Electrical Services Contract for Thurrock Council

Electrical Services Contract for Thurrock Council

Thurrock Council has a housing stock of over 10 000 properties and is looking for a single service provider to deliver electrical service testing within individual properties and communal blocks.

United Kingdom-Thurrock: Mechanical and electrical engineering services

2015/S 204-370925

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thurrock Council
Procurement Services, Civic Offices, New Road
For the attention of: Procurement Services
RM17 6SL Thurrock
UNITED KINGDOM
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk

Internet address(es):

General address of the contracting authority: www.thurrock.gov.uk

Address of the buyer profile: http://thurrock.g2b.info

Electronic access to information: www.thurrock.gov.uk/contract-opportunities-with-other-organisations/new-contract-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electrical Services (PS/2015/067).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Mechanical and electrical engineering services. Thurrock Council has a housing stock of over 10 000 properties and is looking for a single service provider to deliver electrical service testing within individual properties and communal blocks. The Contract also includes the replacement of heat recovery ventilation systems and/or a substitute technology.

II.1.6)Common procurement vocabulary (CPV)

71334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Minimum Value — 988 316 GBP (three years testing/servicing and remedial works plus year one replacement programme for heat recovery ventilation systems)
Maximum Value — 2 192 194 GBP (five years testing/servicing and remedial works plus five year replacement programme for heat recovery ventilation systems).
Estimated value excluding VAT:
Range: between 988 000 and 2 192 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bonds, warranties, deposits and/or parent company guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements will be set out in the Contract documentation and the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of the contract entered into with Thurrock Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants who satisfy any of the criteria for rejection as set out in Regulation 57, Public Contracts Regulations 2015 shall be treated as ineligible. Applicants may be requested to provide such evidence as is reasonably necessary to allow Thurrock Council to establish that the aforementioned criteria do not apply to them.
The successful operators will be required to actively participate in working collaboratively to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, contract performance conditions may be included in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
The information and formalities set-out in Articles 57 to 58 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the pre qualification questionnaire.
The pre qualification questionnaire must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set-out in Articles 57 to 58 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the pre qualification questionnaire.
Minimum level(s) of standards possibly required: Please refer to the pre qualification documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set-out in Articles 57 to 58 of Directive 2014/24/EU and Regulations 57 and 58 of the Public Contracts Regulations 2015, and as set out in the pre qualification questionnaire.
The pre qualification questionnaire must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4 of this contract notice.
Minimum level(s) of standards possibly required:
Please refer to the pre qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: A minimum of five (subject to the number of responses received) and maximum of the eight highest scoring applicants will be shortlisted and invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/2015/067

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.11.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta e-Sourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Thurrock:-Mechanical-and-electrical-engineering-services./3U938Z4W5S

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3U938Z4W5S

GO Reference: GO-20151016-PRO-7200240.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

Body responsible for mediation procedures

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Thurrock Council
Procurement Services, Civic Offices, New Road
RM17 6SL Thurrock
UNITED KINGDOM
E-mail: procurement@thurrock.gov.uk
Telephone: +44 1375652207
Internet address: www.thurrock.gov.uk

VI.5)Date of dispatch of this notice:

16.10.2015

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