Energy Performance of Buildings in East Midlands – Multi-Supplier Framework

Energy Performance of Buildings in East Midlands – Multi-Supplier Framework

5 Lots. Lot 1: Provision of Energy Performance Certificates (EPCs); Lot 2: Provision of Display Energy Certificates (DECs); Lot 3: Inspection of Air Conditioning Systems.

United Kingdom-Leicester: Energy and related services

2017/S 074-142357

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Mr Gamma Prasad
Telephone: +44 1162944070
E-mail: tenders@espo.org
NUTS code: UKInternet address(es):Main address: http://www.espo.org/
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=ee8d4328-5802-e711-80dd-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=ee8d4328-5802-e711-80dd-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: local authority services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

343_17 Energy Performance of Buildings: Surveying, Assessment and Certification.

Reference number: 343_17

II.1.2)Main CPV code

71314000

II.1.3)Type of contract

Services

II.1.4)Short description:

To establish a multi supplier framework with national coverage offering Energy Assessment Services to meet the requirements of the Energy Performance of Buildings Directive, as well as energy surveying in general, to ensure customers are fully compliant with the legislation. The framework is split into five Lots that reflect the provisions of the Energy Performance of Buildings (Certificates & Inspections) Regulations 2013 including any further applicable amendment and relevant regulations, along with other relevant services:

— Lot 1: Provision of Energy Performance Certificates (EPCs);

— Lot 2: Provision of Display Energy Certificates (DECs);

— Lot 3: Inspection of Air Conditioning Systems;

— Lot 4: Other Energy Related Surveys;

— Lot 5: Provision of Energy Assessor Training and Accreditation.

To tender: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity ‘343_17’ d) Express an interest (e) Download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Provision of Energy Performance Certificates (EPCs)

Lot No: 1

II.2.2)Additional CPV code(s)

71314200
71314300
71315300

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an Energy Performance Certificate to be provided whenever a building (any building) is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 Energy Performance of Buildings Registers (EPB Register):

— The Domestic Energy Performance Certificate Register for dwellings,

— The Non-Domestic Energy Performance Register for non-domestic and public buildings.

The EPB Register for England and Wales are operated on DCLG’s behalf by Landmark Information Group.

As such, the aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 245 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2017
End: 30/06/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Display Energy Certificates (DECs)

Lot No: 2

II.2.2)Additional CPV code(s)

71314200
71314300
71315300

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, DECs are required for public buildings over 250 m2 that are frequently visited by the public. DECs indicate how efficiently energy is being used in the building, based on the actual amount of metered energy used by the building over a 12 month period. An Advisory Report issued with the DEC, stipulates cost effective measures and recommendations that can be taken to improve the energy performance of the building. For a DEC to be valid, it must be lodged by an accredited energy assessor on the Energy Performance of Buildings (EPB) Register: The Non-Domestic EP Register for non-domestic and public buildings. The EPB Register for England and Wales are operated on DCLG’s behalf by Landmark.

The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 490 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2017
End: 30/06/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Inspection of Air Conditioning Systems

Lot No: 3

II.2.2)Additional CPV code(s)

71314200
71314300
71315300
71315410

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Many public sector and commercial buildings now have air conditioning (A/C) systems which should be carefully maintained and managed in order to ensure that they do not consume too much energy. The government has introduced regular inspections for A/C systems with an effective rated output of more than 12kW. All existing A/C systems over 12kW should have had their first inspection, and thereafter inspections are to take place at least once every 5 years.

The trigger for A/C systems inspections is the size of the system not the type of building and applies to homes, as well as commercial and public buildings. The inspection is done by an accredited energy assessor will include an assessment of efficiency, a review of their sizing and advice on improvements or replacements and alternative solutions. The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2017
End: 30/06/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Other Energy Related Surveys

Lot No: 4

II.2.2)Additional CPV code(s)

71314200
71314300
71315300
71315410
80500000
80530000
80540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an EPC to be provided whenever a building is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 EPB Registers:

— The Domestic EPC Register,

— The Non-Domestic Energy Performance Register.

The EPB Register for England and Wales are operated on DCLG’s behalf by Landmark.

Many public sector and commercial buildings now have A/C systems. These systems should be carefully maintained and managed in order to ensure that they do not consume too much energy.

This lot caters for other surveys and audits that are not encompassed in Lots 1, 2 or 3, but are relevant to the framework. As such, the aim of this procurement exercise is to establish a multi-supplier framework. All tenderers awarded a position on Lots 1, 2 or 3 and seeking a position on Lot 4 will be offered a position.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 155 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2017
End: 30/06/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Energy Assessor Training and Accreditation

Lot No: 5

II.2.2)Additional CPV code(s)

71314200
71314300
71315300
71315410
80500000
80530000
80540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Under the Energy Performance of Buildings (England and Wales) Regulations 2012 and the Building Regulations 2013, it is a legal requirement for an EPC to be provided whenever a building (any building) is constructed, sold or rented.

For an EPC, DEC or ACIR to be valid, it must be lodged by an accredited energy assessor on 1 of the 2 Energy Performance of Buildings Registers (EPB Register):

— The Domestic EPC Register,

— The Non-Domestic Energy Performance Register.

The EPB Register for England and Wales are operated on DCLG’s behalf by Landmark.

For customers with a large portfolio of buildings that require DECs / EPCs and A/C Inspections, the preference may be to train staff to gain the suitable accreditation to undertake assessment of buildings and produce their own certificates and reports.

The aim of this procurement exercise is to establish a multi-supplier framework. It is anticipated that upto 8 highest scoring suppliers for this Lot will be awarded a place on the framework.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2017
End: 30/06/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Membership or member of a Department of Communities and Local Government (DCLG) approved accreditation scheme. It is acceptable for employees to produce DECs provided they meet the standards of and are accepted by an accreditation scheme.

Be authorised to / access to Landmark register — The national register operated on behalf of the Secretary of State.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

SME suitability — the framework will be based upon defined geographical regions. Tenderers will not be required to provide services to an entire region or offer all of the services listed in the lots.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 045-082468

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/05/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review

VI.4.1)Review body

ESPO
Barnsdlae Way, Groove Park, Enderby
Leicester
LE19 1ES
United KingdomInternet address:www.espo.org
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/04/2017

 

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