Enterprise Project Portfolio Management Tender
EPPM software tool capable of managing complex portfolios.
United Kingdom-Edinburgh: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Charles Stewart House, 9-16 Chambers Street
Contact person: Alison Johnson
Telephone: +44 1316502508
NUTS code: UKM25
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.4)Type of the contracting authority
Section II: Object
Enterprise Project Portfolio Management (EPPM) Solution.
II.1.2)Main CPV code
II.1.3)Type of contract
UoE has embarked upon a major programme of investment in its estate, circa 1 500 000 000 000 GBP over a 10 year period, significantly increasing the scale and complexity of work undertaken by UoE Estates Department (ED). Business critical change has commenced to ensure capacity / capability are in place to seamlessly deliver the Capital Programme. UoE ED are responsible for over 200 buildings, managing all project activity ranging from refurbishment to new build.
Current challenges — visibility, control and governance in delivery, amplified by significant increases in scale and complexity.
The UoE ED are seeking a Enterprise Portfolio Project Management solution to overcome these problems.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
UoE has embarked upon a major programme of investment in its estate, circa 1 500 000 000 000 GBP over 10 year period, significantly increasing the scale and complexity of work undertaken by UoE Estates Department (ED). UoE ED are responsible for over 200 buildings, project activity ranges from refurb to new build.
Current challenges — visibility, control and governance in delivery.
UoE ED look to technology to address issues and modernise project delivery, seeking a solution to provide a fully integrated range of tools to tackle these issues by introducing an EPPM software tool capable of managing complex portfolios.
UoE ED operates a successful delivery model (RIBA) under strict UoE governance & compliance requirements.
Objectives — improved transparency / evidence-based decision making / forecasting & reporting / standardisation / resilience / assurance / planning scenarios / single ‘source of truth’ expenditure — funding — progress.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
An additional option by the University to extend by 2 times 24 months.
II.2.9)Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.
We will apply a two stage process:
Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:
a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Section III of this Notice.
b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section.
III.1.3 (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders will be invited to submit a tender.
NB: Week Commencing 29th May, UoE will submit ITT documentation for information purposes only. Only submissions sent through the PCS-T portal within the required timelines will qualify for acceptance.
Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.
Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Scored ESPD Section 4C question weighting:
4C.1.2 Experience (100 percent).
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
ESPD 4A.2 Statement.
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships.
In the United Kingdom, the economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.
III.1.2)Economic and financial standing
Minimum ‘generally’ yearly turnover should by twice the value of the contract.
ESPD 4B.5.1 and 4B.5.2 Statement.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 5 GBP.
Product Liability Insurance = 5 000 000 GBP.
ESPD 4B.6 Statement
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their 2 most recent sets of annual audited accounts including profit and loss information.
III.1.3)Technical and professional ability
Bidders will be required to confirm a number of mandatory requirements as noted on PCST. In addition to this a scored question, as below, will be scored and the 6 highest scoring bidders will be invited to tender.
Evidence that your organisation has worked in partnership to implement an EPPM solution to achieve similar business goals.
III.2.2)Contract performance conditions:
Bidders will be expected to agree contract governance to manage the ongoing support of the service.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
The second stage of this procurement will be issued to the 6 highest scoring bidders on 26th June 2017.
VI.2)Information about electronic workflows
NOTE: Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request information about relevant parties upon whom the main bidder will not rely to fulfil the selection criteria.
NOTE: The buyer is using PCS-Tender to carry out this procurement exercise. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the procurement documents please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 8268 under PQQs Open to All Suppliers. Use the Search/Filter function, then select Project Code from the dropdown. Once you have expressed interest in the PQQ it will move to your My PQQs area.
For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=494448
Charles Stewart House, 9-16 Chambers Street
Telephone: +44 1316502508
E-mail: firstname.lastname@example.orgInternet address:http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5)Date of dispatch of this notice: