Electronic Patient Observations Track and Trigger System

Electronic Patient Observations Track and Trigger System

Computer-related services. University Hospital Coventry and Warwickshire NHS Trust (the Trust) is seeking a replacement system for its current Electronic Patient Observations Track and Trigger System (EPOTTS).

UK-Coventry: Computer-related services

2013/S 017-024774

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals Coventry and Warwickshire NHS Trust
Clifford Bridge Road, Walsgrave
For the attention of: Jan Sensicle
CV2 2DX Coventry
UNITED KINGDOM
Telephone: +44 2476968605
E-mail: janet.sensicle@uhcw.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Electronic Patient Observations Track and Trigger System (EPOTTS)
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
NUTS code UKG33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Computer-related services. University Hospital Coventry and Warwickshire NHS Trust (the Trust) is seeking a replacement system for its current Electronic Patient Observations Track and Trigger System (EPOTTS).
The trust has a vision that by 2016 it will record, store and retrieve all active health records electronically. To deliver this an Electronic Patient Record (EPR) strategy has been agreed which will be technically delivered through a “three pillar” model. The central pillar is the Clinical Results Reporting System (CRRS) which is web based and has been developed internally. It has many of the features of an electronic patient record system, including the requesting of tests and images, clinical assessments, support for patient discharge and clinical correspondence. The other pillars will be an Electronic Document Management System (EDM) and EPOTTS.
It is the intention of the Trust that the selected EPOTTS solution should eventually be extensively integrated into CRRS such that users of the web based application experience a near seamless use of both systems. The Trust has little experience of developing applications for heand held and mobile devices and would therefore hope to exploit the capabilities inherent in an EPOTTS solution to deliver additional capability to the hands of our nursing staff.
The contract is to provide an EPOTTS for the Trust including:
— Software;
— Interfaces;
— Training.
Implementation Support including provisions of, and support for, changes required for compliance with Government legislation and standards.
II.1.6)Common procurement vocabulary (CPV)

72500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Range between GBP 1 million and GBP 3 million.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Trust intends to award a contract for a period of 6 years, with an option to extend this by a period of up to 4 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Trust reserves the rights to require deposits, guarantees, bonds and other forms of appropriate security. Further information will be provided in the procurement documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the Invitation to tender and/or the contractual documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Expressions of interest in response to this contract notice may be submitted b y a single Bidder or a consortium. The Trust reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liabilities.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of of Directive 2044/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the Pre-Qualification Questionnaire available from the address in section 1.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance of Article 47 of Directive 2004/18/EC and Regulations 24 of the Public Contracts Regulations 2006 (as Amended).
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire which is available from the address in section 1.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance of Article 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 (as Amended).
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire which is available from the address in section 1.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Criteria specified within PQQ documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RKB 1541 TEND.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. Expressions of interest must be by way of completion and return of the pre-qualification questionnaire (PPQ) (in accordance with the requirements as set out within) by the date and time specified in section IV.3.4 All interested organisations are required to return their completed pre-qualifications questionnaires (PPQ) on or before the submission deadline indicated in the tender documents.
2. Two copies of the completed pre-qualification questionnaires and supporting documentation must be submitted to the Trust in hard copy form together with one soft copy on a certified virus free CD. In the event that any discrepancy is found between the hard copy and the soft copy the hard copy will prevail.
3. The Trust is a “Public Authority” as defined by the Freedom of Information Act 2000 and/or and the Environmental Information Regulations 2004 and all documentation received from any economic operator in connection with a request to participate in this procurement, or in response to any invitation to tender which may be issued by the Council in relation to this procurement will be treated in accordance with the said Act and/or Regulations, and may be subject to disclosure.
4. The Trust reserves the right bot to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
To view this notice, please click here: https://www.delta-esourcing.com/delta/respondToList.html?noticeId=49492737

GO Reference: GO-2013121-PRO-4530455.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University Hospitals Coventry and Warwickshire NHS Trust
Clifford Bridge Road, Walsgrave
CV2 2DX Coventry
UNITED KINGDOM
Telephone: +44 2476968605

Body responsible for mediation procedures

University Hospitals Coventry and Warwickshire NHS Trust
UNITED KINGDOM
Telephone: +44 2476968605

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) and the Public Contract Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

University Hospitals Coventry and Warwickshire NHS Trust
Clifford Bridge Road
CV2 2DX Coventry
UNITED KINGDOM
Telephone: +44 2476968605

VI.5)Date of dispatch of this notice:
21.1.2013

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