Emergency Department Clinical Information System

Emergency Department Clinical Information System

Portsmouth Hospitals NHS Trust is looking to procure and implement an Emergency Department Clinical Information System. We are looking to gain an understanding of the current market through the placement of this PIN. Details for expressing an interest below.

UK-Southampton: IT services: consulting, software development, Internet and support

2013/S 019-028116

Prior information notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solent Supplies Team
Unit 18, Solent Industrial Estate, Hedge End
For the attention of: Celine Machola
SO30 2FY Southampton
UNITED KINGDOM
Telephone: +44 1489779600
E-mail: celine.machola@solentsupplies.nhs.uk
Fax: +44 1489781779

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Emergency Department Clinical Information System
II.2)Type of contract and place of delivery or of performance
Supplies
Queen Alexandra Hospital.
NUTS code UKJ31
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Portsmouth Hospitals NHS Trust is looking to procure and implement an Emergency Department Clinical Information System. We are looking to gain an understanding of the current market through the placement of this PIN.
Based on the below overview of what we are looking for and require in a system please can you confirm your interest and ability to provide this by Wednesday the 6.2.2013. To express an interest in this market assesment please can you contact Celine machola by e-mail at celine.machola@solentsupplies.nhs.uk by the closing date.
We will then be inviting Suppliers to a briefing day and the opportunity to provide demonstrations of your systems to the clinicians to gain an understanding of the market and systems available prior to any full OJEU restricted procurement Tender process.
Overview of Requirements
Provision of an Emergency Department Clinical Information System (CIS) to the Emergency Department and associated Minor Injuries Unit of Portsmouth Hospitals NHS Trust
Portsmouth Hospitals NHS Trust is one of the largest acute hospital trusts in the country. The Emergency Department is based at the Queen Alexandra Hospital and sees around 110,000 patients per year.
There is a need to update the computer system used in the Emergency Department in order to improve the delivery of patient care and collection of essential data, with the intention of being fully operational by November 2013.
It is envisaged the services required of the CIS should include but not be limited to the following:
a. Conforms to the data collection requirements of the DoH / College of Emergency Medicine’s Unified Diagnostic Dataset (UDDA);
b. Paperless including in-department scanning of essential paperwork such as Ambulance PRFs and ECGs;
c. Information feed / Integration with the pre-existing PAS (CSC Clinicom);
d. Information feed for forthcoming Ambulance electronic PRF;
e. Real-time patient tracking within the department with the ability to view the whole department in order to manage capacity and demand;
f. Integration with Sunquest ICE in order to produce printed patient wristbands and electronic pathology and radiology requests;
g. Alert system to inform of important patient information – ideally linked to external databases such as child protection etc.
h. Record patient vital signs and be able create an Early Warning Score (or variant);
i. Highlight chronological targets to be met in the patient journey;
j. Ability to print TTO prescriptions;
k. Ability to record referrals / bed booking / bed requirements which can be monitored by operations cell;
l.Creation of GP letters and ability to send electronically to primary care;
m. Ability to record “Consultant Sign Off”;
n. Ability to manage clinics;
o. Ability to integrate with the Summary Care Records Service;
p. An operational and fully integrated solution in use in an UK Emergency Department.
II.5)Common procurement vocabulary (CPV)

72000000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
24.1.2013

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