Energy Supply Company Tender

Energy Supply Company Tender

Energy Supply Company/Energy Switching Partner and Associated Managed Services.

United Kingdom-Middlesbrough: Energy and related services

2015/S 011-014927

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Your Energy Services (NE) Ltd
2 Hudson Quay, Windward Way
For the attention of: Jenny Swainson
TS2 1QG Middlesbrough
UNITED KINGDOM
Telephone: +44 1642773600
E-mail: procurement@thirteengroup.co.uk

Internet address(es):

General address of the contracting authority: www.thirteengroup.co.uk

Address of the buyer profile: https://www.housingprocurement.com/procontract/housing/supplier.nsf

Electronic access to information: https://www.housingprocurement.com/procontract/housing/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.housingprocurement.com/procontract/housing/supplier.nsf

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As listed in the descriptive documents available at https://www.housingprocurement.com/procontract/housing/supplier.nsf
2 Hudson Quay
TS2 1QG Middlesbrough
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Energy Supply Company/Energy Switching Partner and Associated Managed Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Your Energy Services (NE) Ltd (YES) was created as a consortium of several Registered Social Landlords and local authorities based in the north east of England. It is the intention for YES to either become an energy supplier in the UK, by either obtaining gas and electricity supply licences or via an alternate method which may include ‘white labelling’ with an existing energy supply company, or to appoint a company to act as an energy switching partner.
YES will also provide a compliant procurement route for consortium members to purchase their corporate energy. This includes supply to offices, high rise blocks, communal areas and public/staircase lighting.
YES will provide services to the current consortium members, listed below, and any Public Body in the UK that may join the consortium in the future. YES may also expand its services in future to additional energy markets or geographic locations in the UK.
Current Consortium Members:
— Broadacres Housing Association;
— Dale and Valley Homes Ltd;
— Derwentside Homes Ltd;
— Durham City Homes;
— East Durham Homes Ltd;
— ISOS Housing and Cestria Community Housing;
— Livin Housing Ltd;
— South Tyneside Homes;
— Thirteen Housing Group Ltd.
The contract is divided in to 2 lots.
Lot 1 — Pre-accredited Energy Supply Company, Associated Licences and Fully Managed Services/Energy Switching Partner.
Lot 2 — Electricity Meter Operator, Gas Meter Asset Manager, Meter Asset Provider, Industry Accredited Data Collector, Data Aggregator and Data Retriever Services.
The contract will be for a duration of 5 years followed by an unlimited number of options to extend of 12 months each.

Full details of the services required under each lot are included in the associated PQQ and descriptive document available athttps://www.housingprocurement.com/procontract/housing/supplier.nsf with contract reference 9SQJ-YNHE43.

II.1.6)Common procurement vocabulary (CPV)

71314000, 71314200, 09310000, 09121200, 38551000, 38554000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to the short description and supporting documents. The initial contract period is for 5 years.

II.2.2)Information about options

Options: yes
Description of these options: Unlimited number of options to extend of 12 months each at the sole discretion of YES.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Pre-accredited Energy Supply Company, Associated Licences and Fully Managed Services/Energy Switching Partner

1)Short description

Bidders must be able to deliver one of the below requirements:
— A ‘pre-accredited’ ESCO, with Gas and Electricity Supply Licences covering: Residential, SME and I&C; or
— A ‘white label’ offering, which enables YES to benefit from the use of the current licence holders existing Gas and Electricity Supply Licences for Residential, SME and I&C; or
— Act as an energy switching partner to YES by acting as an Energy Supplier who can install Smart Meters and In Home Display devices to our tenants and residents premises. The smart metering tariff should be competitive for both credit, and prepayment meter customers, as part of the switching partnership package.
In addition, if delivering the ESCO option, bidders should be able to offer:
a fully managed service covering all aspects of running the operational energy supply company, the managed service should include:
— Settlements;
— Managing the loss and withdrawal process;
— New Connections processing;
— Siteworks processing;
— Disconnections and capping processes;
— De-energisation and isolation processes;
— Change of Agent processes;
— Erroneous transfer processes;
— Processing meter reads and consumption data;
— Changes to measurement class (electricity only);
— Billing;
— Credit control/collections;
— Customer services including Front Office Operations;
— Change of tenancy/owner occupier;
— Retention;
— Some Acquisitions Processes;
— DCC Interface for Smart Meters;
— Smart PAYG;
— Interface with metering Agents (MOP, MAM, MAP, DC, DA, DR);
— KPI monitoring;
— Performance reporting;
— Product and Tariff creation;
— Communications and Marketing.

2)Common procurement vocabulary (CPV)

71314000, 71314200, 09310000, 09121200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: MOP, MAM, MAP, DC, DA and DR Services

1)Short description

Bidders must be able to deliver the below requirement:
Electricity Meter Operator (MOP):
— Installation and maintenance of advanced and SMETS compliant Smart Meters:
• Residential electricity meters;
• SME electricity meters;
• I&C electricity meters;
• Ancillary devices.
Gas Meter Asset Manager (MAM):
— Installation and maintenance of advanced and SMETS compliant Smart Meters:
• Residential gas meters;
• SME gas meters;
• I&C gas meters;
• Ancillary devices.
Industry Accredited Data Collector, Data Aggregator, Data Retriever (DC/DA/DR)/:
— Meter reading services;
— Determining NESC Estimated Annual Advance (EAC) / Annual Advances (AA) for its customer portfolio;
— Retrieve reads from AMR portfolio;
— Provide aggregated data to Elexon’s Central Systems.
Meter Asset Provider:
— Funding of traditional and advanced metering and installations;
— Funding of SMETS compliant meters and In Home Display devices;
— Funding of Smart Metering System installations.

2)Common procurement vocabulary (CPV)

71314000, 38551000, 38554000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9SQJ-YNHE43

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.2.2015 – 20:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2015 – 20:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: YES will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1) of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations (SI 2006 no 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months from the time the aggrieved party knew, or ought to have known, about the alleged breach).
Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered in to the court may order the setting aside of the contract, may award damages and impose a financial penalty on the Contracting Authority. Damages may also be available to any of the parties involved. The purpose of the standstill period referred to above is to allow parties the opportunity to challenge the award decision made by the Contracting Authority and, where appropriate, issue proceedings against the Contracting Authority which shall have the effect of automatically suspending the contract award procedure until the proceedings have been concluded.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.1.2015

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