Electrical Testing and Maintenance Contracts Yorkshire

Electrical Testing and Maintenance Contracts Yorkshire

Three separate electrical installation testing and maintenance contracts.

United Kingdom-Birkenshaw: Repair and maintenance services of electrical building installations

2016/S 204-368559

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Yorkshire Fire and Rescue Authority
Fire Service Headquarters, Oakroyd Hall, West Yorkshire
BD11 2DY
United Kingdom
Telephone: +44 1274655728
E-mail: external.pmu@westyorksfire.gov.uk
Fax: +44 1274655726
NUTS code: UKE4
Internet address(es):Main address: www.westyorksfire.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8141

I.2)Joint procurement

The contract is awarded by a central purchasing body


Access to the procurement documents is restricted. Further information can be obtained at: www.westyorksfire.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
West Yorkshire Fire and Rescue Authority
BD11 2DY
United Kingdom
E-mail: external.pmu@westyorksfire.gov.uk
NUTS code: UKE4
Internet address(es):Main address: www.westyorksfire.gov.uk

I.4)Type of the contracting authority

Other type: West Yorkshire Fire and Rescue Authority

I.5)Main activity

Other activity: emergency fire and rescue service

Section II: Object

II.1)Scope of the procurement


Three Year, Electrical Testing and Maintenance Contracts.

Reference number: 2017/001

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Three Separate Electrical Installation testing and maintenance contracts, each of three years duration. Each contract will cover a separate geographical area of West Yorkshire.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE4
Main site or place of performance:

Fire Authority Properties across West Yorkshire.

II.2.4)Description of the procurement:

The Inspection, Testing, Maintenance, Call Out and Repair Contracts for Electrical Building Installations at West Yorkshire Fire and Rescue Service Properties.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

Possibly up to two additional years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Constructionline, NICEIC, ECA & CHAS or similar Memberships.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Constructionline, NICEIC, ECA & Chas or similar.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/12/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

West Yorkshire

Fire And Rescue Authority

Electrical ‘inspection, testing and maintenance contract’ and ‘call-out and repair contract’

1.4.2017 to 31.3.2020

Applications are invited from suitably qualified and experienced electrical building services contractors who wish to be considered for the provision of a 3 year term ‘Electrical Inspection, Testing, and Maintenance contract’ and separate ‘Callout and Repair Contract’ in respect of all fire authority properties covering Headquarters at Birkenshaw and separate districts in the West Yorkshire Area.

The ‘Electrical Inspection, Testing, and Maintenance contract’ will be awarded as 3 separate district contracts, 1) FSHQ Birkenshaw, 2) Leeds and Bradford and 3) Kirklees, Calderdale and Wakefield.

The ‘Callout and Repair Contract’ will also be awarded as 3 separate district contracts as above.

The electrical ‘Inspection, Testing and Maintenance Contract’ will involve periodic 3 yearly fixed wiring tests, annual emergency lighting tests, annual lightning protection tests, and annual PAT testing.

The ‘Callout and Repair Contract will involve the provision of both a general and emergency callout and repair service to provide a 24 hour, 365 days a year cover. Repairs will consist of both emergency and general day to day repairs.

Contractors will be required to be both a member the NICEIC, ECA, Constructionline and a recognised Safety Scheme in Procurement such as CHAS at the time of application or, in the process of obtaining the memberships and, if successful, will need to satisfy our additional enhanced Security and Health and Safety requirements. Inclusion upon the standing list cannot guarantee work instructions or guarantees to tender.

There is no Pre- Qualification Questionnaire but Interested Contractors must provide the following information:

— Brief resume of company, management and workforce structure, company location and financial values of work undertaken.

— Membership registration number of Constructionline or evidence of intended membership.

— Membership registration number of an approved Safety Scheme in Procurement i.e. CHAS or evidence of intended membership.

— Membership registration number both the NICEIC and the ECA.

— Trade Body Competence Accreditations

— Trading accounts for the last three years

— Bank reference details

— Company health and safety policy

— Confirmation of compliance with the Asylum and Immigration Act 2006.

— Evidence of established background pre-employment staff checking procedures in accordance with the HMG Security Policy Framework, to at least the Baseline Personnel Security Standard.

— 5 million GBP Public Liability insurance certificate,

— 10 million GBP Employer’s Liability insurance certificate,

— Tax certificate details,

— Three client reference contacts, preferably including one Local Authority body.

Responses will be assessed for suitability prior to shortlisting for invitations to tender and awarding of the contract.

The Property Manager

West Yorkshire Fire and Rescue Service

Oakroyd Hall, Birkenshaw

West Yorkshire

BD11 2DY

Those wishing to respond to this notice should reply by email to external.pmu@westyorksfire.gov.uk by noon Friday 2nd December 2016 to request inclusion on the tender list and should include all the above required information.

(MT Ref:186372).

VI.4)Procedures for review

VI.4.1)Review body

West Yorkshire Fire & Rescue Authority
Fire Service Headquarters, Oakroyd Hall, West Yorkshire
BD11 2DY
United Kingdom
Telephone: +44 1274655728
Fax: +44 1274655726Internet address:www.westyorksfire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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