Energy Efficiency and Heating Programme Dumfries and Galloway

Energy Efficiency and Heating Programme Dumfries and Galloway

Proposed heating replacement programme comprising approximately 2 881 properties throughout the Dumfries and Galloway area.

United Kingdom-Dumfries: Repair and maintenance services of central heating

2015/S 092-164635

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dumfries and Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Contact point(s): Investment and Regeneration
For the attention of: Jane Urquhart
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242500
E-mail: jane.urquhart@dghp.org.uk
Fax: +44 1387242509

Internet address(es):

General address of the contracting authority: www.dghp.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Dumfries and Galloway Housing Partnership Ltd
Grierson House, The Crichton, Bankend Road
Contact point(s): Investment and Regeneration
For the attention of: Jane Urquhart
DG1 4ZS Dumfries
UNITED KINGDOM
Telephone: +44 1387242667
E-mail: jane.urquhart@dghp.org.uk
Fax: +44 1387242509
Internet address: www.dghp.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Energy Efficiency and Heating Programme Dumfries and Galloway.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Dumfries and Galloway.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Proposed heating replacement programme comprising approximately 2 881 properties throughout the Dumfries and Galloway area. Priority is for the replacement of existing back boiler systems with condensing boilers and new radiators. Other systems will include the replacement of existing electric storage with gas condensing boilers, installing air source heat pump systems to rural homes where gas is not available and undertaking heating upgrades to void properties. The works will also include pre and post RdSAP energy efficiency ratings, installation of low cost measures such as insulation and energy advice. Testing and reporting on the existing electric wiring and the provision of hard wired CO detectors will also form part of the works. The Contractor will be expected to assist in accessing grant funding for energy efficiency measures and carbon savings.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=345812

II.1.6)Common procurement vocabulary (CPV)

50720000, 50721000, 39715000, 39715200, 39715240, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The project is expected to comprise the replacement of existing heating systems to approximately 2 881 properties.
Estimated value excluding VAT: 14 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Client will have the option to add 1 year to the contract programme.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly Interim Payments.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the attached pre qualification questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As described in the attached Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As described in the attached Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(2) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
As described in the attached Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As described in the attached Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Minimum standards apply to economic and financial standing, business probity, technical capacity, experience and ability and health and safety. The pre-qualification questionnaire sets out relevant questions designed to determine whether or not, in the opinion of DGHP Ltd, the economic operator satisfies these minimum requirements.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

INV-15-01

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 39-065767 of 25.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.6.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:345812).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
It is anticipated that employment, training and community and social benefits will be required which will be described in more detail within the tender documents.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dumfries and Galloway Housing Limited
Grierson House, The Crichton, Bankend Road
DG1 4ZS Dumfries
UNITED KINGDOM
E-mail: jane.urquhart@dghp.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tenderer; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract agreement. If an appeal regarding the award of the contract agreement has not been successfully resolved, the Public Contracts (Scotland) Regulations 2012 (as amended) provide for the aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into the Court may order the setting aside of the award decision or may order the Contracting Authority to amend the document and may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness and impose a financial penalty on the Contracting Authority. If the Court does not make a declaration of ineffectiveness then it may impose a financial penalty on the Contracting Authority and/or may order the duration of the contract shortened. The Court may also award damages. The time limit for seeking a declaration of ineffectiveness is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.5.2015

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