Energy efficient lighting framework

Energy efficient lighting framework

This procurement process aims to establish a single supplier framework agreement capable of providing a range of lighting refurbishment and replacement services.

UK-Redcar: electrical machinery, apparatus, equipment and consumables; lighting

2012/S 236-388720

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Redcar and Cleveland Borough Council
Corporate Procurement, Redcar & Cleveland House, Kirkleatham Street
For the attention of: Michelle Gray
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642771257
E-mail: michelle.gray@redcar-cleveland.gov.uk

Internet address(es):

General address of the contracting authority: www.redcar-cleveland.co.uk

Further information can be obtained from: NEPO Portal

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO Portal
Internet address: www.nepoportal.org

Tenders or requests to participate must be sent to: NEPO Portal
Internet address: www.nepoportal.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Energy efficient lighting framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Borough of Redcar & Cleveland.
NUTS code UKC1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
This procurement process aims to establish a single supplier framework agreement capable of providing a range of lighting refurbishment and replacement services, primarily conversion of existing T8 & T12 luminaires to T5 HF including surveying, project management, commissioning and maintenance.
Duration of the framework agreement will be 12 months with the option to extend by up to 2 further periods of 12 months.
This contract is being put in place primarily for the use of Redcar & Cleveland Borough Council however the intention is to make the agreement available to other local authorities within the Tees Valley (a full list of which can be found as part of the tender.
Documentation following the links within additional information Section VI.3).
II.1.6)Common procurement vocabulary (CPV)

31000000, 31500000, 45315000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Council wishes to appoint a provider under a framework to design, supply, install and certify energy efficient lighting and controls into a variety of Council associated buildings across the Borough for the specific purpose of reducing energy consumption and emissions of carbon dioxide.
The successful tenderer will be appointed under a framework and no guarantee can be provided as to the amount of work to be awarded under this contract. However there are a list of buildings provided in the Specification for which the successful tenderer will be asked to provide comprehensive lighting surveys showing the projected savings in cost, energy and CO2 for 4 different cost options;
a) Bronze – upgrading existing luminaires to T5;
b) Silver – complete replacement point for point;
c) Gold – an enhanced option (for example; integral dimmable control) which is at the bidders discretion, for the Council to consider and;
d) Platinum – An LED replacement where applicable.
Please note: the installation of T5 adaptors will not be considered.
The contract is being let for a period of 1 year plus 2 possible twelve month extension periods. The Contract is due to commence on 22 February 2013, and end on 21 February 2014 with possible extension periods of 2 x twelve months.
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Middlesbrough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.
Estimated value excluding VAT:
Range: between 0 and 2 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As per tender pack.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
As per tender pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QTLE-922FZ6
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 21.1.2013 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Documentation will only be available via the NEPO portal www.nepoportal.org. Any expressions of interest or questions must go through the NEPO portal.

Candidates are advised that the Council is subject to the Freedom of Information Act 2000 (“the Act”).
If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council shall take such.
Statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to.
Include a statement of confidentiality encompassing all the information provided in the response.
This contract is initially being let by Redcar and Cleveland Borough Council, however access to this contract maybe extended to other public sector organisations within the Tees Valley; Stockton on Tees Borough Council, Darlington Borough Council, Hartlepool Borough Council, Middlesbrough Borough Council, Cleveland Police and Cleveland Fire Brigade. The requirements will vary from organisation to organisation and there is no guarantee that all organisations will participate in this contract in the future. Redcar and Cleveland Borough Council will only be responsible for their list of contract requirements. All other organisations will be responsible for their individual requirements and contract arrangement.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Redcar & Cleveland Borough Council
Redcar & Cleveland House Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

Body responsible for mediation procedures

Redcar & Cleveland Borough Council
Redcar & Cleveland House Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Redcar & Cleveland Borough Council
Redcar & Cleveland House Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM
Telephone: +44 1642774774
Internet address: www.redcar-cleveland.gov.uk

VI.5)Date of dispatch of this notice:5.12.2012

Enjoyed this post? Share it!