Electrical Reactive Maintenance and Repairs 2015 – Barrow-in-Furness Borough Council

Electrical Reactive Maintenance and Repairs 2015 – Barrow-in-Furness Borough Council

The successful contractor will be required to provide a 30 minute site response for emergency calls to properties within the Barrow in Furness area.

United Kingdom-Barrow-in-Furness: Repair and maintenance services

2015/S 011-015098

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barrow-in-Furness Borough Council
Town Hall, Duke Street
For the attention of: Mr Richard Hennah
LA14 2LD Barrow-in-Furness
UNITED KINGDOM
Telephone: +44 1229876325
E-mail: rhennah@barrowbc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.barrowbc.gov.uk/

Address of the buyer profile: https://www.the-chest.org.uk/cms/CMS.nsf/vHomePage/fSection?OpenDocument

Electronic access to information: https://www.the-chest.org.uk/cms/CMS.nsf/vHomePage/fSection?OpenDocument

Electronic submission of tenders and requests to participate: https://www.the-chest.org.uk/cms/CMS.nsf/vHomePage/fSection?OpenDocument

Further information can be obtained from: Barrow in Furness Borough Council
Town Hall, Duke Street
For the attention of: Mr Richard Hennah
LA14 2LD Barrow in Furness
UNITED KINGDOM
Telephone: +44 1229876325
E-mail: rhennah@barrowbc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Barrow in Furness Borough Council
Town Hall, Duke Street
For the attention of: Mr Richard Hennah
LA14 2LD Barrow in Furness
UNITED KINGDOM
Telephone: +44 1229876325
E-mail: rhennah@barrowbc.gov.uk

Tenders or requests to participate must be sent to: Barrow in Furness Borough Council
Town Hall, Duke Street
For the attention of: Mr Richard Hennah
LA14 2LD Barrow in Furness
UNITED KINGDOM
Telephone: +44 1229876325
E-mail: rhennah@barrowbc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

9RGK-ZCCML2: Electrical Reactive Maintenance and Repairs 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

We are currently seeking tenders for suitable experienced contractors for the provision of electrical reactive maintenance and repairs at various buildings within the Authority.
The successful contractor will be required to provide a 30 minute site response for emergency calls to properties within the Barrow in Furness area. Response times for urgent repairs will be 24 hours and routine repairs 48 hours, depending on the nature of Electrical issue and Access arrangements. The service is required during office hours only. Out of hours cover is provided by another provider.
The sites included are owned by Barrow Borough Council and include commercial office buildings, public buildings such as our Leisure Centre, Museum, Market, Community Centres and Theatre. Some sites also include external work such as our parks, play areas, and cemeteries.
The contract will be for an initial two year period, with an option to negotiate for a further two years, by mutual agreement. The contract figure is expected is based on the average annual spend of 50 000 GBP per annum, but we are unable to guarantee this figure will be maintained throughout the life of the contract due to possible budgetary constraints and the reactive nature of this work.

II.1.6)Common procurement vocabulary (CPV)

50000000, 45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a ‘Call Off’ contract, were the successful company will be the principal contact for reactive electrical repairs and small scale projects during the contract period. Individual projects expected to be over 10 000 GBP in value will be competitively quoted.
The sites included are owned by Barrow Borough Council and include commercial office buildings, public buildings such as our Leisure Centre, Museum, Market, Community Centres and Theatre. Some sites also include external work such as our parks, play areas, and cemeteries.
The contract will be for an initial two year period, with an option to negotiate for a further two years, by mutual agreement. The contract figure is expected is based on the average annual spend of 50 000 GBP per annum, but we are unable to guarantee this figure will be maintained throughout the life of the contract due to possible budgetary constraints and the reactive nature of this work.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 0
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 1 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

in days: 0 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This is a call off contract and all individual repairs and projects will be confirmed with their own official order number. Works are to be invoiced per order for payment within 30 days although we will aim for 14 days.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenders are being conducted by ‘the Chest’ e portal (www.thechest.org.uk) and interested parties must register and consult this site for further details and return of tenders. A Pre-Qualification questionnaire will be used to establish competence and shortlist to 5 companies who will be invited to tender. A Credit check for financial standing of the company and any parent companies will be undertaken.

Minimum level(s) of standards possibly required: Credit rating C or better, creditworthy for 10 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A Pre- Qualification questionnaire will be used to establish competence and shortlist to 5 companies who will be invited to tender. The Reactive Maintenance contract covers all aspects of Electrical installations, and as such the contractors are required to have full membership of the NICEIC or equivalent. Site specific method statements and risk assessments will also be required from the successful company prior to work commencing.
Minimum level(s) of standards possibly required:
Electrical contractors are required to have full membership of the NICEIC or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Electrical contractors are required to have full membership of the NICEIC or equivalent.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Detailed in the Pre-Qualification Questionnaire and Credit Check.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Whole Life Cost. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9RGK-ZCCML2
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.2.2015 – 00:00
Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 4.5.2015

IV.3.8)Conditions for opening of tenders

Date: 23.4.2015 – 0:00

Place: UNITED KINGDOM

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.1.2015

Enjoyed this post? Share it!