Employee Assistance Programme for Scottish Government

Employee Assistance Programme for Scottish Government

SPS are leading a collaborative procurement on behalf of a range of Scottish public bodies to secure a provider of an Employee Assistance Programme.

United Kingdom-Edinburgh: Welfare services not delivered through residential institutions

2018/S 120-273826

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW
United Kingdom
Contact person: Frances McGuire
Telephone: +44 1313303773
E-mail: frances.McGuire@sps.pnn.gov.uk
NUTS code: UKM75

I.1)Name and addresses

Scottish Government
Victoria Quay, Leith
United Kingdom
Telephone: +44 1312447556
E-mail: delegatedpurchasing@gov.scot
NUTS code: UKM

I.1)Name and addresses

Crown Office and Procurator Fiscal Service
Crown Office, 25 Chambers Street
United Kingdom
Telephone: +44 3000203000
E-mail: procurementreturns@copfs.gsi.gov.uk
Fax: +44 8445614069
NUTS code: UKM75

I.1)Name and addresses

Scottish Courts and Tribunals Service
Saughton House, Broomhouse Drive
EH11 3XD
United Kingdom
Telephone: +44 1314443300
E-mail: procurement@scotcourts.gov.uk
NUTS code: UKM75Internet address(es):Main address: http://www.scotcourtstribunals.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00396

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


01605 Employee Assistance Programme (EAP) and Welfare Services to Scottish Central Government

Reference number: 01605

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

SPS are leading a collaborative procurement on behalf of a range of Scottish public bodies (circa 40 Collaborative Partners with an employee headcount circa 34 000) to secure a provider of an Employee Assistance Programme (EAP). The Services are intended to provide support to employees by providing access to confidential advisory and supportive interventions to deal with any personal / work related problems. Services required include: telephone counselling, information services, advice for carers, service’s to management staff, face to face counselling sessions, and referral procedures. Additionally there is a requirement to provide Welfare Services to a number of the Collaborative Partners. The Welfare Service shall comprise of: crisis intervention, welfare services (including home visits) and advocacy (facilitating meetings on behalf of individuals both a support mechanism for staff and a management reporting function for Human Resource Business Partners.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

A bidders Forum has been scheduled to take place on Tuesday 10.7.2018 at 10:30 am.

The forum shall take place at:

Scottish Prison Service College,

Newlands Road,





II.2.5)Award criteria

Criteria below
Quality criterion – Name: Implementation plan / Weighting: 20
Quality criterion – Name: Contract performance management and service delivery / Weighting: 40
Quality criterion – Name: Staffing and resource management / Weighting: 30
Quality criterion – Name: Employee journey / Weighting: 30
Price – Weighting: 55
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Service Provider shall be an:

Accredited member(s) of the EAPA and the Civil Mediation Council or equivalent professional membership body.

Insurances Required

Employer Liability 5 000 000

Public Liability 1 000 000

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Service Provider shall provide three (3) years annual Turnover. Please complete document titled — 01605 Economic and Financial Standing in the Buyers Attachment area of PCS-T and upload with response.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 093-211099

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 30/07/2018
Local time: 15:30

Scottish Prison Service Headquarters Calton House, 5 Redheughs Rigg, South Gyle, Edinburgh, EH12 9HW

Information about authorised persons and opening procedure:

Frances McGuire, Procurement Specialist

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Purchasing Authority is acting on behalf of the following organisations:

The Scottish Prison Service is contracting for itself AND on behalf of other contracting authorities as detailed below

The Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, special health boards, Forestry Commission, Scottish Futures Trust, Student Loans Company Ltd, the Commissioners of Northern Lighthouses, Business Stream Ltd, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the above, bodies financed wholly or mainly by 1 or more of the above, bodies subject to management supervision by one or more of the above and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the above.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11249. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:547705)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Prison Service
Calton House, 5 Redheughs Rigg
EH12 9HW
United Kingdom
Telephone: +44 1313303773
E-mail: frances.mcguire@sps.pnn.gov.ukInternet address: http://www.sps.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: