Energy and Water Management Brokerage Service

U32 Energy and Water Management Brokerage Service

Birmingham City Council invites suitably experienced organisations to tender for the provision of a brokerage service to support the operational management of energy, fuel and water services and provide specialist advice and market intelligence to support the strategic management of the portfolios.

UK-Birmingham: energy-management services

2012/S 140-234176

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council
Corporate Procurement Services, PO Box 10680
Contact point(s): in-tendhost.co.uk/birminghamcc
For the attention of: Corporate Procurement Services
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 3030349

Internet address(es):

General address of the contracting authority: www.finditinbirmingham.com

Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

U32 Energy and Water Management Brokerage Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Birmingham City Council invites suitably experienced organisations to tender for the provision of a brokerage service to support the operational management of energy, fuel and water services and provide specialist advice and market intelligence to support the strategic management of the portfolios.
Birmingham City Council has a large energy / fuel requirement for a portfolio of approximately 2 600 electricity meters, 1 250 gas meters and 1 500 water supplies in schools, residential homes, un-metered supplies (including street lighting) and council buildings. Some of the sites are occupied and managed by third parties who provide services to or on behalf of the council.
The council has a number of contracts in place for the provision of energy and fuel. The procurement of these is undertaken by the council, not by the broker.
The requirement is split into two lots; one for energy management and the other for water. Tenderers may bid for one or both lots.
BCC will be using its e-tendering system (in-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register with in-tend please email us at cps@birmingham.gov.uk or call +44 1214648000. If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal: https://in-tendhost.co.uk/birminghamcc/ and submit your details to register as a bidder. We will send you a log on and password so you can download the Pre-Qualification document.

II.1.6)Common procurement vocabulary (CPV)

71314200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Energy Management Brokerage

1)Short description

The contractor shall provide a comprehensive energy management brokerage for the councils portfolio of utility supplies (excluding telecommunications). The service shall include but not be limited to the following activities:
Electricity.
Natural Gas.
Liquid Fuels.
2)Common procurement vocabulary (CPV)

71314200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Water

1)Short description

The Contractor shall provide a comprehensive water management brokerage for Water: Supply.
Surface Drainage.
Sewage.
2)Common procurement vocabulary (CPV)

71314000, 71314200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability. No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the code of practice for the elimination of Racial Discrimination and the promotion of Equality of Opportunity in Employment published by the Commission for Racial Equality. The successful tenderer will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

U32
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.8.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations wishing to apply for the tender documents must notify the City Council of their interest no later than 17:00 hours on Wednesday 29th August 2012. In return organisations will be sent tender documentation which must be completed and returned no later than Tuesday 4th September 2012. Tenderers will be required to supply to the authority evidence showing their economic and financial standing, technical ability including satisfactory policies and documentation for race relations, environment impact and health and safety. When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the ‘Code of Practice for the Elimination of Racial Discrimination and the Promotion of Equality of Opportunity in Employment’ published by the Commission for Racial Equality. Under this contract the contractor will be required to support the contracting authoritys economic and social regeneration objectives. Accordingly contract performance and conditions may relate in particular social and environmental considerations. This tender process will be conducted using BCCs e-tendering system in-tend. The portal for this system is https://in-tendhost.co.uk/birminghamcc. Providers must register with the system in order to access documents. Registration and use is free.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.7.2012