Energy Performance of Buildings – Surveying, Assessment and Certification

Energy Performance of Buildings – Surveying, Assessment and Certification

ESPO and on behalf of Pro5 Group (a collaboration of CBC, NEPO, ESPO, YPO and the wider public sector) is looking to set up a framework agreement for a service to meet all requirements relating to the Energy Performance of Buildings Directive and energy surveying in general.

UK-Leicester: energy-efficiency consultancy services

2012/S 233-383331

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastern Shires Purchasing Organisation (see www.espo.org) for itself and on behalf of the Pro5 Group (a collaboration of CBC, NEPO, YPO and the wider Public Sector)
Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657926
E-mail: tenders@espo.org
Fax: +44 1162944399

Internet address(es):

Address of the buyer profile: www.espo.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Other: Local Authority Services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Organisations stated in Contract Notice – Section II.1.5
Further information contact ESPO, Barnsdale Way, Grove Park
LE19 1ES Leicester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Energy Performance of Buildings – Surveying, Assessment and Certification – 343/12.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

II.1.5)Short description of the contract or purchase(s)
Energy-efficiency consultancy services. Building surveying services. Inspection of ventilation system. Training services. ESPO and on behalf of Pro5 Group (a collaboration of CBC, NEPO, ESPO, YPO and the wider public sector) is looking to set up a framework agreement for a service to meet all requirements relating to the Energy Performance of Buildings Directive and energy surveying in general. It is split into categories that reflect the provisions of the Energy Performance of Buildings (Certificates & Inspections) Regulations 2007:
— Provision of energy performance certificates (EPCs),
— Provision of display energy certificates (DECs),
— Provision of energy assessor training and accreditation,
— Inspection of air conditioning systems,
— Other energy related surveys.
Whilst initially for use by local authorities served by the Pro5 Group, being Central Purchasing Bodies as defined by the EU Combined Procurement Directive 2004/18/EC, the framework agreement may also be open for use by the following classifications of user throughout the 9 regions of England, as well Wales: Local Authority Councils; Educational Establishments (including Academies); Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/ojeu-framework-permissible-users.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

II.1.6)Common procurement vocabulary (CPV)

71314300, 71315300, 71315410, 80500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The value of 200 000 GBP is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed – but has nevertheless been incorporated within a range of 100 000 GBP to 200 000 GBP for the duration (including the extension option referred to at Section II.2.2).
II.2.2)Information about options
Options: yes
Description of these options: The framework contract has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 12.2.2013. Completion 11.2.2015

Information about lots

Lot No: 1 Lot title: Provision of energy performance certificates (EPCs)

1)Short description
Lot 1 is for the provision of energy performance certificates (EPCs) for buildings. Full details of the Lots will be provided in the invitation to tender.
2)Common procurement vocabulary (CPV)

71314300, 71315300, 71315410, 80500000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full information on lots is provided within the invitation to tender.
Lot No: 2 Lot title: Provision of display energy certificates (DECs)
1)Short description
Lot 2 is for the provision of display energy certificates (DECs) for buildings. Full details of the Lots will be provided in the invitation to tender.
2)Common procurement vocabulary (CPV)

71314300, 71315300, 71315410, 80500000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details of the Lots will be provided in the invitation to tender.
Lot No: 3 Lot title: Provision of energy assessor training and accreditation
1)Short description
Lot 3 if for the provision of energy assessor training and accreditation for customers with a large portfolio of buildings that require DECs / EPCs and air conditioning inspections the preference may be to train staff to gain the suitable accreditation to undertake assessment of buildings and produce their own certificates and reports. Full details of the lots will be provided in the invitation to tender.
2)Common procurement vocabulary (CPV)

71314300, 71315300, 80500000, 71315410

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details of the lots will be provided in the invitation to tender.
Lot No: 4 Lot title: Inspection of air conditioning systems
1)Short description
Lot 4 is for the inspection of air conditioning systems for buildings. Full details of the Lots will be provided in the invitation to tender.
2)Common procurement vocabulary (CPV)

71314300, 71315300, 71315410, 80500000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details of the lots will be provided in the invitation to tender.
Lot No: 5 Lot title: Other energy related surveys
1)Short description
Lot 5 is for the provision of energy related surveys other than in lots 1 – 4. Only those tenderers who bid for lots 1 or 2 or 4 may bid for lot 5. Full details of the lots will be provided in the invitation to tender.
2)Common procurement vocabulary (CPV)

71314300, 71315300, 71315410, 80500000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details of the lots will be provided in the invitation to tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.
2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed within invitation to tender.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed within invitation to tender.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
As detailed within Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
343
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 100-166428 of 26.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.1.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121129-PRO-4420533.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: ESPO on behalf of Pro5 will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2012

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