Employability Services East Renfrewshire

Employability Services East Renfrewshire

Appointment of Business Partners – Supporting Workless Customers 2012-2016.

UK-Giffnock: human resources management consultancy services

2012/S 98-163477

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Renfrewshire Council
Corporate Procurement, Eastwood HQ, Eastwood Park
Contact point(s): Finance
For the attention of: Debbie Hill, Corporate Procurement
G46 6UG Giffnock
UNITED KINGDOM
Telephone: +44 1415778486
E-mail: debbie.hill@eastrenfrewshire.gov.uk
Fax: +44 1415773389

Internet address(es):

General address of the contracting authority: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See additional Information
Contact point(s): See additional Information
For the attention of: See additional Information
G46 6UG
UNITED KINGDOM
Telephone: +44 1415778486
Fax: +44 1415773389
Internet address: http://www.eastrenfrewshire.gov.uk

Tenders or requests to participate must be sent to: East Renfrewshire Council
See additional Information
Contact point(s): See additional Information
For the attention of: See additional Information
G46 6UG
UNITED KINGDOM
Telephone: +44 1415778486
Fax: +44 1415773389
Internet address: http://www.eastrenfrewshire.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Appointment of Business Partners – Supporting Workless Customers 2012-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: East Renfrewshire.
NUTS code UKM35
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 43
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 450 000 GBP

II.1.5)Short description of the contract or purchase(s)
East Renfrewshire Council is looking to appoint suitably qualified business partners to support the engagement of workless customers to help them secure and sustain employment, training or education.
For the past two years the council has been working with external business partners to deliver employability services across East Renfrewshire with extremely positive results in terms of clients engaged and positive outcomes achieved. Whilst this new way of working is starting to produce tangible benefits, the work which has been commissioned has tended to be short term in nature resulting in a more short term approach being taken to service delivery and lacking long term relationship building and planning.
To rectify this situation, East Renfrewshire Council now wishes to improve our delivery model by moving to a longer term commissioning strategy whereby successful business partners will become a member of our delivery framework beginning September 2012 or as notified in the official acceptance letter and ending no later than 31.3.2016.
Specifically we are looking to work with business partners to provide the following services:
Lot 1: Client Management Services.
Lot 2: Management of our Business Administration Modern apprenticeship Programme.
Lot 3: Business Liaison activity.
Lot 4: Provision of pre-vocational training.
II.1.6)Common procurement vocabulary (CPV)

79414000, 73000000, 73210000, 73220000, 80530000, 79611000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
ERC has identified a possible funding package of 450 000 for employability services over the framework period of approximately 43 months. (September 2012 – 31.3.2016) although, specific commissions are likely to be on a annual or project by project basis. Tenderers should note that the above value cannot be guaranteed.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 3.9.2012. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Client management services

1)Short description
At the end of March 2012, 1443 residents in East Renfrewshire were claiming JSA and a total of 11 900 residents were deemed to be “economically inactive”. At 31.3.2012, 656 clients were registered on the Worker client management database. Whilst East Renfrewshire has one of the lowest registered unemployment rates in Scotland (2.6 % compared to 4.4 % for Scotland) the recession has had a disproportional affect on the area and we have witnessed one of the highest increases in unemployment in Scotland.
Based in our Employability Hub in Barrhead, you will be required to work closely with the other members of the Worker team in general and the Client Management Team in particular. We would anticipate that you will be able to support 600 clients per year (120 in year one) for the duration of the contract which will yield 300 positive outcomes per year (60 in year one).
2)Common procurement vocabulary (CPV)

79611000, 80530000

3)Quantity or scope
Although not guaranteed, a possible total of 19 000 has been identified for this service in year one.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Modern apprenticeships
1)Short description
East Renfrewshire Council manages a highly successful Modern Apprenticeship Programme on behalf of Skills Development Scotland. Our main focus is providing opportunities within the council in Business Administration and Children’s Care Learning & Development.
At any one point in time the council will employ approximately 45 Modern Apprentices.
Internal reorganisation has created the opportunity for ERC to engage with an external business partner to manage and deliver the Business Administration elements of our MA contract for the period September 2012-31.3.2016. Currently we have 27 Business Admin MAs and we anticipate 14 news starts this year. All MAs are working towards Level 3 SQA qualifications.
2)Common procurement vocabulary (CPV)

79611000

3)Quantity or scope
Although not guaranteed, a possible total of 17 000 has been identified for this service in year one.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Business liaison activity
1)Short description
East Renfrewshire Council wishes to engage an external partner to support the engagement of the local business base and promotion of business support and employability services for the period September 2012-31.3.2016.
We aim to:
Improve our contacts with and knowledge of local companies.
Promote ERC and partners business services to local businesses.
Improve our knowledge of the local labour market.
Source training and work experience placements for clients.
Increase the numbers of job outcomes and sustained job outcomes.
2)Common procurement vocabulary (CPV)

79611000, 80530000

3)Quantity or scope
Although not guaranteed, a possible total of 19000 has been identified for this service in year one.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Provision of pre vocational training
1)Short description
Worker is the brand used by the East Renfrewshire Employability Partnership in providing employability services across East Renfrewshire. Partners are working together to fulfil our Vision of “Full employment and opportunity for all residents of East Renfrewshire who are able to and want to sustain meaningful work” In any one year, we aim to engage with 1 000 clients and achieve a minimum 400 positive outcomes (sustained employment, further education or training).
Worker wishes to engage business partner for the period September 2012-31.3.2016 to provide a range of prevocational training interventions which will assist customers (aged 18-65) achieve their training and job goals.
2)Common procurement vocabulary (CPV)

80530000

3)Quantity or scope
Although not guaranteed, a possible total of 60 000 has been identified for this service in year one.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See issued documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See issued documentation.
Minimum level(s) of standards possibly required: See issued documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See issued documentation.
Minimum level(s) of standards possibly required:
See issued documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 20
Objective criteria for choosing the limited number of candidates: The top 5 ranked tenderers per lot will move forward to the second stage of the evaluation and will receive tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
F 12 491
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 676Y54767F. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 20.6.2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

(SC Ref:228872).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Renfrewshire Council
Eastwood HQ, Eastwood Park, Rouken Glen Road, Giffnock
G46 6UG Glasgow
UNITED KINGDOM
E-mail: jim.livingstone@eastrenfrewshire.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: East Renfrewshire Council will incorporate a standstill period of a minimum of 10 calendar days from the date that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the proposed contract award before the contract is entered into. Such challenge should be intimated to Corporate Procurement at the address specified in part 1.1 of the contract notice. If a challenge regarding the award of contract has not been successfully resolved, The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly, generally within 3 months. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside award decisions before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.5.2012

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