Enforcement Agents for the Recovery of Unpaid Parking Charges

Enforcement Agents for the Recovery of Unpaid Parking Charges

Medway Council will appoint three (3) Contractors for an Enforcement Agents contract for the recovery of unpaid parking charges.

United Kingdom-Chatham: Bailiff services

2017/S 018-030540

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Mike Brain
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634
E-mail: michael.brain@medway.gov.uk

Internet address(es):

General address of the contracting authority: http://www.medway.gov.uk/

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Mike Brain
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634
E-mail: michael.brain@medway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Mike Brain
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634
E-mail: michael.brain@medway.gov.uk

Tenders or requests to participate must be sent to: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Mike Brain
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634
E-mail: michael.brain@medway.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Enforcement Agents for the Recovery of Unpaid Parking Charges.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Medway Council will appoint three (3) Contractors for an Enforcement Agents contract for the recovery of unpaid parking charges. The Contract Term is 2 years with an option to extend for a further 2 years at its discretion subject to satisfactory performance. Each of the Contractors shall provide a comprehensive Enforcement Agent Service (the Service) to the Council and the residents of the Borough. The contract commencement date is 1.5.2017 and subject to the Council exercising its right to extend the Contract Term, will end at midnight on 30.5.2021. The Contractors shall carry out all the functions necessary to provide the Service and to ensure the timely collection and payment of debts and associated fees, at all times, in compliance with: All relevant legislation, including statutes, regulations, Department of Communities and Local Government (DCLG) circulars and other relevant government circulars; The Council’s policies and procedures as may be varied from time to time; Any other policies and procedures which the Authorised Officer deems relevant to the proper delivery of the Services; Specific performance and quality standards, in line with the provisions of the Specification; Service levels between the Contractor and the Council in line with the provisions of the Specification; Any requirements of the Council’s internal auditor and/or its external auditor. The Council is unable to guarantee the amount or volume of debtor recovery work that the Contractor will be required to undertake on its behalf.

II.1.6)Common procurement vocabulary (CPV)

75242110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Medway Council will appoint three (3) Contractors for an Enforcement Agents contract for the recovery of unpaid parking charges. The Contract Term is 2 years with an option to extend for a further 2 years at its discretion subject to satisfactory performance. Each of the Contractors shall provide a comprehensive Enforcement Agent Service (the Service) to the Council and the residents of the Borough. The contract commencement date is 1.5.2017 and subject to the Council exercising its right to extend the Contract Term, will end at midnight on 30.4.2021. The Contractors shall carry out all the functions necessary to provide the Service and to ensure the timely collection and payment of debts and associated fees, at all times, in compliance with: All relevant legislation, including statutes, regulations, Department of Communities and Local Government (DCLG) circulars and other relevant government circulars; The Council’s policies and procedures as may be varied from time to time; Any other policies and procedures which the Authorised Officer deems relevant to the proper delivery of the Services; Specific performance and quality standards, in line with the provisions of the Specification; Service levels between the Contractor and the Council in line with the provisions of the Specification; Any requirements of the Council’s internal auditor and/or its external auditor. The Council is unable to guarantee the amount or volume of debtor recovery work that the Contractor will be required to undertake on its behalf.
Estimated value excluding VAT:
Range: between 50 000 and 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract commencement date is 1.5.2017 and subject to the Council exercising its right to extend after 24 months, it will be extended for a further 24 months (2+2 years). The contract will end at midnight on 30.4.2021.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Council’s requirements for this Service are for the execution of warrants to enable the Council to recover unpaid parking charges by virtue of the provisions of the Road Traffic Act 1991 and Traffic Management Act 2004. The Contractor shall ensure that all Enforcement Agents work not only within the framework of the law of distress but also exercise their duties with an awareness of the personal circumstances of any individual and with care and humanity. The Contractor will hold current membership of the The Taking Control of Goods (Fees) Regulations 2014 (as amended from time to time) and be required to be bound by its codes and practices. The Contractor shall also ensure that all Enforcement Agents are employed in a full time capacity by the Company or are self employed and must not be a sub contractor or temporary employee of that company.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT and Specification documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT and Specification documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Council’s requirements for this Service are for the execution of warrants to enable the Council to recover unpaid parking charges by virtue of the provisions of the Road Traffic Act 1991 and Traffic Management Act 2004. The Contractor shall ensure that all Enforcement Agents work not only within the framework of the law of distress but also exercise their duties with an awareness of the personal circumstances of any individual and with care and humanity. The Contractor will hold current membership of the The Taking Control of Goods (Fees) Regulations 2014(as amended from time to time) and be required to be bound by its codes and practices.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0772
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2017 – 02:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.1.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.2.2017 – 14:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.1.2017

 

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