Emergency Planning and Business Continuity Tender

Emergency Planning and Business Continuity Tender

Contract for the provision of Emergency Planning, Business Continuity, Counter Terrorism and Risk Management Services.

United Kingdom-Staines-upon-Thames: Technical planning services

2018/S 092-209056

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Spelthorne Borough Council
Counil Offices, Knowle Greeen
Staines-upon-Thames
TW18 1XB
United Kingdom
Contact person: Damola Aladesiun
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.uk
NUTS code: UKJ
Internet address(es):Main address: http://www.spelthorne.gov.uk

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.1)Name and addresses

Runnymede Borough Council
Runnymede Civic Centre, Station Rd
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail: natalie.mccarthy@runnymede.gov.uk
NUTS code: UKJInternet address(es):Main address: https://www.runnymede.gov.uk/

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.sesharedservices.org.uk/esourcing

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the provision of Emergency Planning, Business Continuity, Counter Terrorism and Risk Management Services

Reference number: SPBC – 020149

II.1.2)Main CPV code

71356400

II.1.3)Type of contract

Services

II.1.4)Short description:

As a result of this joint procurement exercise, the Authority and RBC seek to appoint one Service Provider for the provision of resilience services to both the Authority and RBC (under individual contracts) to cover both statutory duties and desired services, namely:

a) Emergency Planning services;

b) Business Continuity services;

c) Counter-Terrorism services; and

d) Risk Management services RBC additionally wishes to seek support with coordinating its Corporate Risk Register as part of the same Contract.

II.1.5)Estimated total value

Value excluding VAT: 550 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79400000
98110000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

Spelthorne Borough Council offices, Knowle Green, Staines, TW18 1XB, Runnymede Borough Council offices, Runnymede Civic Centre, Addlestone, KT15 2AH.

II.2.4)Description of the procurement:

Provision of Emergency Planning, Business Continuity, Counter Terrorism and Risk Management Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 550 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

A further 2 terms of 12 months each.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Minimum of 3 years. Option to extend for a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

NA.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/09/2018

IV.2.7)Conditions for opening of tenders

Date: 15/06/2018
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Spelthorne Borough Council
Council Offices, Knowle Green
Staines
TW18 1XB
United Kingdom
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.ukInternet address: https://www.spelthorne.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/05/2018

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