Environmental Services Contracts – East of England

Environmental Services Contracts – East of England

A procurement exercise to renew environmental services contracts across the East area. 5 Lots.

United Kingdom-London: Grounds maintenance services

2019/S 027-060332

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Clarion Housing Group Ltd
Level 6, 6 More London, Tooley Street
London
SE1 2DA
United Kingdom
Contact person: Majabheen Bhatti
Telephone: +44 2031171237
E-mail: procurement@clarionhg.com
NUTS code: UK
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance East Area

Reference number: 2816-2018

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

A procurement exercise to renew environmental services contracts across the East area.

The East area will be further subdivided into below lots:

— Lot 1: Norfolk and Suffolk,

— Lot 2: Cambridgeshire (including Fenland and Lincolnshire),

— Lot 3: Hertsmere,

— Lot 4: Hertfordshire,

— Lot 5: Essex.

II.1.5)Estimated total value

Value excluding VAT: 9 916 425.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Norfolk and Suffolk

Lot No: 1

II.2.2)Additional CPV code(s)

77314000
77314100
90513100
90513000
71351500
45259000
50000000
77310000
77311000

II.2.3)Place of performance

NUTS code: UKH17
NUTS code: UKH14
NUTS code: UKH16
NUTS code: UKH15
Main site or place of performance:

Breckland and South Norfolk, Suffolk, North and West Norfolk, Norwich and East Norfolk.

II.2.4)Description of the procurement:

We require a ground maintenance service provider for Lot 1: Norfolk and Suffolk.

There is a wide geographical spread of properties mainly in the Broadland are but also stretching from Kings Lynn to Ipswich.

There are flats up to 4 stories located across the whole area. The schemes are primarily General Needs with 17 Live Smart retirement schemes split into 7 flat and 10 bungalow schemes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 709 506.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This is a contract for 6 years on a 4 + 1 + 1 basis. The initial contract terms is for 4 years with the option to extend for an additional 2 x 12-month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Top 5 selected per lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a contract for 6 years on a 4 + 1 + 1 basis. This is a framework for a housing organisation and during the duration of the contracts the lot descriptions and area maps may vary. Stock levels may also vary.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Cambridgeshire (including Fenland and Lincolnshire)

Lot No: 2

II.2.2)Additional CPV code(s)

77314000
77314100
90513100
90513000
71351500
45259000
50000000
77310000
77311000

II.2.3)Place of performance

NUTS code: UKF30
NUTS code: UKF3
NUTS code: UKH12
NUTS code: UKE13
Main site or place of performance:

Lincolnshire, Lincolnshire, Cambridgeshire CC, North and North East Lincolnshire.

II.2.4)Description of the procurement:

We require a ground maintenance service provider for Lot 2: Cambridgeshire and Lincolnshire.

There is a wide geographical spread of properties which stretches from Wisbech to Huntington and Peterborough; the main cluster of properties are located within the Fenland area, mainly in the market town of Wisbech.

The properties are general needs schemes together with 12 retirement Live Smart Schemes. Any flats in the area are up to 3 stories high at most.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 594 530.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This is a contract for 6 years on a 4 + 1 + 1 basis. The initial contract terms is for 4 years with the option to extend for an additional 2 x 12-month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Top 5 selected per lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a contract for 6 years on a 4 + 1 + 1 basis. This is a framework for a housing organisation and during the duration of the contracts the lot descriptions and area maps may vary. Stock levels may also vary.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hertsmere

Lot No: 3

II.2.2)Additional CPV code(s)

77314000
77314100
90513100
90513000
71351500
45259000
50000000
77310000
77311000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

We require a ground maintenance service provider for Lot 3: Hertsmere.

Clarion has some 130 sites within the Hertsmere region. This area has a wide ranging, geographically dispersed portfolio of properties including new build flats, low, medium and high-rise flats and a mix of new and pre-established housing estates of varying, but generally smaller scale sizes.

There are also a number of newer schemes that are mixed tenure, incorporating outright sale, leasehold, shared ownership, rented accommodation plus some supported and sheltered style accommodation. As a result we have a wide and varying client base.

We also offer a concessionary gardening service to a small number residents in the Hertsmere area, including our Borehamwood estate, Elstree, Radlett, Bushey, Watford, Shenley Ridge and Potters Bar.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 214 100.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This is a contract for 6 years on a 4 + 1 + 1 basis. The initial contract terms is for 4 years with the option to extend for an additional two 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Top 5 selected per lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a contract for 6 years on a 4 + 1 + 1 basis. This is a framework for a housing organisation and during the duration of the contracts the lot descriptions and area maps may vary. Stock levels may also vary.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hertfordshire

Lot No: 4

II.2.2)Additional CPV code(s)

77314000
77314100
90513100
90513000
71351500
45259000
50000000
77310000
77311000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

We require a ground maintenance service provider for Lot 4: Hertfordshire.

The Hertfordshire area has a wide ranging geographically dispersed portfolio of properties including new build flats, low to medium rise flats and a mix of new and pre-established housing estates of varying sizes. A number of newer schemes are mixed tenure, incorporating outright sale, leasehold, shared ownership, rented accommodation plus supported and sheltered housing schemes for the elderly and 3 specialist schemes for vulnerable people.

As a result we have a wide and varying client base.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 095 526.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This is a contract for 6 years on a 4 + 1 + 1 basis. The initial contract terms is for 4 years with the option to extend for an additional 2 x 12-month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Top 5 selected per lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a contract for 6 years on a 4 + 1 + 1 basis. This is a framework for a housing organisation and during the duration of the contracts the lot descriptions and area maps may vary. Stock levels may also vary.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Essex

Lot No: 5

II.2.2)Additional CPV code(s)

77314000
77314100
90513100
90513000
71351500
45259000
50000000
77310000
77311000

II.2.3)Place of performance

NUTS code: UKH3
NUTS code: UKH36
NUTS code: UKH35
NUTS code: UKH37
NUTS code: UKH34
Main site or place of performance:

Essex, Heart of Essex, West Essex, Essex Thames Gateway, Essex Haven Gateway.

II.2.4)Description of the procurement:

We require a ground maintenance service provider for Lot 5: Essex.

There are 75 schemes contained within this lot, which are further subdivided by service charge area. There are a variety of differing properties within this lot from garage blocks to 800+ property housing estates. There are a mixture of garage areas, houses, small and large blocks of flats, with none above 4 stories in height. The majority of the properties are former Local Authority owned, many in village/town locations, spread evenly within the Essex Area.

Amongst the lots are 2 sheltered housing schemes for elderly and 8 specialist schemes for vulnerable people.

All areas to be maintained are communal areas/open spaces for which most do not need separate access arrangement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 170 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

This is a contract for 6 years on a 4 + 1 + 1 basis. The initial contract terms is for 4 years with the option to extend for an additional 2 x 12-month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Top 5 selected per lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This is a contract for 6 years on a 4 + 1 + 1 basis. This is a framework for a housing organisation and during the duration of the contracts the lot descriptions and area maps may vary. Stock levels may also vary.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The suitability criteria are set out in the Pre-Qualification Questionnaire (“PQQ”) and scoring document which is available on: https://www.delta-esourcing.com/delta/buyers/

and once registered on the Delta site the access code is 8BXAY6EP5J

We will be using the Delta e-sourcing portal and to bid for the tender you will need to register them as a supplier. The link is https://www.delta-esourcing.com/

Once you are registered on the e-sourcing portal the access code for the tender is: 8BXAY6EP5J

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/03/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/04/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

We will be using the Delta e-sourcing portal and to bid for the tender you will need to register with them as a supplier. The link is: https://www.delta-esourcing.com/

Once you are registered on the e-sourcing portal the access code for the tender is: 8BXAY6EP5J

Clarion Housing Group reserve the right not to proceed or not to award the contract for the whole or any part of the proposed procurement. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=358660136

GO Reference: GO-201924-PRO-14012110

VI.4)Procedures for review

VI.4.1)Review body

Not applicable
Not applicable
United Kingdom
E-mail: Majabheen.Bhatti@clarionhg.com
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 No. 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.

VI.4.4)Service from which information about the review procedure may be obtained

not applicable
not applicable
United KingdomInternet address: https://www.delta-esourcing.com

VI.5)Date of dispatch of this notice:

04/02/2019

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