Emergency Accommodation Services Tender Bristol

Emergency Accommodation Services Tender Bristol

Emergency Accommodation service is being procured under the Public Contracts Regulation 2015, Light Touch Regime (LTR).

United Kingdom-Bristol: Letting services of own property

2015/S 209-379713

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Open Framework Agreement for the Provision of Emergency Accommodation
6th Floor, B Bond Warehouse, Smeaton Rd
For the attention of: Tripti John
BS1 6EE Bristol
UNITED KINGDOM
Telephone: +44 1179222884
E-mail: tripti.john@bristol.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Address of the buyer profile: http://www.proactisplaza.com

Electronic access to information: http://www.proactisplaza.com

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Gloucestershire District Council
Civic Centre, High Street, Kingswood
BS15 0DQ Bristol
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Emergency Accommodation Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Bristol.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 8
Justification for a framework agreement, the duration of which exceeds four years: The framework will be open throughout its period of validity for any provider to join subject to that provider satisfying the selection criteria. Hence, the 8 year duration of the framework agreement can be justified.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 60 000 000 and 80 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Emergency Accommodation service is being procured under the Public Contracts Regulation 2015, Light Touch Regime (LTR). Bristol City Council in collaboration with South Gloucestershire Council is seeking to let an Open Framework for the provision of Emergency Accommodation Service for households that need housing where the council has determined a statutory duty to accommodate. The accommodation can last for periods of 1 day to several months. These accommodations will be used for placing homeless households, most of whom will contain children, but there will also be single people and couples without dependent children.
The Open Framework will enable both Councils to place orders for the Emergency Accommodation with successful tenderers.
The Councils will be able to place orders directly with the suppliers on the Open Framework through spot purchase based on the service requirement and price per household size/type. There will also be opportunities to tender for block contracts off the Open Framework. New and unsuccessful tenderers will have the option to apply to get on the Open Framework throughout the life of the contract.
Appointment of providers on the Emergency Accommodation Framework does not guarantee any amount of work but offers the opportunity to providers to provide accommodation for Lot 1 — Standard Services (awards without re-opening competition) and/or competitively tender for Lot 2 — Competed Services (awards following mini-competitions) for block purchase.

II.1.6)Common procurement vocabulary (CPV)

70130000, 70210000, 70310000, 70331000, 70333000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 — Standard Services (awards without re-opening competition)

1)Short description

Lot 1 — Standard Services (awards without re-opening competition) — Once the service providers are appointed on the framework in-line with the guidance detailed in tender documentation, Lot 1 will be used to spot purchase placements based on the service requirement and price per household size/type.

2)Common procurement vocabulary (CPV)

70130000, 70210000, 70310000, 70331000, 70333000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Successful tenderers on the Lot 1 — Standard Services (awards without re-opening competition) will be ranked in ascending order of their night-by-night price per household type/size. The Council will make spot purchases against this Open Framework by approaching the provider who is ranked 1st on the list for the specific household type and size and whose accommodation meets the needs of the service users in need of placement. If the 1stranked provider does not meet the requirements of the service user or does not have capacity the next provider on the list will be approached.

Lot No: 2 Lot title: Lot 2 — Competed Services (awards following mini-competitions)

1)Short description

For Lot 2 Competed Services (awards following mini-competitions) — Once the service providers are appointed on the framework in-line with the guidance detailed in tender documentation, service provider will have an opportunity to bid for block contracts through mini-competitions. The details of the award criteria will be issued within the instructions to tender for each mini-competition.

2)Common procurement vocabulary (CPV)

70130000, 70210000, 70310000, 70331000, 70333000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require a tenderer to provide deposits, parent company guarantees, bonds and/or other forms of security. Without prejudice to this right, in the event that a tenderer relies upon the financial standing of other organisations (including but not limited to consortium members, parent companies and/or the stakeholders of any special purpose vehicle) then the Council will require some or all of such organisations to provide a guarantee in such form as the Council specifies.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require a group of economic operators to form a legal entity and/or to accept joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REQD1001352

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.10.2015

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