EPOS Retail and Hospitality System Installation and Maintenance

EPOS Retail and Hospitality System Installation and Maintenance

To procure a modern EPOS Retail and Hospitality system from a suitable supplier able to install and maintain approximately 34 till systems.

United Kingdom-Gourock: Sales and purchases recording services

2016/S 166-298860

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Contact person: Mike Belton
Telephone: +44 1475650138
E-mail: mike.belton@calmac.co.uk
Fax: +44 1475650330
NUTS code: UKM35
Internet address(es):Main address: www.calmac.co.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: ferry transport

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EPOS Retail and Hospitality System, Installation and Maintenance to 14 Ferry Vessels.

Reference number: PQQ 1879

II.1.2)Main CPV code

79211120

II.1.3)Type of contract

Services

II.1.4)Short description:

CalMac Ferries Limited who operates in the Western Isles of Scotland is looking to procure a modern EPOS Retail and Hospitality system from a suitable supplier able to install and maintain approximately 34 till systems and a centralised management system on-board 14 ferries.

Requirements of the EPOS system include a fully integrated card payment system, a fully integrated stock management system and the ability to function offline for instances where vessels sail out of communications range.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79211120

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

West Coast of Scotland.

II.2.4)Description of the procurement:

CalMac Ferries Limited who operates in the Western Isles of Scotland is looking to procure a modern EPOS Retail and Hospitality system from a suitable supplier able to install and maintain approximately 34 till systems and a centralised management system onboard 14 ferries.

Requirements of the EPOS system include a fully integrated card payment system, a fully integrated stock management system and the ability to function offline for instances where vessels sail out of communications range.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Candidates will be scored on their past experience. Details of the scoring are available in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 147-265823

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/10/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Requirements — High Level: Equipment per Vessel

The recommended full equipment list is as follows:

Per workstation

Touch screen terminal with SSD memory

EPOS software

Cash drawer

Barcode scanner

Swipe card reader (loyalty options)

Magnetic Dallas key reader (staff authorisations)

Receipt printer

Customer display

ITSO supported integrated PED (Pin Entry Device for cards).

Per vessel

3D Omni directional bar code scanner (fixed position master store room)

Handheld ordering / stock control tablet with software

Mobile wireless bar code scanner (suitable for large deliveries at port and anywhere on vessel)

Barcode printer

Dallas keys (average 30x per vessel)

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6678. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:459914).

VI.4)Procedures for review

VI.4.1)Review body

CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
United Kingdom
Telephone: +44 1475650252
Fax: +44 1475650330Internet address:www.calmac.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/08/2016

 

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