Enterprise Content Management Solution Invitation to Tender

Leicester City Council is looking for an Enterprise Content Management solution to replace its current Electronic Document and Records Management System.

United Kingdom-Leicester: Software package and information systems

2017/S 054-099556

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicester City Council
Bosworth House, 9 Princess Road West
Leicester
LE1 6TH
United Kingdom
Contact person: Pamela Chirara
Telephone: +44 1164543502
E-mail: Pamela.Chirara@leicester.gov.uk
NUTS code: UKF21

Internet address(es):Main address: www.leicester.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.delta-esourcing.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Enterprise Content Management Solution.

Reference number: 0447/PC/IS

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council would like to invite economic operators to submit a tender response on the terms set out in the Invitation to Tender (‘ITT’) for selection of a single Contractor to provide an Enterprise Content Management Solution.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF21

Main site or place of performance:

Leicester.

II.2.4)Description of the procurement:

Leicester City Council is looking for an Enterprise Content Management solution to replace its current Electronic Document and Records Management System (OpenText CLM RKYV Edition) which meets the current needs of the Council and provides the flexibility and ease to further expand its use in the future.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Functional / Weighting: 50

Quality criterion – Name: Technical / Weighting: 10

Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/03/2018

End: 04/03/2028

This contract is subject to renewal: yes

Description of renewals:

The Contract awarded will be for an initial term of 4 years with the option to extend for up to a further 2+2+1+1 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

There is no minimum limited number of candidates set, however should the Council invoke the Negotiation phases of the procurement, and not award on initial tenders received, the Council reserve the right to shortlist the top 3 scoring tenders received through to those phases.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2017

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/04/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Software-package-and-information-systems./26RS679NYJ

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/26RS679NYJ

GO Reference: GO-2017314-PRO-9798126.

VI.4)Procedures for review

VI.4.1)Review body

Leicester City Council
Bosworth House
Leicester
LE1 6TH
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: