Electronic Rostering and Monitoring Solution Tender

Electronic Rostering and Monitoring Solution Tender

Leeds City Council is seeking to procure an integrated electronic rostering and monitoring solution and associated services.

United Kingdom-Leeds: Software package and information systems

2016/S 086-152636

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Evolution House, Springwell Road
Contact point(s): ICT Strategic Sourcing Team
LS12 1AW Leeds
UNITED KINGDOM
E-mail: its.procurement@leeds.gov.uk

Internet address(es):

General address of the contracting authority: http://www.leeds.gov.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Electronic Rostering and Monitoring Solution (A8LF-5MMAWW).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Leeds, West Yorkshire, United Kingdom.

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Leeds City Council is seeking to procure an integrated electronic rostering and monitoring solution and associated services required to cover installation and commissioning of the solution and user training from a single Contractor. Within Leeds City Councils Adult Social Care (ASC) Directorate there are a number of services who roster staff to provide care to service users either in their own home (Reablement), Extra Care Housing Units (Extra Care Housing), in LCC homes for older people (Residential Homes for Older People) or Mental Health Transitional Housing Units (MHTHUs). The solution should allow these services to efficiently match service user support requirements with available support worker resource and to plan and roster for the delivery of the required support. The ability to monitor the actual support delivered is required in order to better support service users, and better manage the delivery of support within the service going forward.
The Council is currently undertaking a programme of rationalising its corporate IT systems in an attempt to reuse existing systems and applications as opposed to procuring numerous new/additional systems from multiple vendors for similar tasks. To support this programme the Council anticipates that the contract may be varied throughout its term (including any available extensions) to incorporate additional future requirements not just within the service area of Adult Social Care (who has the primary requirement), but from any additional service areas needing such services as identified under the rationalising programme.
The contract will be awarded for an initial term of 3 years with the option to extend by 3 further periods of 12 months.
The Council have chosen not to divide the contract into lots. The Council is seeking a single integrated solution and intends to appoint a single contractor capable of providing and supporting all the required functionality. It has considered separate lots for monitoring and rostering and concluded a single integrated solution will simplify and reduce the work and cost for the on-going support and maintenance of the system.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option to extend by 3 further 12 month periods after the initial contract period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A8LF-5MMAWW

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.4.2016

 

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