Employment and Human Resource Services Tender
The objective of this procurement is to ensure a single provider is identified to provide comprehensive employment and human resource services to all The East of England Team GP, Public Health specialty trainees.
United Kingdom-Cambridge: Health training services
Social and other specific services – public contracts
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
GPST Lead Employer Procurement HEE East of England.
II.1.2)Main CPV code
II.1.3)Type of contract
This procurement is being led by Health Education, East of England Team. The East of England Team is responsible for the delivery of education and training for postgraduate foundation and specialty trainees in the East of England. The objective of this procurement is to ensure a single provider is identified to provide comprehensive employment and human resource services to all The East of England Team GP, Public Health specialty trainees and Primary Care Educators as specified in the ITB Guidance Document and within Appendix ‘A’ of the proposed Service Level Agreement. This includes transactional activities (pre-employment, payroll, record maintenance and reporting) and general advice, guidance and HR management. Contract values at this stage are unknown, until the number of trainees per year are known, therefore please see procurement documents for last years trainee numbers. The 2015 contract value was approximately GBP 360 000 in monies received for trainees.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The East of England currently has a lead employer model for all GPSTs, and for all PH Trainees. Both arrangements have been highly successful in supporting trainees, and establishing effective and efficient employment practices across the East of England. The lead employer arrangements have been in place since 2013 and therefore it is appropriate that a new tender process is undergone in order to establish a lead employer for the next 5 years. The East of England Team wishes to appoint one Lead Employer for the East of England Team area and covering its entire geographic footprint. As Lead Employer, you will become responsible for providing a full range of employer and human resource services and support, regardless of where a trainee is actually based or rotates to during their training programme or length of service for the PC Educator.
II.2.7)Duration of the contract or the framework agreement
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.4)Objective rules and criteria for participation
As detailed within the procurement documentation available at: https://in-tendhost.co.uk/soepscommissioning
Section IV: Procedure
IV.1.1)Form of procedure
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:
The Assessment process uses a combination of ‘Pass/Fail’ and numerical scoring based on a sliding scale (0-5). Pass/Fail is used to confirm compliance with mandatory obligations and the numerical scoring system is used to evaluate how the Bidder’s offering meets the Contract Management, Quality Management, GPST engagement, Mobilisation Planning and Value for Money expectations of the Commissioner. Bidders who receive a score of ‘Fail’ or ‘0’ in any of the assessed areas will automatically fail.
IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
The commissioner will be holding a Telephone ‘open day’ for all parties interested in bidding for this tender on Wednesday 13.4.2016 between 10 am and 12 noon, further details will be shared on In-Tend prior to the event.
Tuesday 3.5.2016 — Initial compliance evaluation completed
Tuesday 3.5.2016 — Tender responses available to view for evaluation (via In-Tend)
Tuesday 3 May — Friday 20 May 2016 — Initial Evaluation carried out (remotely)
w/c Monday 23.5.2016 — Tender Evaluation & Assessment meeting. Short list at this point based on cut-off criteria.
w/c Monday 23.5.2016 — Top scoring suppliers selected and invited to presentation. Likely date to be: Tuesday 7.6.2016
w/c Monday 30.5.2016 — Clarification queries raised with tenderers invited to presentation
w/c Monday 30.5.2016 — Unsuccessful, non shortlisted, suppliers notified together with feedback.
Wednesday 8.6.2016 — Contract Award decision made
Thursday 9.6.2016 — Unsuccessful shortlisted suppliers notified — Start of Standstill period. Feedback given to unsuccessful suppliers.
Thursday 9.6.2016 — Acceptance of Award letter sent to successful supplier subject to Standstill period.
w/c Monday 20.6.2016 — Standstill period ends
Mid — end June 2016 — Formal award of contract and return of contract acceptance letter by supplier.
VI.5)Date of dispatch of this notice: