EProcurement System Tender

EProcurement System Tender

To establish a National Framework Agreement for the Provision of an eProcurement System across England, Wales, Northern Ireland and Scotland.

United Kingdom-London: Software-related services

2019/S 053-122156

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
Contact person: Darran Whatley
Telephone: +44 2073072764
E-mail: d.whatley@lupc.ac.uk
NUTS code: UK

Internet address(es):Main address: https://www.lupc.ac.uk

Address of the buyer profile: https://www.lupc.ac.uk/member-list

I.1)Name and addresses

Higher Education Purchasing Consortium, Wales
Cardiff
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UKLInternet address(es):Main address: http://www.hepcw.ac.uk/Address of the buyer profile: http://www.hepcw.ac.uk/members/

I.1)Name and addresses

North Eastern Universities Purchasing Consortium
Leeds
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.neupc.ac.uk/Address of the buyer profile: https://www.neupc.ac.uk/our-members

I.1)Name and addresses

North Western Universities Purchasing Consortium Ltd
Manchester
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.nwupc.ac.uk/Address of the buyer profile: https://www.nwupc.ac.uk/our-members

I.1)Name and addresses

Southern Universities Purchasing Consortium
Reading
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UK

Internet address(es):Main address: https://www.supc.ac.uk/

Address of the buyer profile: https://www.supc.ac.uk/about-us/our-members/our-members/

I.1)Name and addresses

Advanced Procurement for Universities and Colleges
Stirling
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UKM

Internet address(es):Main address: http://apuc-scot.ac.uk/#&home

Address of the buyer profile: http://apuc-scot.ac.uk/#!/members

I.1)Name and addresses

Ensemble Purchasing
London
United Kingdom
E-mail: d.whatley@lupc.ac.uk
NUTS code: UK

Internet address(es):Main address: http://www.ensemblepurchasing.ac.uk/

Address of the buyer profile: http://www.ensemblepurchasing.ac.uk/about-us.php

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://lupc.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://lupc.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EProcurement System

II.1.2)Main CPV code

72260000

II.1.3)Type of contract

Services

II.1.4)Short description:

LUPC, acting as the Consortium, is working with the other Universities Purchasing Consortia (UPCs) listed below, and their respective Member Institutions, to establish a National Framework Agreement for the Provision of an eProcurement System across England, Wales,

Northern Ireland and Scotland:

London Universities Purchasing Consortium (LUPC)

http://www.lupc.ac.uk/list-of-members.html

Southern Universities Purchasing Consortium (LUPC)

https://www.supc.ac.uk/about-us/our-members/our-members

North East Universities Purchasing Consortium (NEUPC)

http://www.neupc.ac.uk/our-members

North West Universities Purchasing Consortium (NWUPC)

http://www.nwupc.ac.uk/our-members

Advanced Procurement for Universities and Colleges (APUC)

http://www.apuc-scot.ac.uk/#!/members

Higher Education Purchasing Consortium Wales (HEPCW)

http://www.hepcw.ac.uk/

Ensemble Purchasing

http://www.ensemblepurchasing.ac.uk/about-us.php

II.1.5)Estimated total value

Value excluding VAT: 305 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The service to be provided is an eProcurement System, which is broken down into multiple modules and has a complete solution option.

The modules are as follows:

— eTendering,

— eEvaluation,

— eAuction,

— DPS,

— eContract Management.

This procurement also includes the transfer of data from the Buying organisation’s incumbent eProcurement System and post-implementation services of training, consultancy and customer support.

Suppliers will be required to be compliant with ISO20071 and GDPR 2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

This framework has the option of 2 extensions of 12 months which is subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Supplier personnel are not required to have been enrolled on professional or trade registers.

Please see SQ and ITT for full pass/fail criteria.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/04/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/04/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Universities Purchasing Consortium
179 Shropshire House, Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072764
E-mail: d.whatley@lupc.ac.ukInternet address: https://www.lupc.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

London Universities Purchasing Consortium
179 Shropshire House, Tottenham Court Road
London
W1T 7NZ
United Kingdom
Telephone: +44 2073072768
E-mail: d.whatley@lupc.ac.ukInternet address: https://www.lupc.ac.uk/

VI.5)Date of dispatch of this notice:

12/03/2019

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