Electronic Document and Record Management System and Scanning Service
South Devon Healthcare NHS Foundation Trust has a requirement to procure an Electronic Document & Records Management System and Document Scanning Service. The aim of the project is to facilitate the digitalisation of the health records and to migrate the Trust to a paperlight/paperless environment.
UK-Torquay: imaging and archiving system
Section I: Contracting authority
South Devon Healthcare NHS Foundation Trust
For the attention of: Josento Josento
Telephone: +44 1803653357
General address of the contracting authority: http://nww.sdhs.nhs.uk/
Address of the buyer profile: https://tactica-live.advanced365.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
NUTS code UK
South Devon Healthcare NHS Foundation Trust has a requirement to procure an Electronic Document & Records Management System and Document Scanning Service. The aim of the project is to facilitate the digitalisation of the health records and to migrate the Trust to a paperlight/paperless environment. The system should be able to interface with all relevant Trust systems. Expressions of interest are invited from experienced suppliers with the ability to support the needs of an acute Trust. The Authority is conducting this tender process on an electronic tender portal. To respond to this tender notice, you must register your interest on the following site: https://tactica-live.advanced365.com Click on Current Opportunities, select this tender from the list and follow the instruction contained therein to register your interest. PQQ is in the next stage of the tender process and at this time interested parties are only required to express their interest in the above link.
48329000, 48311000, 48311100, 48613000, 72212311, 72512000, 79999100
Tenders may be submitted for one or more lots
EDM software, support and training.
Migration of current electronic archive.
Bureau scanning services (or alternative options).
Document Preparation, Retention & Destruction service.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Number of possible renewals: 7
Information about lots
Lot No: 1 Lot title:
48329000, 48311000, 48311100, 48613000, 72212311, 72512000, 79999100
Section III: Legal, economic, financial and technical information
1) Suppliers are required to express an interest in the OJEU process via the Trusts eSourcing system TACTICA – which is accessed at https://tactica-live.advanced365.com – please make sure that you are registered to avoid any future delays.
2) Information and formalities necessary for evaluating if requirements are met:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded.
In addition to the Provisions of Freedom of Information Act, Bidders will have due regard to the Trusts obligations on Transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance.
The Trust will also be utilising the NHS supplier information database (SID4Health) to manage and assess general pre-qualification information in the form of a profile. As well as responding to the tender via TACTICA, candidates are requested to provide or update their profile on the SID4Health as follows:
a) candidates should register on SID4health at http://www.SID4health.nhs.uk by clicking on the Register Organisation tab and select the Supplier button.
b) to continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number.
c) Suppliers who already have a published profile on SID4Health must confirm that information is up to date;i) candidates should ensure all relevant sections of their NHS SID4Health profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS SID4Health is unavailable, please contact NHS SID4Health helpdesk at help@SID4health.nhs.uk
Please note all responses to ojeu should be made through tactica esourcing system – registration is required on SID4HEALTH to update or provide company profiles only.
As per III.2.1. above.
Section IV: Procedure
Section VI: Complementary information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com.
VI.5)Date of dispatch of this notice:5.12.2012