ESourcing Framework Agreement

ESourcing Framework Agreement

Procurement software package. Auction software package. Guys and St Thomas’ NHS Foundation Trust, on behalf of the London Procurement Programme, has a requirement to establish a Framework Agreement for use by or on behalf of all UK Public Bodies which will include NHS bodies.

UK-London: procurement software package

2012/S 154-257307

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guys and St Thomas’ NHS Foundation Trust on behalf of the London Procurement Programme
St Thomas’ Hospital, Westminster Bridge Road
Contact point(s): Fazila Suleman
For the attention of: Fazila Suleman
SE1 7EH London
UNITED KINGDOM
Telephone: +44 2071886676
E-mail: fazila.suleman@lpp.nhs.uk

Internet address(es):

General address of the contracting authority: www.lpp.nhs.uk

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ESourcing Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Procurement software package. Auction software package. Guys and St Thomas’ NHS Foundation Trust, on behalf of the London Procurement Programme, has a requirement to establish a Framework Agreement for use by or on behalf of all UK Public Bodies which will include NHS bodies.
Tenders are invited from established organisations who can supply web based solutions to a number of eSourcing requirements. The Framework will be split into three lots: eRFx, eAuction, Contract Management. Tenderers may bid for one, several or all of the lots. The solution must support multi-tenancy architecture and be hosted on the internet. Any or all of the three separate applications must be accessible by a common web portal and have the ability to interoperate and integrate with any systems that are already in place. It is important to note that tenders must support the Department of Health policy to adopt GS1 coding in the NHS and Public Sector supply chain.
II.1.6)Common procurement vocabulary (CPV)

48490000, 48470000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Guys and St Thomas’ NHS Foundation Trust, on behalf of the London Procurement Programme, has a requirement to establish a Framework Agreement for use by or on behalf of all UK Public Bodies, this will include NHS bodies (i.e. Acute Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, NHS Trusts, NHS Scotland and its organisations and Special NHS Boards in Scotland), Local Authorities, Educational Establishments, Police and Emergency Services, Central Government Departments and their Agencies, Registered Charities, Housing Authorities, Social Landlords and the Fire Service. Lists of such bodies can be found at: http://www.lpp.nhs.uk/page_sa.asp?fldKey=12 http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.show.scot.nhs.uk/organisations/index.aspx http://www.hscni.net/index.php?link=trusts http://www.engage.hscni.net/partners/NIAS.html http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net/searchresult.php http://www.police-information.co.uk/police-directory/index.php?category=6 http://www.police.uk/forces.htm http://www.psni.police.uk/index.htm http://www.scottish.police.uk/ http://www.fireservice.co.uk/information/ukfrs.php#s http://www.nifrs.org/locations.php http://www.mcga.gov.uk/c4mca/mcga07-home.htm http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ http://www.dsdni.gov.uk/ccni.htm http://www.tenantservicesauthority.org/server/show/ConWebDoc.20407 http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

Tenders are invited from established organisations who can supply web based solutions to a number of eSourcing requirements. As such, the Framework will be split into three lots: eRFx, eAuction, Contract Management. Tenderers may bid for one, several or all of the lots. The solution must support multi-tenancy architecture and be hosted on the internet. Any or all of the three separate applications must be accessible by a common web portal and have the ability to interoperate and integrate with the systems that are already in place. It is important to note that tenders must support the Department of Health policy to adopt GS1 coding in the NHS and Public Sector supply chain.
Estimated value excluding VAT:
Range: between 10 000 and 10 000 000 GBP

II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: eRFX

1)Short description
ERFX.
2)Common procurement vocabulary (CPV)

48490000

3)Quantity or scope
Web based tool that will give procurement professionals the ability to issue and manage online requests for information, proposals and quotations. This tool should allow organisations to securely store all documentation (terms, contracts, pricing etc.) within the tender structure with detailed information on pricing, sub-contractors and all communications to be stored in one place enabling fast access, robust audit trails and reporting.
It should give the ability for procurement teams to invite a large volume of suppliers to answer a series of in-depth questions to gain better knowledge of their ability to provide the exact goods or services that are required and this data to be captured in a standardised framework to allow online evaluation. Requirements to include an automatic publishing of all tenders worth more than 10 000 GBP on Contracts Finder, a new online government tool that displays details of all new procurement opportunities.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Contract Management
1)Short description
Contract Management.
2)Common procurement vocabulary (CPV)

48490000

3)Quantity or scope
Contract Management: to provide a tool for managing the entire lifecycle of contracts from creation through to maintenance and onto renewals. Offer a central storage for contractual agreements with automated alerts against key events, the ability to link events to people, the ability to track contract renewals, the monitoring of approvals and the capacity to manage the contract creation process. The ability to track Key Performance Indicators (KPI’s) to pro-actively manage supplier performance and sophisticated contract reviews.
The end solution to provide complete interoperability with eRFx and eAuction tools and other systems, for true end to end process management.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: eAuction
1)Short description
EAuction.
2)Common procurement vocabulary (CPV)

48490000, 48470000

3)Quantity or scope
To provide a powerful negotiation tool that helps reduce procurement costs through increased market transparency and competitive bidding with the ability to run both reverse and forward auctions. Allow multiple suppliers in different geographic regions to place and modify bids simultaneously online and respond immediately to other bidders competing against them. The ability to allow buyers to customise e-auctions to their requirements and allow each supplier to view their bid position and / or the value of the lowest bid with the identity of the supplier/s being withheld.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortia will be required to form a legal entity prior to award of contract in which each member is jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Full details of the criteria are detailed in the pre qualification questionnaire which must be sought and returned by the closing deadline.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: An eAuction may be used.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.9.2012 – 08:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-201286-PRO-4136035.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2012

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