EMLC Academy Trust Catering Tender

EMLC Academy Trust Catering Tender

The contract covers the scope for the provision of all catering and vending services.

United Kingdom-Milton Keynes: School catering services

2016/S 043-070185

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

EMLC Academy Trust
Bridge House, Bridge Street, Olney
Milton Keynes
MK46 4AB
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKJ12Internet address(es):Main address: http://emlcacademytrust.co.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/emlc_academy_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


EMLC Academy Trust — Tender for Catering Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful tenderer will be required to provide catering services to the following EMLC Academy Trust schools:

— Northampton International Academy;

— Castle Academy;

— Hardingstone Academy.

The contract covers the scope for the provision of all catering and vending services within the Academies, which also includes all hospitality and free issue requirements.

The duration of the contract being offered is three years commencing on 1.8.2016 and concluding on 31.7.2019.

The contract being offered within this tender will be based on a guaranteed performance basis with all free issue requirements and hospitality being recharged on consumption at ‘net’ food cost only.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKF23
NUTS code: UKJ12
Main site or place of performance:

Northampton International Academy

Castle Academy

Hardingstone Academy


United Kingdom.

II.2.4)Description of the procurement:

EMLC Academy Trust was incorporated in July 2012 for the purpose of establishing, maintaining, managing and developing academies and free schools as world class centres of excellence.

EMLC Academy Trust’s vision is that every child deserves to be the best they can be. As part of this vision, EMLC Academy Trust aims to develop centres of excellence for leadership and teaching and learning and where pupils are safe and engaged in their learning. The Trust is driven by the moral purpose of making a significant difference in areas where failure has been ingrained and ambitions stunted.

EMLC Academy Trust currently sponsors five primary academies and one secondary academy, with an all-through free school due to open in September 2016.

By 2019, EMLC Academy Trust aims to be sponsoring between 12-15 open academies.

Northampton International Academy

Northampton International Academy will join EMLC Academy Trust in September 2016 when it opens its doors for the very first time to Reception and Year 7 pupils.

Northampton International Academy (NIA) ~ the 30 000 000 GBP development which is the country’s largest ever school conversion, transforming a derelict Royal Mail sorting office in the town centre into a state-of-the-art 21st century school.

NIA will be an all-through free school for pupils aged from 4 to 19 years. It will eventually grow by 2022 to take in 2 220 pupils. This will be made up of 420 primary, 1 500 secondary and 300 pupils over the age of 16.

The new academy will open its doors in September 2016 with up to 60 pupils entering the primary phase in Reception class and 300 pupils entering the secondary phase in Year 7.

Castle Academy

Castle Academy is a primary academy for 3–11 year old pupils in central Northampton. It joined the EMLC Academy Trust in January 2014.

Castle Academy currently has 523 pupils on roll.

Current cost of catering: 79 834 GBP per annum

Hardingstone Academy

Hardingstone Academy is a primary academy for 4–11 year old pupils in Northampton. It joined the EMLC Academy Trust in January 2014.

Hardingstone Academy currently has 219 pupils on roll.

Current cost of catering: 40 869 GBP per annum.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 420 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016
End: 31/07/2019
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/04/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/04/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/emlc_academy_trust

The closing date for receipt of the Pre-Qualification Questionnaire is 1.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

EMLC Academy Trust
Milton Keynes

VI.4.2)Body responsible for mediation procedures

EMLC Academy Trust
Milton Keynes
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

EMLC Academy Trust
Milton Keynes

VI.5)Date of dispatch of this notice: