Electronic Rostering System Tender
University Hospitals Bristol NHS Foundation Trust requires an Electronic Rostering System.
United Kingdom-Bristol: Time accounting or human resources software development services
Section I: Contracting authority
I.1)Name and addresses
Level 3, Whitefriars, Lewins Mead
Contact person: Lucy Barker
Telephone: +44 1173420815
NUTS code: UKK11
Internet address(es):Main address: http://www.bwpc.nhs.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644
I.4)Type of the contracting authority
Section II: Object
II.1.2)Main CPV code
II.1.3)Type of contract
University Hospitals Bristol NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way.
With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of: Allied Health professionals (phase 2 roll out), Healthcare Scientists, Medical and Dental, Facility and Estates staff Administrative and Clerical staff.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
There is a business and clinical need to replace (or upgrade the existing) electronic rostering system in UH Bristol. Electronic rostering is the most efficient method of planning and tracking trust staffing against service requirements and has steadily increased its importance as a core system within the Trust.
The new system will provide a robust user dashboard to support operational management, with visible nurse staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of nurse rostering across the trust on a daily basis.
The new system will include a real time acuity and dependency scoring system, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way.
With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of:
— Allied health professionals (phase 2 roll out),
— Healthcare scientists,
— Medical and dental,
— Facility and estates staff administrative and clerical staff.
Electronic Rostering management system — overview of requirements:
The system must have the following features and meet the full detailed specification where applicable:
— Includes an automated reporting suite that covers statutory and ad hoc reporting requirements (Safe Staffing reports) on both substantive and temporary staffing;
— Ward level reports easily available from the roster for ward sisters, matrons and heads of nursing;
— Reporting tools include the ability to monitor rostering compliance; key performance indicators and staff utilisation that are currently resource intensive as they are produced manually;
— Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed;
— A recognised real time acuity and dependency scoring system software package;
— Real time visibility of areas with high acuity and dependency, allowing resources to be redirected in a targeted and informed way;
— Provides an informed system to controlling agency and bank costs, by having an improved and daily operational overview of staffing and patient acuity and dependency;
— Provides clear visibility that when requested, temporary staffing (agency and bank) are deployed in areas of highest need;
— Supports multi location based rostering (e.g. theatres and Allied Health Professionals) and provides the ability to roster a variable skill mix;
— Full interface with a third party temporary staffing department if required;
— Supports improved sickness reporting capability into ESR;
— Accepts outbound information on assignments from ESR e.g. changes in banding;
— Demonstrable use in an Healthcare setting within the UK.
Contract Start 2016 to continue until 2026 with break points at 2021, 2023, 2024, 2025 and 2026.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Contract Renewal once contract expires upon completion of term.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Bristol and Weston NHS Purchasing Consortium reserve the right for organisations to utilise this contract if required during the Contract Term. Organisations within currently within the remit of the Consortium — North Bristol NHS Trust, University Hospitals Bristol NHS Foundation Trust, Weston Area Health NHS Trust, Bristol Community Health CIC, North Somerset Community Partnership CIC.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Level 3, Lewins Mead
Telephone: +44 1173420815
VI.5)Date of dispatch of this notice: