Section I: Contracting authority
I.1)Name, addresses and contact point(s)
East Midlands Procurement Portal
The Millhouse Business Centre, Station Road
For the attention of: Hilary Porter
DE74 2NJ Castle Donington
Telephone: +44 1332813397
Fax: +44 1332813901
General address of the contracting authority: https://emprocurenhs.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
EMPACT Utilisation Review Software Tools.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Product to be used by EMPACT in providing Utilisation Review Services to its customers in the East Midlands and other regions (as required).
NUTS code UKF
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
EMPACT seeks expressions of interest (via PQQ) for.
The supply of an Utilisation Review Software Tool (or Tools) that covers Level of Care, Mental Health and Referral Intelligence.
These tools will enable EMPACT to work with healthcare organisations to assess if patients are receiving the right care, in the right place, at the right time. It has been part of NHS policy since 2006 and ensures that NHS resources are being used in the best way to provide the best possible care.
All nine Primary Care Trusts in the East Midlands have signed up to the Utilisation Review Programme led by EMPACT. From 1 April 2012, EMPACT, as part of the Greater East Midlands (GEM) Commercial Support Service (CSS), will offer Utilisation Review services to Clinical Commissioning Groups, acute hospitals, mental health trusts, community hospitals, community care providers and other CSS’s on a national basis.
The aim is to work with clinicians to implement an objective, clinical protocol-driven tool in a variety of healthcare settings and organisations. The selection of suitable software tools is fundamental to effective delivery of this service to EMPACT’s (GEM’s) customers.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is anticipated that multiple lots will apply to this tender – this will be confirmed in the Invitation to Tender (ITT).
Term of contract is expected to be 3 years with an option to extend for one year and then a further year (3+1+1) subject to satisfactory performance in the initial period of the contract.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 0
Lot/s information to be provided at ITT (Invitation to Tender) Stage.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Estimated value excluding VAT: 1 000 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
EMPACT reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://resource.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details -Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: For information relating to this section, please see the Pre-Qualification Questionnaire (PQQ).
Information and formalities necessary for evaluating if the requirements are met:
For information relating to this section, please use the Pre-Qualification Questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. EMPACT (East Midlands Procurement and Commissioning Transformation) is a Commissioning Support Service hosted by NHS Leicestershire County and Rutland. Any contract entered into should be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. EMPACT is not and shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. EMPACT reserves the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures and timing of the procurement process, and to cancel or vary the process in its entirety or any part of it.
There is an option to extend this contract for a year and then a further year. The ability for the Commissioning Organisation to exercise any extension will be assessed prior to the third anniversary of the agreement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: EMPACT (East Midlands Procurement and Commissioning Transformation) will incorporate a minimum 10 calendar day standstill period from the point the outcome of the procurement process is communicated to bidders. Where the 10 day period expires on a Saturday, Sunday or Bank Holiday, the standstill period will expire at midnight on the next working day. For example, if the standstill notice is issued on Thursday that standstill period will expire at midnight on the following but one Monday.
If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: