Energy Consultancy Services

Energy Consultancy Services

Circle is seeking to appoint an Energy Procurement Consultant to work with Circle to achieve efficiencies in Circle’s procurement of energy and to potentially alleviate the fuel poverty burden of Circle’s customers.

UK-Norwich: Electricity

2013/S 004-004429

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Circle Anglia Limited
Anglia House, 6 Central Avenue, St Andrews Business Park
For the attention of: Lisa Galbraith
NR7 0HR Norwich
UNITED KINGDOM
E-mail: lisa.galbraith@circle.org.uk

Internet address(es):

General address of the contracting authority: http://www.circle.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Old Ford Housing Association
Solar House (4th Floor), 1-9 Romford Road
E15 4LJ LONDON
UNITED KINGDOM

Roddons Housing Association
Beacon House, 23 Hostmoor Avenue
PE15 0AX March
UNITED KINGDOM

South Anglia Housing Association
Number One Building, The Causeway
CM23 2ER Bishops Stortford
UNITED KINGDOM

Wherry Housing Association
6 Central Avenue, St Andrew’s Business Park
NR7 0HR Norwich
UNITED KINGDOM

Circle 33 Housing Trust
1-7 Corsica Street
N5 1JG LONDON
UNITED KINGDOM

Mercian Housing Trust
Gee Business Centre, Holborn Hill, Aston
B7 5JR Birmingham
UNITED KINGDOM

Merton Priory Homes
The Grange, 1 Central Avenue
SM4 5PQ Morden
UNITED KINGDOM

Mole Valley Housing Association (MVHA) Ltd
Regent House, Station Approach
RH4 1TF Dorking
UNITED KINGDOM

Russet Homes
Basted House, Harrison Road, Borough Green
TN15 8PB Sevenoaks
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Circle Energy Partner Initiative – Energy Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Circle Group is a group of nine Registered Providers who together manage over 65 000 homes across the UK and provide services for over 300 000 people. The members of Circle support communities and works to improve life chances amongst its customers by providing general needs housing and extra care and sheltered housing, as well as responsive support and services.
Circle was named in 2011 having changed its name from Circle Anglia which was formed in 2005 as a result of a merger between Circle 33 Housing Group and Anglia Housing Group. We now have 12 Group partners including 9 registered providers (RPs) of affordable housing, a support and care partner (Circle Support) as well as a commercial business that provides telecare services (Invicta Telecare), shared ownership properties for sale and leasehold property management and repairs services (Circle Living). Circle also operates a mutual exchange service, House Exchange.
Circle has the following values:
(i) People
We value the individual contribution our staff make to the success of the business
(ii) Partnership
We work in collaboration with our partners and recognise the strength and benefits of a collective approach to enhancing Life Chances.
(iii) Brand
We are passionate about delivering solutions that enhance the Life Chances of our customers
(iv) Belief
We are uncompromising in putting our customers at the heart of everything we do
Circle is seeking to appoint an Energy Procurement Consultant to work with Circle to achieve efficiencies in Circle’s procurement of energy and to potentially alleviate the fuel poverty burden of Circle’s customers.
To that end, Circle is seeking to enter into a term contract with a suitable Energy Procurement Consultant for:
— the procurement of energy (gas and electricity) as per Circle’s agreed energy risk policy and purchasing strategy;
— the provision of market information and daily pricing information;
— the provision of professional trading, energy and associated services advice;
— tariff validation services;
— a trading service and flexible trading support;
— consultancy services to assist Circle’s customers, e.g: training on energy efficiency in the home; advice on and possibly facilitation of switching between providers; advice on the best or most appropriate tariffs available to customers.
As a contracting authority Circle needs to ensure that any contract it enters into satisfies the requirements of the Public Contracts Regulations 2006 (as amended). A key consideration in this regard is the extent to which price certainty can be achieved throughout the term. Circle reserves the right to amend the tender and contract documents as necessary and may opt to procure an Energy Consultant for a reduced term or pursuant to a framework agreement rather than a contract.
II.1.6)Common procurement vocabulary (CPV)

09310000, 71314200, 71314000, 71314300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The expected value of energy supply is £ 50 million over the life of the contract. In the event supply to domestic customers on preferential tariffs is permitted and Circle opts to include the opportunity in this procurement or any resulting contract, the value of this element is expected to be in the region of £ 1 billion. It is also anticipated that other contracting authorities may wish to use the contract however, the anticipated additional value of use by such organisations is not currently known; therefore, we have included an additional £100 m.
Please note that all values stated above are relating to estimated energy costs, so when trying to determine estimated contract value leaves a large range, depending on tender prices submitted, whether the contract is used by other authorities and whether domestic rates are procured as a part of the resulting contract.
Estimated value excluding VAT:
Range: between 500 000 and 10 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits or guarantees required will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financing conditions or payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. In the event of a successful consortium bid Circle reserves the right to require the consortium to establish a separate legal entity to enter into the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Circle wishes to support people who are in long term unemployment and small and medium sized enterprises, as well as supporting environmental sustainability. Accordingly the contract may contain community benefit clauses as permitted by Regulation 39 of the Public Contracts Regulations 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the PQQ. The completed request to participate must be completed and returned in accordance with its instructions, by the deadline listed in Section IV.3.4 of this Contract Notice.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and as set out in the PQQ.The completed request to participate must be completed and returned in accordance with its instructions, by the deadline listed in Section IV.3.4 of this Contract Notice.
Minimum level(s) of standards possibly required:
As dscribed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CIR1529
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Circle reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services only, at its sole
discretion. Circle shall have no liability whatsoever to any applicant or participant as a result of its exercise of that discretion.
For the avoidance of doubt, all costs incurred by any applicant and/or participant before signature of any contract with Circle shall be incurred entirely at that applicant/participant’s risk.
Participants should note that supply to domestic customers will only be included if licensing permits and Circle will have no liability to any participant in the event that this workstream remains dormant.
The expected value of energy supply is £50 million over the life of the contract. In the event supply to domestic customers on preferential tariffs is permitted and Circle opts to include the opportunity in this procurement or any resulting contract, the value of this element is expected to be in the region of £1 billion (we have included an additional £ 200 m for both energy supply and ECO works).
Any contract awarded pursuant to this contract notice shall be available for use by members of Circle’s group from time to time. A list of members of the Circle group is maintained and available at www.circle.org.uk and details of the current members are set out at Annex A. It is also anticipated that other contracting authorities may wish to use the contract however, the anticipated additional value of use by such organisations is not currently known. Details of the organisations which may use the contract can be found at:

– circle.org.uk <http://www.circle.org.uk/corporate/about/procurement,3017,LA.html>

– G15 <http://g15.org.uk/>

– Gatewaytohomechoice <http://www.gatewaytohomechoice.org.uk/Data/ASPPages/1/277.aspx>

– openly local <http://openlylocal.com/councils/all>

– housingnet <http://www.housingnet.co.uk/rslAdvList.php>

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Courts of England and Wales
Royal Courts Of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Circle will incorporate a minimum ten calendar day standstill period at the point information on the award of contracts being advertised in this Contract Notice is communicated to tenderers. Circle will conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
Cabinet Office 70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:3.1.2013

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