework 2016 – 2018

8 Lots. Lot 1 — Fire alarm testing, maintenance and repairs — 124 000 GBP; Lot 2 — Emergency lighting testing, maintenance and repairs — 124 000 GBP.

United Kingdom-Aberdeen: Burglar and fire alarms

2016/S 016-024392

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeen City Council
Woodhill House, Westburn Road
Contact point(s): Legal and Democratic Services
For the attention of: Head of Commercial and Procurement Services
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electrical Maintenance Term Framework 2016 – 2018.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Aberdeen City.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 204 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Framework Agreement is for the provision of electrical maintenance services:
The Framework is divided into 8Nr Lots. It is envisaged that a maximum number of 7Nr Contractors will be awarded a place on each Framework Lot with ‘call-off’ contracts being awarded for each Lot.
Tenderer’s are invited to submit bids for all Lots or any number of individual Lots.
The name of the Lots and the anticipated values of the work required for each are as follows for the 2 year period, although neither of these figures is guaranteed in any way.
Lot 1 — Fire alarm testing, maintenance and repairs — 124 000 GBP;
Lot 2 — Emergency lighting testing, maintenance and repairs — 124 000 GBP;
Lot 3 — TV aerials and satellite dish repairs — 150 000 GBP;
Lot 4 — Controlled door entry systems repairs — 500 000 GBP;
Lot 5 — 10 year electrical checks and repairs to individual occupied properties and communal areas — 215 000 GBP;
Lot 6 — 10 year electrical checks and repairs to individual void properties and communal areas — 215 000 GBP;
Lot 7 — Minor electrical works — 200 000 GBP;
Lot 8 — Electrical rewires to void properties — 800 000 GBP.

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland web site at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=428291

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

31625000, 31625100, 31625200, 31518200, 32324400, 45232330, 32532000, 42961100, 71314100, 31000000, 50532000, 31680000, 50710000,50711000, 71000000, 71630000, 71315400, 45310000, 45317000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 328 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Fire Alarm Testing, Maintenance and Repairs

1)Short description

Fire Alarm Testing, Maintenance and Repair works to Aberdeen City Council owned properties.

2)Common procurement vocabulary (CPV)

31625000, 45343000

3)Quantity or scope

The routine inspection and testing of a fire alarm/smoke detector system, comprising of a series of break glass units, fire sound units, smoke and heat detector units linked to a central fire control indicator panel within each of the housing properties identified within this tender documentation.
The carrying out of all necessary repair work required in connection with the maintenance and operation of the fire alarm panel systems.
The routine inspection and testing of smoke clearance system to Loch Court.
The carrying out of all necessary repair work required in connection with the maintenance and operation of the smoke clearance system at Loch Court.
The routine inspection and testing of the sprinkler system at Coronation Court.
The carrying out of all necessary repair work required in connection with the maintenance and operation of the sprinkler system at Coronation Court.
Estimated value excluding VAT: 124 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Emergency Lighting Testing, Maintenance and Repairs

1)Short description

Emergency Lighting Testing, Maintenance and Repairs to Properties owned by Aberdeen City Council.

2)Common procurement vocabulary (CPV)

31518200

3)Quantity or scope

The monthly testing and associated repairs of emergency lighting systems within Housing Properties.
The annual testing and associated repairs of emergency lighting systems within Housing Properties.
The annual testing and associated repairs of emergency lighting systems battery back-up systems within Housing Properties.
Estimated value excluding VAT: 124 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: TV Aerials and Satellite Dish Repairs

1)Short description

Response maintenance and repairs for digital reception systems within the Council premises.

2)Common procurement vocabulary (CPV)

32324400, 45232330, 32532000

3)Quantity or scope

The works encompass all response maintenance and repairs for complete digital reception systems within the Council’s Housing and non-housing stock, comprising IRS communal aerial systems, satellite dishes, all associated cabling, connections, containment, boxes, outlet plates, control equipment, adaptors, 3m fly leads, etc.
The highest service standards shall be required throughout all areas of works included by this contract.
All equipment and workmanship shall comply with the following:
CENELEC BS EN 50083 all relevant parts;
CENELEC BS EN 50117 for coaxial cables;
CENELEC BS EN 60966 for connecting cables;
BS 4662: 1970 electrical accessories boxes;
BS 5773: 1995 electrical accessories;
The Confederation of Aerial Industries Codes of Practice for Television Aerials and TV systems;
The requirements of DTG book 3.
BS 7671: 1992.
CA1 SMTV Code of Practice.
Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Controlled Door Entry Systems Repairs

1)Short description

The testing, maintenance and repair of emergency lighting in housing properties owned by the Council.

2)Common procurement vocabulary (CPV)

42961100

3)Quantity or scope

The monthly testing and associated repairs of emergency lighting systems within Housing Properties.
The annual testing and associated repairs of emergency lighting systems within Housing Properties.
The annual testing and associated repairs of emergency lighting systems battery back-up systems within Housing Properties.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: 10 Year Electrical Checks and Repairs to Individual Occupied Properties and Communal Areas

1)Short description

A 10 year electrical check to individual occupied housing properties and communal areas in properties owned by the Council.

2)Common procurement vocabulary (CPV)

71314100, 71630000, 31680000, 50710000, 50711000, 45310000, 45317000, 71000000, 71315400

3)Quantity or scope

The services include a 10 year electrical check to individual occupied housing properties and communal areas in properties owned by the Council. Also required is a repairs service to rectify any defects identified during the 10 year electrical checks. The checks include:
The adequacy of earthing and bonding.
The suitability of the switchgear and controlgear.
The serviceability of switches, sockets and lighting fittings.
The condition of the wiring system.
Sockets that may be used to supply portable electrical equipment for use outdoors, making sure they are protected by a suitable residual current device (RCD).
The presence of adequate identification and notices.
The extent of any wear and tear, damage or other deterioration.
Any changes in the use of the premises that have led to, or may lead to, unsafe conditions.
The property types include single, 2, 3, 4 and 5 storey housing properties, multi-storey housing properties and sheltered housing properties.
Approximately 2 500Nr 10 year electrical checks will be carried out each year in individual occupied housing properties and approximately 1 000Nr electrical checks will be carried out in communal areas.
Estimated value excluding VAT: 215 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: 10 Year Electrical Checks and Repairs to Individual Void Properties and Communal Areas

1)Short description

10 Year Electrical Checks and Repairs to Individual Void Properties and Communal Areas.

2)Common procurement vocabulary (CPV)

71314100, 71630000, 31680000, 71315400, 50710000, 50711000, 45310000, 45317000, 71000000

3)Quantity or scope

The services include a 10 year electrical check to individual void housing properties and communal areas in properties owned by the Council. Also required is a repairs service to rectify any defects identified during the 10 year electrical checks. The checks include:
The adequacy of earthing and bonding.
The suitability of the switchgear and control gear.
The serviceability of switches, sockets and lighting fittings.
The condition of the wiring system.
Sockets that may be used to supply portable electrical equipment for use outdoors, making sure they are protected by a suitable residual current device (RCD).
The presence of adequate identification and notices.
The extent of any wear and tear, damage or other deterioration.
Any changes in the use of the premises that have led to, or may lead to, unsafe conditions.
The property types include single, 2, 3, 4 and 5 storey housing properties, multi-storey housing properties and sheltered housing properties.
Approximately 2 500Nr 10 year electrical checks will be carried out each year in individual housing properties and approximately 1 000Nr electrical checks will be carried out in communal areas.
Estimated value excluding VAT: 215 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Minor Electrical Works

1)Short description

Minor Electrical Works to individual housing properties and public buildings owned by the Council.

2)Common procurement vocabulary (CPV)

71314100, 31680000, 50710000, 50711000, 45310000, 45317000

3)Quantity or scope

The services include minor electrical works in housing properties and public buildings including but not exclusive to the following:
a) Rewiring;
b) Removal and replacement of power fittings, equipment and cabling;
c) Removal and replacement of light fittings and cabling;
d) Removal and replacement of miscellaneous electrical equipment and cabling.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Electrical Rewires to Void Properties

1)Short description

The works are to provide a complete rewire to power, lighting and smoke detector circuits, including replacement of all accessories and equipment.

2)Common procurement vocabulary (CPV)

71314100, 31680000, 50710000, 50711000, 45310000, 45317000

3)Quantity or scope

The works include but are not exclusive to the removal and installation of lighting circuits, power circuits, all electrical accessories, fittings and switches, distribution boards/consumer units, trunking, smoke alarms, bell circuits, RCBO’s and MCB’s.
Estimated value excluding VAT: 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person (s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1054/ACP/601
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.3.2016 – 16:00

Place:

38 Powis Terrace, Aberdeen, AB25 3RF.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:428291).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.1.2016

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