South East Electrical Services Framework

South East Electrical Services Framework

The 5-year full framework term is proposed in order to align the framework with the Agency’s 5 year electrical testing and inspection frequency.

United Kingdom-Worthing: Electrical services

2016/S 046-076300

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Guildbourne House, Chatsworth Road
For the attention of: Mr Michael Feest
BN11 1LD Worthing
UNITED KINGDOM
Telephone: +44 1903832033
E-mail: michael.feest@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/environment-agency

Electronic access to information: https://www.sell2ea.com

Electronic submission of tenders and requests to participate: https://www.sell2ea.com

Further information can be obtained from: Environment Agency
https://www.sell2ea.com (A6EJ-QYPZBU)
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Environment Agency
https://www.sell2ea.com (A6EJ-QYPZBU)
UNITED KINGDOM

Tenders or requests to participate must be sent to: Environment Agency
https://www.sell2ea.com (A6EJ-QYPZBU)
UNITED KINGDOM

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to Section VI.3)
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

South East Electrical Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The 5-year full framework term is proposed in order to align the framework with the Agency’s 5 year electrical testing and inspection frequency, and so enable compliance with Institute of Engineering and Technology wiring regulations and guidance.
This will also enable (in the event of the full extension period being exercised) all of the Agency’s electrical assets within the framework’s Principal Contract Area to have been tested and documented on a consistent basis.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Environment Agency has a duty under the Electricity at Work Regulations 1989 to ensure that all its assets are managed in accordance with the Regulations. Part of this duty can be discharged by complying with the current edition of the IET Regulations and associated Guidance Documents.
The South East Electrical Services Framework is intended to primarily cover:
— requirements for the periodic inspection and testing of fixed electrical installations and completion of remedial works if required;
— requirements for works on fixed installations including new electrical installations, refurbishments, alterations, additions and repairs; and
— remedial works on sites identified by third-party periodic inspection and testing contractors.
A general (but not exhaustive) description of typical sites is summarised below:
— Lock sites with navigation locks, lock offices, mess rooms, and toilet/sanitary facilities; associated structures with sluice gates controlled by a motor and gear box and associated control devices;
— Flood defence structures with sluice gates controlled by a motor and gear box or hydraulically operated and associated control devices;
— Pumping stations comprising electrically driven, associated control panels, general purpose lighting and power;
— River gauging stations generally comprising small lighting and power together with frost protection heating;
— Small bore hole sites generally comprising a three phase pump and control equipment together with small lighting and power; and
— Other sites including offices, workshops and depots.
Main place of performance: Predominantly south east England, including but not limited to: Berkshire, Gloucestershire, Oxfordshire, Wiltshire, Buckinghamshire, Hertfordshire, Bedfordshire, Essex, London and Greater London, Kent, Surrey, Sussex, Hampshire and the Isle of Wight.

II.1.6)Common procurement vocabulary (CPV)

71314100, 45310000, 50116100, 51110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Environment Agency has a duty under the Electricity at Work Regulations 1989 to ensure that all its assets are managed in accordance with the Regulations. Part of this duty can be discharged by complying with the current edition of the IET Regulations and associated Guidance Documents.
The South East Electrical Services Framework is intended to primarily cover:
— requirements for the periodic inspection and testing of fixed electrical installations and completion of remedial works if required;
— requirements for works on fixed installations including new electrical installations, refurbishments, alterations, additions and repairs; and
— remedial works on sites identified by third-party periodic inspection and testing contractors.
A general (but not exhaustive) description of typical sites is summarised below:
— Lock sites with navigation locks, lock offices, mess rooms, and toilet/sanitary facilities; associated structures with sluice gates controlled by a motor and gear box and associated control devices;
— Flood defence structures with sluice gates controlled by a motor and gear box or hydraulically operated and associated control devices;
— Pumping stations comprising electrically driven, associated control panels, general purpose lighting and power;
— River gauging stations generally comprising small lighting and power together with frost protection heating;
— Small bore hole sites generally comprising a three phase pump and control equipment together with small lighting and power; and
— Other sites including offices, workshops and depots.
Main place of performance: Predominantly south east England, including but not limited to: Berkshire, Gloucestershire, Oxfordshire, Wiltshire, Buckinghamshire, Hertfordshire, Bedfordshire, Essex, London and Greater London, Kent, Surrey, Sussex, Hampshire and the Isle of Wight.
Estimated value excluding VAT:
Range: between 1 200 000 and 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be awarded for an initial period of 2 years with options to extend, at the Environment Agency’s discretion, for up to a further 3 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Parent Company Guarantees may be required.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator to be jointly and severally liable for the performance of the contracts.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contracts terms as specified in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required; each applicant will be required to complete a Supplier Selection stage on our tendering portal as detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A6EJ-QYPZBU
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please Note: This framework is being procured under the Public Contracts Regulations 2015. In relation to IV.1), the type of procedure is the ‘competitive procedure with negotiation’ (regulation 29). However, the Agency may award the framework on the basis of the initial tenders without negotiation, and reserves the possibility of doing so in accordance with regulation 29(15).- — – — – – Please Note: This exercise shall be conducted using ProContract: the Environment Agency’s eSourcing portal provided by Due North. Candidates shall only be considered by registering their expression of interest on our portal at www.sell2ea.com.- — – — – – Guidance: Click on the ‘Supplier’s Area’ link and then Register Free on the portal. Log in to the portal with the username/password then find this opportunity in the Search Latest Opportunities area and click on the relevant hyperlink relating to this contract. Those published in this area are opportunities open to any registered supplier. Once in the opportunity click the Register Interest button at the bottom of the page. This will then inform the buyer that you have registered an interest and you will receive confirmation of this via a system generated e-mail. Expressions of Interest sent directly to the contact person placing this notice will not be considered and shall not be responded to. You may contact this person for advice for information regarding the contracting opportunity but for all portal issues click on the Support area on the supplier registration page.- — – — – – Please Note: The deadline for the Selection Stage is 2 pm on 5.4.2016. Suppliers must submit their completed ‘Selection Stage Response Form’ by 2 pm on 5.4.2016 accordingly.- — – — – – Right To Cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.- — – — – – The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.- — – — — Other Contracting Authorities: This framework is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food & Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies and others (the Defra Group). The Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. A full list maybe found at:http://local.direct.gov.uk/Data/. Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland. The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies and other NDPBs. Full lists can be found at: https://www.gov.uk/government/organisations and https://www.gov.uk/government/publications/public-bodies-2014

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Standstill: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.3.2016

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