Epping Forest College Catering Contract

Epping Forest College Catering Contract

The Epping Forest College requires 1 supplier to fulfil its Catering Contract.

United Kingdom-Witham: School catering services

2015/S 105-191170

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tenet Education Services Ltd
Atlantic Square, 6 Station Road
For the attention of: Craig Lockley
CM8 2TL Witham
UNITED KINGDOM
E-mail: craig.lockley@tenetservices.com

Internet address(es):

General address of the contracting authority: http://www.tenetservices.com/

Address of the buyer profile: http://www.tenetservices.com/

Electronic access to information: https://suppliers.multiquote.com/Page/Login.aspx

Electronic submission of tenders and requests to participate: https://suppliers.multiquote.com/Page/Login.aspx

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Epping Forest College
Borders Lane
IG10 3SA Loughton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Epping Forest College Catering Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Epping.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Epping Forest College requires 1 supplier to fulfil its Catering Contract. Epping Forest College is a medium sized provider of further education offering a broad based vocational and A Level curriculum. Its core full time 16-18 year old student community currently numbers 2 100 with a further 750 aged 19 +. Around a quarter of these students live in the Epping Forest District with the rest communing from further afield, most notably from the Walthamstow/Chingford areas and from East London along the Central Line. All these authorities rank within the national highest 50 areas of deprivation. Those on part time courses, apprenticeships and evening/leisure courses bring the student numbers to 3 700 and a higher percentage of part time students live locally. The total student population has about one third of BME origin represented mostly by Black African, Black Caribbean, Indian, Pakistani, Bangladeshi and mixed-race backgrounds. The College also has a cohort of vocational students aged 14-16 on day release from local schools.
The College is located in Loughton in the south west corner of Epping Forest District, an area of predominately green belt and agricultural land with the majority of its population bordering London and along the final stretch of the Central Line creating a conurbation through Loughton to Epping. Elsewhere the district consists of villages and hamlets plus two smaller outlying towns and suffers from poor communication links contrasting with the network of London Transport routes affording easy access right to the College door.
In September 2008, the College moved into its new 38 000 000 GBP campus which has been acclaimed by visiting educationalists and offers a range of general and specialist areas across 4 floors including construction and motor vehicle workshops, hair and beauty salons, a theatre, a television studio and extensive IT equipped classrooms. The ‘Street’ is a central atrium running the length of the building which combines with a large foyer and refectory to provide extensive common areas for socialising and staging activities. Particular attention was paid to the new campus IT infrastructure resulting in excellent IT accessibility for all and benefits such as a sophisticated range of safety and security features including CCTV, and ID activated electronic door locks and a single-point turnstile entrance. The College has strengthened links with the local community and is committed to facilitating access to its services and facilities at all levels. Essex County Council’s Debden Library is contained within the main building and the College continues to host community events including activities targeting local youth, social enterprise and local businesses in conjunction with local authorities and organisations. Effective partnership working is also strengthening links with local schools, local and regional strategic partnerships and the district council. Reflecting the community’s commitment to the College, the board of governors includes local councillors as well as the head of one of the College’s partner schools. With the loss of Connexions and the local 14-19 Planning Group coordinator, the College’s strong links with local schools have ensured continued engagement and applications and these are being maintained and expanded in line with the increasingly competitive nature of post 16 education and training provision. The College recognises its role in engaging with stakeholders in playing a leading role in developing and growing local education provision. The changing face of FE in the immediate future creates many challenges which offer Epping Forest College genuine opportunities. This is typified by the growth in the College’s employer-facing services which are the responsibility of a dedicated department delivering apprenticeships and full-cost training through its own provision and via a limited number of selected complementary private-provider partners. The College has gone through a period of critical self-assessment from which it is now emerging more self-aware and proactive. It has a better understanding from improved systems and communication, clearer direction informing change, and positive recognition fuelling demand, commitment and success. The main catering activity for both students and staff is provided in a refectory adjacent to the College main reception. There is also a smaller coffee and croissant style outlet which can only be accessed by passing through the reception security barriers. These outlets are being managed by the incumbent outsourced catering contractor since October 2012. Tenet Education Services Limited as the College’s appointed procurement partners are ultimately leading this initiative having appointed the Sustainable Catering to undertake the work as Tenet’s preferred catering consultants in the South of England.

II.1.6)Common procurement vocabulary (CPV)

55524000, 55520000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is to be operated at as a minimum nil cost to the College.
Estimated value excluding VAT: 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The right is reserved to require a guarantee bond to secure any risk exposure of early termination of any local authority pension scheme admitted body status agreement entered into.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A pre qualification questionnaire must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A pre qualification questionnaire must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of turnover, profit and capital and reserves for previous 2 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required: Minimum Turnover: 500 000 GBP.
Minimum score of 3 and an ‘accept’ stats received in the financial risk analysis must be achieved.
Minimum Insurance Levels: 5 000 000 GBP PL and EL.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A pre qualification questionnaire must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CA2943

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.5.2015

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