ERDF Support Tender

ERDF Support Tender

SME engagement/support in the application of Food Science in the region.

United Kingdom-Nottingham: Project management consultancy services

2016/S 030-048586

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
King’s Meadow Campus, Lenton Lane
Contact point(s): Procurement Department
For the attention of: Julie Greenfield
NG7 2NR Nottingham
UNITED KINGDOM
Telephone: +44 1158466587
E-mail: julie.greenfield@nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk/procurement/

Address of the buyer profile: https://intendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SME engagement/support in the application of Food Science in the region.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Nottingham and East Midlands.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Project Management Services, Peripatetic Brewer services and Peripatetic Food Scientist services for the University of Nottingham, School of Biosciences in our Food Sciences Division to support the University of Nottingham in the process of bidding to the European Regional Development Fund (ERDF) for resources to fund a project for SME engagement/support in the application of Food Science in the region.

II.1.6)Common procurement vocabulary (CPV)

72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

No business is guaranteed under any resulting contract indeed there is no guarantee that any contract will be put in place in relation to this notice. No compensation, etc. will be paid if a tender is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 72 000 and 261 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Information about lots

Lot No: 1 Lot title: Project Management services

1)Short description

The University requires the provision of Project Management services from a company, experienced in this type of funded project, which will be able to appoint a designated Project Manager to this role. They will be responsible for the day-to-day management of the project and liaison with businesses and will be required to implement decisions, report to and liaise with the University and Funding bodies as required and manage the project to meet the stringent reporting and output requirements of those relevant authorities. It is vital that the selected supplier has experience of both these kind of funded projects and also of supporting SMEs within the Food and Drink sector.

2)Common procurement vocabulary (CPV)

72224000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Peripatetic Brewer services

1)Short description

The University requires the provision of Peripatetic Brewer services from a company experienced in this type of role which will be able to appoint a designated Project Manager to this role. They will be responsible for assisting SME craft brewers in the Derby/Nottinghamshire area to encourage access to innovative solutions within the University, to transfer technical knowledge with respect to process, product quality and costs saving measures and to act as the ‘on the road’ scientist who can assess SME technical/scientific needs, the application of University expertise and facilities and develop solutions to support the businesses. It is essential that the post-holder can liaise effectively with the ESIF Project Manager, the brewing science team, academics, researchers and those engaged in other complimentary ERDF projects.

2)Common procurement vocabulary (CPV)

98390000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Peripatetic Food Scientist

1)Short description

The University requires the provision of Peripatetic Food Scientist for the University of Nottingham, School of Biosciences in the Food Sciences Division. This particular role will build on the relationships formed through the Food and Biofuel Innovation Centre with Food and Drink SMEs (excluding Breweries). A technical Food Scientist is required to assist SME businesses in the Derby/Notts area to encourage access to innovative solutions within the University, to transfer technical knowledge with respect to process, product quality and costs saving measures and to act as the ‘on the road’ scientist who can assess SME technical/scientific needs, the application of University expertise and facilities and develop solutions to support the businesses. It is essential that the post-holder can liaise effectively with the ESIF Project Manager, the Food science team, academics, researchers and those engaged in other complimentary ERDF projects.

2)Common procurement vocabulary (CPV)

98390000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised within the procurement documents if this is necessary. Parent company and/or other guarantees of performance and financial liability may be required by the Contracting Authority or proposed by participants if considerer appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see published documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract. Any consortium to have a designated lead organisation, all members will have joint and several liability in respect of the obligations and liabilities to the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at https://intendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1) The Contracting Authority may take into account any of the following information:

(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organization;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status);
(e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Project management/service provision. Weighting 20

2. Business engagement. Weighting 20

3. Stakeholder management. Weighting 15

4. Relevant sector knowledge and expertise. Weighting 30

5. Price. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC JG ITT/753

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.3.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.3.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.3.2016

Place:

Nottingham.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The University of Nottingham is in the process of bidding to the European Regional Development Fund (ERDF) for resources to fund a project for SME engagement/support in the application of Food Science in the region.

VI.3)Additional information

This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement participants must 1st be registered on the e-Tendering site. if you have not yet registered on the e-Tendering site, this can be done online at https://www.in-tendhost.com/Universityofnottingham/ by following the link Register. Full instructions for registration and use to the system can be found athttps://www.in-tendhost.com/Universityofnottingham/aspx/BuyerProfiles Once you have registered on the e-Tendering site, a registered user can Express Interest for a specific procurement. This is done by login to the e-Tendering site, selecting Tenders Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering Site you will have access to In-Tend email messaging service which facilitates all correspondence sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to endure our emails reach your inbox please add our e-Tendering Site host email domain @in-tend.co.uk to your safe sender list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering site please contact In-Tend Support Desk email: support@in-tend.co.uk or via telephone +44 1144070065. Responses must be published by the date in IV.3.4) All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering site: https://www.in-tendhost.com/Universityofnottingham/ Non compliant expressions of interest will not be considered or acknowledged.

The contracting authority reserves the right:
(i) Not to award any contract as a result of the procurement process related to the publication of this notice; and
(ii) To make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public contracts Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief on the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.2.2016

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