Electricity and Gas Supply to BBC

Electricity and Gas Supply to BBC

The BBC is seeking to establish Flexible Contracts for: 1) Supply of Electricity to Half Hourly and Non Half Hourly reporting sites.

United Kingdom-London: Petroleum products, fuel, electricity and other sources of energy

2015/S 190-344043

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Alan Bridle
W1A 1AA London
UNITED KINGDOM
E-mail: alan.bridle@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Electronic access to information: https://bbc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: BBC
Portland Place
W1A 1AA London

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: broadcasting

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electricity and Gas Supply.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom (Excluding Northern Ireland).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The BBC is seeking to establish Flexible Contracts for:
1) Supply of Electricity to Half Hourly and Non Half Hourly reporting sites.
— Annual consumption is c 170 000 000 kWhs;
— c. 80 Half Hourly (including c. 23 with 05-08 profiled meters) and c. 60 Non Half Hourly sites;
— The BBC has a preference for power that is from a REGO certified auditable renewable supply source.
The BBC will require pricing for both REGO certified and non REGO certified supply.
— Bids will be required on a 4 rate seasonal time of day (STOD) basis. The BBC will also consider alternative seasonal time of day structures;
— a consolidated and compliant billing solution;
— the BBC will make payment by BACS or CHAPS, 28 days after date of invoice on a monthly basis;
— the BBC requires the provision of electronic copy bills for its service provider;
— the BBC requires the provision of day + 1 consumption data for its service provider (HH only);
— the BBC requires details of data collection costs and a separate proposal for a dedicated data collection service (HH only).
Initial contract term will be 3 years from April 2017.
Please note: The estimated spend on Electricity for the 36 month core period is 48 000 000 GBP-60 000 000 GBP, and for the possible extension period the spend is 32 000 000 GBP-40 000 000 GBP.
2) Supply of Gas:
— Annual consumption is c 93 000 000 kWhs;
— c. 84 sites;
— a consolidated and compliant billing solution;
— the BBC will make payment by BACS or CHAPS, 28 days after date of invoice on a monthly basis.;
— the BBC requires the provision of electronic copy bills for its service provider;
— the BBC requires the provision of day + 1 consumption data for its service provider;
— AMR Solution for Gas Meters.
Initial contract term will be 2 years from April 2018.
Please note: The estimated spend on Gas for the 24 month core term is 5 000 000 GBP-10 000 000 GBP, and estimated spend for the possible extension period is 5 000 000 GBP-10 000 000 GBP.
The estimated value range shown in Section II.2.1) is the combined totals of estimated Electricity and Gas for both the core term and possible extensions.
Procurement documentation can be accessed at:

https://bbc.bravosolution.co.uk

II.1.6)Common procurement vocabulary (CPV)

09000000, 09123000, 09310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The BBC is acting on its own behalf and as agent for the BBC’s wholly-owned subsidiaries including but not limited to BBC Worldwide Limited, BBC Global News Limited and BBC Studio and Post Production Limited. Any reference to the BBC shall be deemed to include a reference to its wholly-owned subsidiaries unless the context otherwise requires.
Estimated value excluding VAT:
Range: between 90 000 000 and 120 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract may be extended at the BBC’s discretion by up to 24 months. If the BBC wishes to exercise this option, it will give written notice to the successful provider no later than 6 months prior to the end of the initial term.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Supply of Electricity

1)Short description

The BBC is seeking to establish Flexible Contracts for the Supply of Electricity to Half Hourly and Non Half Hourly reporting sites.
— Annual consumption is c 170 000 000 kWhs;
— c. 80 Half Hourly (including c. 23 with 05-08 profiled meters) and c. 60 Non Half Hourly sites;
— The BBC has a preference for power that is from a REGO certified auditable renewable supply source;
— Bids will be required on a 4 rate seasonal time of day (STOD) basis;
— a consolidated and compliant billing solution;
— the BBC will make payment by BACS or CHAPS, 28 days after date of invoice on a monthly basis;
— the BBC requires the provision of electronic copy bills for its service provider;
— the BBC requires the provision of day + 1 consumption data for its service provider (HH only);
— the BBC requires details of data collection costs and a separate proposal for a dedicated data collection service (HH only).
Please note: The estimated range shown in Section 2 of this lot (below) comprises estimated spend over 36 months core term of 48 000 000 GBP-60 000 000 GBP, and estimated spend for the possible extension period of 32 000 000 GBP-40 000 000 GBP.
NUTS code for this Lot — UK.

2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 80 000 000 and 100 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9) shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Electronic ordering will be used, and electronic invoicing will be accepted, and electronic payment will be used.

Lot No: 2 Lot title: Supply of Gas

1)Short description

— Annual consumption is c 93 000 000 kWhs;
— c. 84 sites;
— a consolidated and compliant billing solution;
— the BBC will make payment by BACS or CHAPS, 28 days after date of invoice on a monthly basis;
— the BBC requires the provision of electronic copy bills for its service provider;
— the BBC requires the provision of day + 1 consumption data for its service provider;
— AMR Solution for Gas Meters.
Please note: The estimated spend shown in Section 2 of this lot (below) comprises estimated spend over the 24 months core term of 5 000 000 GBP-10 000 000 GBP, and estimated spend over the possible extension period of 5 000 000 GBP-10 000 000 GBP.
NUTS Code for this Lot — UK.

2)Common procurement vocabulary (CPV)

09121200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9) shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Electronic ordering will be used, and electronic invoicing will be accepted, and electronic payment will be used.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than 1 economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the username you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.
3. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ / ITT to access the content — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box.

4. Responding to the tender — Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to section F4 of the PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to Section F4 of the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 57-65 of Directive 2014/24/EU and Regulations 57-65 of the Public Contracts Regulations 2015 and detailed explanations of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The BBC may carry out a Reverse Electronic Auction if appropriate.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC 2015 36 AB

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2011/S 209-340363 of 29.10.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.10.2015 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9) shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Electronic ordering will be used, and electronic invoicing will be accepted, and electronic payment will be used.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.9.2015

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