Energy Advice for Scotland Excel
This Framework will provide a mechanism for local authorities and associate members to provide bespoke in-home energy advice to householders within their catchment area.
United Kingdom-Paisley: Energy and related services
Section I: Contracting authority
I.1)Name and addresses
Renfrewshire House, Cotton Street
Contact person: OSS Team
Telephone: +44 3003001200
Fax: +44 1416187423
NUTS code: UKM83
Internet address(es):Main address: http://www.scotland-excel.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
II.1.2)Main CPV code
II.1.3)Type of contract
This framework will provide a mechanism for local authorities and associate members to provide bespoke in-home energy advice to householders within their catchment area.
The service will include but is not limited to providing advocacy advice with utility providers, ensuring metering issues are dealt with, ensure householders have an understanding of optimum heating regimes and householders are on the best tariff with utility providers.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Various locations throughout the geographical boundaries of participating local authorities and associate members within Scotland.
II.2.4)Description of the procurement:
This framework will provide a mechanism for local authorities and associate members to provide bespoke in-home energy advice to householders within their catchment area. The service will include but is not limited to providing advocacy advice with utility providers, ensuring metering issues are dealt with, ensure householders have an understanding of optimum heating regimes and householders are on the best tariff with utility providers.
The framework will be awarded on a geographical basis, with the tenderer bidding for local authority areas which are referred to as “Geographical Lots”. Each of these lots will represent the entire authority area.
The tenderer can bid for one, any or all lots without penalty.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The framework agreement will run for an initial 36 months period with the option to extend for up to an additional 12 months period.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the public contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender Documents for further information.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual geographical lot.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, all types and levels of insurance indicated below:
Employer’s (compulsory) liability insurance — maintain a minimum indemnity limit of 10 000 000 GDP in respect of each claim and without limit to the number of claims.
Public/product liability insurance — maintain a minimum indemnity limit of 2 000 000 GDP in respect of each claim (for public liability) and without limit to the number of claims (in the aggregate for products liability).
Professional indemnity insurance — maintain a minimum indemnity limit of 1 000 000 GDP in respect of each claim (for professional Indemnity) and without limit to the number of claims (in the aggregate for professional indemnity).
Motor Vehicle Insurance — maintain a minimum indemnity limit of 2 000 000 GDP in respect of each claim and without limit to the number of claims for property damage, and unlimited for 3rd party injury.
For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors’ vehicles are appropriately insured and maintained.
Other economic and financial requirements.
A search of the bidder against Equifax’s Protect must not return a “Warning” or “Caution” returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed framework agreement.
III.1.3)Technical and professional ability
1) ESPD (Scotland) Question 4C.1.2: Relevant Examples of Previous Services or Supplies;
2) ESPD (Scotland) Question 4C.10: Subcontracting;
3) ESPD (Scotland) Question 4D.1: Quality Assurance Schemes;
4) ESPD (Scotland) Question 4D.1: Health & Safety Procedures; and,
5) ESPD (Scotland) Question 4D.2: Environmental Management Standards.
1) ESPD (Scotland) Question 4C1.2: Relevant examples of previous services or supplies
Tenderers will be required to provide a max of 3 previous examples of supplies or services carried out in the past 3 years that they deem appropriate to demonstrate that they have the relevant experience to deliver the supplies or services as described in part II.2.4 of the OJEU contract notice.
2) ESPD (Scotland) Question 4C.10: Subcontracting
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement.
3) ESPD (Scotland) Question 4D.1: Quality assurance schemes
The bidder must have the following:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent);
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their chief executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
4) ESPD (Scotland) Question 4D.1: Health and safety procedures
The bidder must have the following: The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum;
A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the chief executive officer, or equivalent. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities for H&S management and compliance with legislation. (Not applicable to organisations with fewer than 5 employees).
5) ESPD (Scotland) Question 4D.2: Environmental management standards
The bidder must have the following:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate;
A regularly reviewed documented policy regarding environmental management, authorised by the chief executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substance spill control).
III.2.2)Contract performance conditions:
For full details of the conditions relevant to the proposed framework agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section “1.3 Communication” of this contract notice).
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
Please note while an electronic auction will not be used in the procurement process to award places onto this proposed framework agreement, tenderers should be aware that the contracting authorities permitted to call-off contracts under this proposed framework agreement may do so via an electronic auction.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR
Scotland Excel Officers and Members.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Scotland Excel as a central purchasing body,may procure this framework on behalf of the following contracting authorities (and successor bodies):
— the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx
— Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx
— Scottish Prison Service (SPS)
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed framework agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement.
Further information regarding the operation of the framework can be found within the tender documentation which is available in the relevant PCS-T project for this procurement exercise.
In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, Contract and Framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted can be found in the document “Energy Advice 17-18 – Regulation 72”, within the “Information and Instructions” folder in the “Buyer Attachments”
Area of the PCS-T project for this procurement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11805. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community.
Benefit requirements. As part of your response within the technical envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.
Please refer to VI.4.3
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the public contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.5)Date of dispatch of this notice: