Environment Agency Mapping and Modelling Framework

Environment Agency Mapping and Modelling Framework

The Environment Agency is seeking the national provision of mapping and modelling services.

United Kingdom-London: Design-modelling services

2018/S 192-434247

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Environment Agency
Seacole Block, 2 Marsham Street
United Kingdom
Contact person: Becca Simmins
Telephone: +44 7876478434
E-mail: becca.simmins@environment-agency.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


NGSA — Mapping and Modelling Framework

Reference number: 24601

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Environment Agency is seeking the national provision of mapping and modelling services.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

National provision of mapping and modelling services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Environment Agency is open to receiving expressions of interest from Consortia, joint ventures, strategic alliances and other such arrangements, however, we would require such organisations to form a single legal entity to contract with prior to the award of the framework. For the avoidance of doubt the Environment Agency does not require a legal entity to be formed for the purposes of tendering.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/11/2018
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Submission of expressions of interest and procurement specific information: this exercise shall be conducted using the Environment Agency’s eSourcing portal provided by Bravo Solutions. Candidates shall only be considered by registering their expression of interest on our portal at www.defra.bravosolutions.co.uk. Click on the “register now” link and then register free on the portal. Login to the portal with the username/password then find this opportunity in the search latest opportunities area and click on the relevant hyperlink relating to this contract. Those published in this area are opportunities open to any registered supplier.

Requests to participate must be made by completing and returning a selection questionnaire by the date and time specified in section IV.2.2 and in accordance with the instructions set out in the selection questionnaire. Completed selection questionnaires submitted after the deadline may not be considered. The selection questionnaire will be made available to potential providers who have registered their interest.

Section IV.2.3: The date for issue of invitation to tender documents is provisional and may be subject to change.

Right to Cancel — the Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract in part, or to call for new tenders should it consider this necessary.

Other contracting authorities: This framework is primarily intended to meet the needs of the Environment Agency. The agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the department for environment, food and rural affairs, and to its associated bodies including any agencies and non-departmental public bodies and others (the Defra Group). TheEnvironment Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:


The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. Details may be found at: https://www.gov.uk/find-local-council

The successful bidder(s) may also be required to provide the services to internal drainage boards in England and Wales. A full list may be found at:


Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland.

The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies, and other NDPBs. Full lists can be found at: https://www.gov.uk/government/organisations


In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4)Procedures for review

VI.4.1)Review body

Environment Agency
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award one or more public contract(s) in relation to part only of the requirements covered by this notice; and/or

(iv) to award a contract(s) in stages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: