Enterprise Content Management Solution Invitation to Tender

Enterprise Content Management Solution Invitation to Tender

Leicester City Council is looking for an Enterprise Content Management solution to replace its current Electronic Document and Records Management System.

United Kingdom-Leicester: Software package and information systems

2017/S 054-099556

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicester City Council
Bosworth House, 9 Princess Road West
United Kingdom
Contact person: Pamela Chirara
Telephone: +44 1164543502
E-mail: Pamela.Chirara@leicester.gov.uk
NUTS code: UKF21
Internet address(es):Main address: www.leicester.gov.uk

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Enterprise Content Management Solution.

Reference number: 0447/PC/IS

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council would like to invite economic operators to submit a tender response on the terms set out in the Invitation to Tender (‘ITT’) for selection of a single Contractor to provide an Enterprise Content Management Solution.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF21
Main site or place of performance:


II.2.4)Description of the procurement:

Leicester City Council is looking for an Enterprise Content Management solution to replace its current Electronic Document and Records Management System (OpenText CLM RKYV Edition) which meets the current needs of the Council and provides the flexibility and ease to further expand its use in the future.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Functional / Weighting: 50
Quality criterion – Name: Technical / Weighting: 10
Cost criterion – Name: Price / Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/03/2018
End: 04/03/2028
This contract is subject to renewal: yes
Description of renewals:

The Contract awarded will be for an initial term of 4 years with the option to extend for up to a further 2+2+1+1 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

There is no minimum limited number of candidates set, however should the Council invoke the Negotiation phases of the procurement, and not award on initial tenders received, the Council reserve the right to shortlist the top 3 scoring tenders received through to those phases.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2017
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/04/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:


To respond to this opportunity, please click here:


GO Reference: GO-2017314-PRO-9798126.

VI.4)Procedures for review

VI.4.1)Review body

Leicester City Council
Bosworth House
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



Related Posts

Subscription Licences for Cloud Based Business Management Software

Microsoft Dynamics 365 Enterprise ERP Solution Invitation to Tender

Contract to Provide Microsoft Licences as part of a new Enterprise Agreement

Tender for Server, Storage and Disaster Recovery Solution

Tender for Support and Maintenance of Autodesk AutoCAD