Environment Agency Anglian and Midlands MEICA Framework

Environment Agency Anglian and Midlands MEICA Framework

Anglian and Midlands Mechanical, Electrical, Instrumentation, Control and Automation (MEICA) Framework (AMMF2).

United Kingdom-Solihull: Mechanical and electrical engineering services

2016/S 019-029806

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Sapphire East, 550 Streetsbrook Road
For the attention of: Ms Clare Monaghan
B91 1QT Solihull
UNITED KINGDOM
Telephone: +44 2084745614
E-mail: clare.monaghan@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk/government/organisations/environment-agency

Electronic access to information: https://www.sell2ea.com

Electronic submission of tenders and requests to participate: https://www.sell2ea.com

Further information can be obtained from: Environment Agency
Sapphire East, 550 Streetsbrook Road
For the attention of: Ms Clare Monaghan
B91 1QT Solihull
UNITED KINGDOM
Telephone: +44 2084745614
E-mail: clare.monaghan@environment-agency.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Environment Agency
Sapphire East, 550 Streetsbrook Road
For the attention of: Ms Clare Monaghan
B91 1QT Solihull
UNITED KINGDOM
Telephone: +44 2084745614
E-mail: clare.monaghan@environment-agency.gov.uk

Tenders or requests to participate must be sent to: Environment Agency
Sapphire East, 550 Streetsbrook Road
For the attention of: Ms Clare Monaghan
B91 1QT Solihull
UNITED KINGDOM
Telephone: +44 2084745614
E-mail: clare.monaghan@environment-agency.gov.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Anglian and Midlands Mechanical, Electrical, Instrumentation, Control and Automation (MEICA) Framework (AMMF2).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 18 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Environment Agency works with people and communities across England to protect and improve the environment in an integrated way. We provide a vital incident response capability. As part of this role, the Agency needs to maintain its Flood and Coast Risk Management (FCRM), Navigation and other sites and assets.
This requirement is for a framework to deliver Mechanical, Electrical, Instrumentation, Controls and Automation (MEICA) services including:
— Routine Planned Preventative Maintenance (PPM);
— Provision for a 24 hour 365 day Reactive Works (RW) service; and
— Project Works (PW).

II.1.6)Common procurement vocabulary (CPV)

71334000, 31000000, 44300000, 50530000, 51100000, 71300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Planned Preventative Maintenance (PPM), Reactive Maintenance (RM) and ad-hoc Project Works (PW) for FCRM operational assets.
The framework is split into 2 lots. Lot 1 delivers Mechanical and Electrical (MandE) services, and Lot 2 delivers Instrumentation, Control and Automation (ICA) services.
Lot 1 is further split into the following lots:
Lot 1a: Derbyshire, Nottinghamshire and Leicestershire.
Lot 1b: Staffordshire, Warwickshire and West Midlands.
Lot 1c: Shropshire, Herefordshire, Worcestershire and Gloucestershire.
Lot 1d: Lincolnshire.
Lot 1e: Northamptonshire.
Lot 1f: Cambridgeshire and Bedfordshire.
Lot 1g: Essex, Norfolk and Suffolk.
Estimated value excluding VAT:
Range: between 18 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be awarded for an initial period of 2 years with options to extend at the Environment Agency’s discretion for up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company guarantees maybe required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for performance of the contract / framework.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract terms as specified in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required; each applicant will be required to complete a Supplier Selection Stage on the Environment Agency’s tendering portal as detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: There are 7 sub-lots available in Lot 1: 3 within the Midlands region; 4 within the Anglian region. Lot 2 will be awarded to 1 supplier only. We reserve the right to negotiate with the top 10 ranked suppliers.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9U3H-XU7DNK
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please Note — This framework is being procedured under The Public Contracts Regulation 2015. In relation to IV.1) the type of procedure is the ‘Competition with Negotiation’ (Regulation 29). However, the Agency may award the framework on the basis of the initial tenders without negotiation, and reserves the possibility of doing so in accordance with Regulation 29(15). — Please Note: This exercise shall be conducted using ProContract: The Environment Agency’s eSourcing portal provided by Due North. Candidates shall only be considered by registering their expression of interest on our portal at www.sell2ea.co.uk — Guidance: Click on the ‘Suppliers click here’ link and the Register Free on the portal. Login to the portal with the user-name/password then find this opportunity in the Search Latest Opportunities area and click on the relevant hyper-link relating to this contract. Those published in this area are opportunities open to any registered supplier. Once in the opportunity click the Register Interest button at the bottom of the page. This will then inform the buyer that you have registered an interest and you will receive confirmation of this via a system generated-mail. This is the only way expressions of interest can be registered. Any expressions of interest submitted outside of ProContract will not be considered and shall not be responded to. You may contact the named person for information regarding the contract opportunity but for all portal issues click on the Support area on the supplier registration page. Please Note: The deadline for Selection Stage is 14:00 on Monday 29.2.2016. Suppliers must submit their completed ‘Selection Stage Response Form’ by 14:00 Monday 29.2.2016 accordingly. — For Information: The Environment Agency is undertaking the procurement of the South East MEICA Framework (9WAL-G23EAE) and South West MEICA Framework (9TSC-C8YVBT) concurrently to this requirement within a staggered timetable. — Right To Cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary. — The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.— Other Contracting Authorities: This framework is primarily intended to meet the needs of the Environment Agency. The Environment Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies and others (The Defra Group). The Environment Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. A full list maybe found at: http://local.direct.gov.uk/Data/ Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland. The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies and other NDPBs. Full lists can be found at: https://www.gov.uk/government/organisations and https://www.gov.uk/government/publications/public-bodies-2014

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Standstill: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.1.2016

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