English Heritage Signage Tender
Through the appropriate tender process we are seeking to appoint a contractor to manufacture and install bespoke operational signage for our sites. Our signs conform to precise specifications in relation to background colour, lettering, layout and materials.
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Engine House, Firefly Avenue
For the attention of: Caroline Hickman
SN2 1EH Swindon
Telephone: +44 1793445093
General address of the contracting authority: www.english-heritage.org.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Operational Site Signage.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Signage. Please note: The value of the contract could increase or decrease depending on the size of any new signage schemes that could be implemented in the future and the availability of funding streams.
English Heritage is the leading public body with responsibility for all aspects of protecting and promoting the historic environment of England. English Heritage opens over 400 historic buildings and archaeological sites to the public and protects and enhances England’s heritage by working with owners, local authorities and other organisations. English Heritage also supports and carries out research and encourages people of all ages and abilities to understand value and enjoy the historic built environment.
In opening our historic properties to the public, we ensure that we provide the information necessary for visitors to navigate and understand the practical information provided as part of their overall visitor experience. A core element of this is clear, directional signage. We need to ensure that visitors can get into and around our sites easily and in a risk-free way, and that they are aware of the available facilities on offer. English Heritage aspires to the highest standards in ensuring that signs are appropriately positioned, in good condition, properly worded and relevant.
Through the appropriate tender process we are seeking to appoint a contractor to manufacture and install bespoke operational signage for our sites. Our signs conform to precise specifications in relation to background colour, lettering, layout and materials. The contractor must be able to demonstrate through previous relevant experience, the ability to provide a high quality service and product as well as provide evidence of efficiency in delivering signage within a range of time and budget constraints. It is highly important that the contractor has understanding and knowledge in particular of the heritage sector in order to provide expert advice on location of signage and an understanding of the requirements of Scheduled Monument Consent. Specialist cultural and heritage experience must therefore be demonstrated as this is an essential requirement.
The contract will be for three years with an option to extend for a further 1 year.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 600 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As outlined in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As outlined in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
As outlined in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: AA Pre-Qualification Questionnaire will be sent to those who have expressed their interest; applicants must complete and return the Pre-qualification Questionnaires by midday on 15/01/2013. Please note that due to the Holiday period there will be no-one available to answer queries or send out PQQ documentaion between 21st December 2012 and 2nd January 2013.
PQQS will be scored and a minimum of 5 and maximum of 8 candidates will then be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121211-PRO-4447819.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:11.12.2012