Electronic Data Capture for London Councils

Electronic Data Capture for London Councils

Electronic Data Capture, Application Data Validation, Card Management, Card Production and Customer Support.

United Kingdom-London: Administrative services for business operations

2016/S 184-329934

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Councils
59 1/2 Southwark Street
London
SE1 0AL
United Kingdom
Contact person: Hannah Davies
E-mail: TMtenders@londoncouncils.gov.uk
NUTS code: UKI
Internet address(es):Main address: http://www.londoncouncils.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.londoncouncils.gov.uk/who-we-are/about-us/tenders-and-expressions-interest
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
London Councils
London
United Kingdom
Contact person: Hannah Davies
E-mail: TMtenders@londoncouncils.gov.uk
NUTS code: UKI
Internet address(es):Main address: http://www.londoncouncils.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The provision of Electronic Data Capture, Application Data Validation, Card Management, Card Production and Customer Support for the London Freedom Pass and other Transport and Mobility Schemes.

II.1.2)Main CPV code

75112000

II.1.3)Type of contract

Services

II.1.4)Short description:

London Councils invites Tenders for the provision of a managed service to support the operation and administration of the Freedom Pass scheme and other transport and mobility services including Taxicard. Detailed requirements for the system and hosted service are set out in the tendering documents.

The specification for this contract is split into four services areas;

1. Application processing, data capture and data management,

2. Card production and dispatch,

3. Customer service centre, and,

4. Call down services in areas 1, 2, and 3 for other London Councils’ transport and mobility schemes.

The Contract Period is for an initial period of five years, starting in October 2017, with an option, at London Councils’ discretion, to extend the initial period by yearly periods not exceeding two years in aggregate.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

London Councils invites Tenders for the provision of a managed service to support the operation and administration of the Freedom Pass scheme and other transport and mobility services including Taxicard. Detailed requirements for the system and hosted service are set out in the tendering documents.

The specification for this contract is split into four services areas;

1. Application processing, data capture and data management,

2. Card production and dispatch,

3. Customer service centre, and,

4. Call down services in areas 1, 2, and 3 for other London Councils’ transport and mobility schemes.

The Contract Period is for an initial period of five years, starting in October 2017, with an option, at London Councils’ discretion, to extend the initial period by yearly periods not exceeding two years in aggregate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2017
End: 30/09/2024
This contract is subject to renewal: yes
Description of renewals:

The initial contract term is five years and can be extended by up to two terms of one year each.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Based on criteria set out in tender documents (PQQ).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Set out in tender documents.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Councils
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/09/2016

 

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