Energy Consultants and Project Management England

Energy Consultants and Project Management England

Building Energy Management. — Building Energy Policy and Strategy Development.
— Energy Surveys and Audits. — Independent Report on Metering Arrangements (IRMA).

United Kingdom-Uxbridge: Construction work

2015/S 209-379983

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC
Royal House, 2-4 Vine Street
For the attention of: The Director
UB8 1QE Uxbridge
UNITED KINGDOM
Telephone: +44 11895274800
E-mail: colin.scoines@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lhc.gov.uk

Address of the buyer profile: http://www.lhc.gov.uk/24

Electronic access to information: http://tenders.lhc.gov.uk

Electronic submission of tenders and requests to participate: http://tenders.lhc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Procurement Consortium Nuts Code UKI

I.3)Main activity

Public order and safety
Housing and community amenities
Education
Other: public sector framework tendering organisation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Refer to Section II.1.2) for other contracting
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Workstream 1 — Energy Consultants and Project Management (England).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Energy Efficiency and Refurbishment projects new build projects for local authorities, education
authorities, further education authorities, academies, police authorities, fire authorities,public health authorities,
tenant management organisations, registered providers of social housing and otherpublic sector bodies

throughout Wales as listed on LHC’s Buyer Profile at: www.lhc.gov.uk/24

NUTS code UKD,UKE,UKF,UKG,UKH,UKJ,UKK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 13 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Workstream 1 — Energy Consultants and Project Management shall be able to undertake the following tasks.
Building Energy Management.
— Building Energy Policy and Strategy Development.
— Energy Surveys and Audits.
— Independent Report on Metering Arrangements (IRMA).
— Chartered Surveyors Reports and Green Deal Advice Reports, (GDAR).
— Domestic and non domestic BREEAM Assessments (for existing buildings).
— Funding and Finance.
Building Energy Certificates.
— Display Energy Certificates (DEC) and Advisory Report (AR).
— Energy Performance Certificates (EPC) Domestic.
— Energy Performance Certificates (EPC) Non-Domestic.
Asset Management, Project Specification.
— Stock Condition Surveys and Reports.
— Product Specification and Procurement.
— Quantity Surveyors.
Project Management.
— Project Manager.
— Clerk of Works.
Health and Safety.
— Principle Design duties.
— Health and Safety Advisors.
A holistic approach to these services should be used to provide the LHC member with the services that they require.

II.1.6)Common procurement vocabulary (CPV)

45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Total quantity and scope depends on the number of companies appointed and the number of users who place orders through the framework. See II.1.4).
Estimated value excluding VAT:
Range: between 4 000 000 and 13 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The arrangement will be based on a 4 year term with a break clause for review after second and third years of the agreement.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 2 N7 Workstream 1 — Energy Consultants and Project Management (South East and East of England)

1)Short description

Southeast and East of England covers the following areas South East England NUTS code UKJ and East of England Nuts Code UKH Note this this lot excludes London which is subject to a separate contract notice.
LHC seeks to establish a Framework for Energy Consultancy services and Project Management in relation to energy efficiency and Refurbishment project for the following types of public sector Buildings: Individual dwellings, houses in Multiple occupation, Residential blocks, Care homes, public sector offices, halls, community centres and day centres, Schools, Colleges, Universities any other building managed by a public sector organisation.
Consultants shall be able to offer the following services Building Energy Management:
— Building Energy Policy and Strategy Development.
— Energy Surveys and Audits.
— Monitoring and Targeting.
— Independent Report on Metering Arrangements (IRMA.)
— Chartered Surveyors Reports and Green Deal Advice Reports, (GDAR).
— Domestic and non domestic BREEAM Assessments (for existing buildings).
— Funding and Finance.
Building Energy Certificates.
— Display Energy Certificates (DEC) and Advisory Report (AR).
— Energy Performance Certificates (EPC) Domestic.
— Energy Performance Certificates (EPC) Non-Domestic.
Asset Management, Project Specification.
— Stock Condition Surveys and Reports.
— Product Specification and Procurement
— Quantity Surveyors.
Project Management.
— Project Manager.
— Clerk of Works.
Health and Safety.
— Principle Design Duties.
— Health and Safety Advisors.
A holistic approach to these services should be used to provide the LHC member with the services that they require.
Consultants shall offer this services independently or in support of LHC clients requirements to procure services through other LHC frameworks.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

London is Subject of a Separate contract Notice.

Lot No: 2 Lot title: Lot 3 N7 Workstream 1 — Energy Consultants and Project Management (South West England)

1)Short description

South West covers Nuts code UKK
LHC seeks to establish a Framework for Energy Consultancy services and Project Management in relation to energy efficiency and Refurbishment project for the following types of public sector Buildings:
Individual dwellings, houses in Multiple occupation, Residential blocks, Care homes, public sector offices, halls, community centres and day centres, Schools, Colleges, Universities any other building managed by a public sector organisation.
Consultants shall be able to offer the following services Building Energy Management:
— Building Energy Policy and Strategy Development.
— Energy Surveys and Audits.
— Monitoring and Targeting.
— Independent Report on Metering Arrangements (IRMA).
— Chartered Surveyors Reports and Green Deal Advice Reports, (GDAR).
— Domestic and non domestic BREEAM Assessments (for existing buildings).
— Funding and Finance.
Building Energy Certificates.
— Display Energy Certificates (DEC) and Advisory Report (AR).
— Energy Performance Certificates (EPC) Domestic.
— Energy Performance Certificates (EPC) Non-Domestic.
Asset Management, Project Specification.
— Stock Condition Surveys and Reports.
— Product Specification and Procurement.
— Quantity Surveyors.
Project Management.
— Project Manager.
— Clerk of Works.
Health and Safety.
— Principle Design Duties.
— Health and Safety Advisors.
A holistic approach to these services should be used to provide the LHC member with the services that they require.
Consultants shall offer this services independently or in support of LHC clients requirements to procure services through other LHC frameworks.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Lot 4 N7 Workstream 1 — Energy Consultants and Project Management (East Midlands and West Midlands)

1)Short description

Midlands covers for East Midlands UKF and West Midlands UKG
LHC seeks to establish a Framework for Energy Consultancy services and Project Management in relation to energy efficiency and Refurbishment project for the following types of public sector Buildings: Individual dwellings, houses in Multiple occupation, Residential blocks, Care homes, public sector offices, halls, community centres and day centres, Schools, Colleges, Universities any other building managed by a public sector organisation.
Consultants shall be able to offer the following services Building Energy Management:
— Building Energy Policy and Strategy Development.
— Energy Surveys and Audits.
— Monitoring and Targeting.
— Independent Report on Metering Arrangements (IRMA).
— Chartered Surveyors Reports and Green Deal Advice Reports, (GDAR).
— Domestic and non domestic BREEAM Assessments (for existing buildings).
— Funding and Finance.
Building Energy Certificates.
— Display Energy Certificates (DEC) and Advisory Report (AR).
— Energy Performance Certificates (EPC) Domestic.
— Energy Performance Certificates (EPC) Non-Domestic.
Asset Management, Project Specification.
— Stock Condition Surveys and Reports.
— Product Specification and Procurement.
— Quantity Surveyors.
Project Management.
— Project Manager.
— Clerk of Works.
Health and Safety.
— Principle Design Duties.
— Health and Safety Advisors.
A holistic approach to these services should be used to provide the LHC member with the services that they require.
Consultants shall offer this services independently or in support of LHC clients requirements to procure services through other LHC frameworks.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 5 N7 Workstream 1 — Energy Consultants and Project Management

1)Short description

North England covers the following areas: (North east NUTS code UKC;North West NUTS Code UKD;Yorkshire and the Humber NUTS code UKE
LHC seeks to establish a Framework for Energy Consultancy services and Project Management in relation to energy efficiency and Refurbishment project for the following types of public sector Buildings: Individual dwellings, houses in Multiple occupation, Residential blocks, Care homes, public sector offices, halls, community centres and day centres, Schools, Colleges, Universities any other building managed by a public sector organisation.
Consultants shall be able to offer the following services Building Energy Management:
— Building Energy Policy and Strategy Development.
— Energy Surveys and Audits.
— Monitoring and Targeting.
— Independent Report on Metering Arrangements (IRMA).
— Chartered Surveyors Reports and Green Deal Advice Reports, (GDAR).
— Domestic and non domestic BREEAM Assessments (for existing buildings).
— Funding and Finance.
Building Energy Certificates.
— Display Energy Certificates (DEC) and Advisory Report (AR).
— Energy Performance Certificates (EPC) Domestic.
— Energy Performance Certificates (EPC) Non-Domestic.
Asset Management, Project Specification.
— Stock Condition Surveys and Reports.
— Product Specification and Procurement.
— Quantity Surveyors.
Project Management.
— Project Manager.
— Clerk of Works
Health and Safety.
— Principle Design Duties.
— Health and Safety Advisors.
A holistic approach to these services should be used to provide the LHC member with the services that they require.
Consultants shall offer this services independently or in support of LHC clients requirements to procure services through other LHC frameworks.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contractual warranties may be required by the agreement users for specific contracts.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be agreed with users for individual contracts.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of suppliers tendering will be required to assume a specific legal identity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key Performance Indicators as shown in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation,in
the State where they are established, when the law of that State prohibits the provision of the services,described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they havefulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

As described in the tender document, which is downloadable from LHC’s eTendering portal at http://tenders.lhc.gov.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

As described in the tender document which is downloadable from LHC’s eTendering portal at http://tenders.lhc.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As described in the Tender document, which is downloadable from LHC’s eTendering portal at http://tenders.lhc.gov.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

N7WS1(England)

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 7.12.2015 – 14:00

Place:

LHC, Royal House, 2-4 Vine Street, Uxbrdige, UB8 1QE

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Economic Operators wishing to express interest in this framework arrangement are required to submit an ITT and Offer Document, which is accessible at LHC’s eTendering portal http://tenders.lhc.gov.uk After this Contract Notice has been published in the OJEU. All expressions of interest are required to be accompanied by a completed Offer Document.

Expressions of interest not accompanied by a completed Offer Document will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.
SMEs:
LHC considers that this framework may be suitable for economic operators that are small or medium enterprises(SMEs).
However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Call-off projects:
Call-off projects may be subject to mini tenders, competition between companies appointed to the arrangement or Direct Award without reopening competition or part mini-competition part Direct Award. LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.

This framework arrangement is to be procured by LHC and is available for use by LHC Full Member Contracting Authorities and LHC Associate Member Contracting Authorities, together with Local Authorities, Registered Social Landlords, Housing Associations and other public sector bodies, including Hospitals, Schools, Colleges, Universities and Police Authorities in the applicable Regional Lots, as referred to on LHC Buyer Profilewww.lhc.gov.uk/24

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

LHC
Royal House 2-4 Vine Street
UB81QE Uxbridge
UNITED KINGDOM
E-mail: mail@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://www.lhc.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period from the day after the notice of intention to award the framework is communicated to tenderers, in accordance with Regulation 87 of the Public Contracts Regulations 2015. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.10.2015

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