Employee Benefits Scheme Framework for Councils in West Yorkshire

Employee Benefits Scheme Framework for Councils in West Yorkshire

Services to be provided should include a fully automated and managed system.

United Kingdom-Leeds: Miscellaneous services

2017/S 057-106803

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
PPPU/Procurement Unit, 40 Great George Street
For the attention of: Philippa J Elliott
LS1 1UR Leeds
United Kingdom
Telephone: +44 1133785882
E-mail: philippa.elliott@leeds.gov.uk

Internet address(es):

General address of the contracting authority: http://www.leeds.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

City of York Council
West Offices, Station Rise
YO1 6GA York
United Kingdom

West Yorkshire Combined Authority
Wellington House, 40-50 Wellington Street
LS1 2DE Leeds
United Kingdom

Kirklees Council
Civic Centre 1
HD1 2NF Huddersfield
United Kingdom

City of Bradford MDC
Britannia House, Hall Ings
BD1 1HX Bradford
United Kingdom

Calderdale Council
Town Hall, Crossley Street
HX1 1UJ Halifax
United Kingdom

Wakefield Council
Wakefield One, PO Box 700
WF1 2EB Wakefield
United Kingdom

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Framework for the provision of an Employee Benefits Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: West Yorkshire.

NUTS code UKE4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 164 176 and 778 200 GBP

II.1.5)Short description of the contract or purchase(s)

L.C.C and its partners are looking to establish a framework for the provision of an Employee Benefits Scheme.
Services to be provided should include a fully automated and managed system. The scheme shall provide discounts and offers to employees from a wide range of categories and will be accessible to all employees.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.4.2017 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Interested parties can download the Selection Questionnaire and Tender documentation directly fromhttps://www.yortender.co.uk by using the scheme ID reference number DN220314. Requests for documentation should not be made by telephone or email. The documentation should be completed and returned by no later than the deadline of Noon 26.4.2017. Late submissions will not be accepted. Tenderers should note that if the Council wishes to carry out new services at the end of this contract which are a repetition of similar services detailed in this notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32(9) of the Public Contracts Regulations 2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 day calendar days standstill period at the point information on the award of the framework is communicated to the tenderers. This period allows unsuccessful tenderers to seek further information form the contracting authority before the contract is entered into. Such additional information should be requested from the addressee in 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first know or ought to have known that grounds for such action had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following a correct implementation of the standstill period and publication of the appropriate notices the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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