ESPO Cleaning Supplies Framework 2018 – 2019

ESPO Cleaning Supplies Framework 2018 – 2019

8 Lots. A framework for the supply of janitorial, hygiene and cleaning products to be delivered into the ESPO general warehouse.

United Kingdom-Leicester: Cleaning products

2017/S 175-358120

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Mr Nasir Makda
Telephone: +44 1162944166
E-mail: tenders@espo.org
NUTS code: UKInternet address(es):Main address: http://www.espo.org/

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: local authority services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

52_18 Janitorial, Hygiene And Cleaning Supplies.

Reference number: 52_18

II.1.2)Main CPV code

39830000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A framework for the supply of janitorial, hygiene and cleaning products to be delivered into the ESPO general warehouse and to be delivered directly to individual ESPO customers in varying quantities on a national basis.

Lot 1 — Brooms and Brushes

Lot 2 — Cloths and Sponges

Lot 3 — Mops, Buckets and Dust Beaters

Lot 4 — Floor Pads

Lot 5 — Waste Bins

Lot 6 — ESPO Own Brand ‘Smart Buy’

Lot 7 — General Equipment

Lot 8 — Janitorial Trolleys, Mopping Systems and Baby Changing Units

To tender: (a) Go to www.eastmidstenders.org, (b) Register (c) Search for tender opportunity ‘52_18’ d) Express an interest (e) Download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply of Brooms and Brushes

Lot No: 1

II.2.2)Additional CPV code(s)

39224000
39224100
39224310
39224350

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Broom Heads

— Brooms Handles

— Dustpan and Brush Sets

— Brushes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Cloths and Sponges

Lot No: 2

II.2.2)Additional CPV code(s)

39224320
39514200
39525600
39525800
39542000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Cleaning Cloths

— Dishcloths

— Tea Towels

— Oven Gloves

— Scouring Pads

— Sponges.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Mops, Buckets and Dust Beaters

Lot No: 3

II.2.2)Additional CPV code(s)

39224330
39525100
39833000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Buckets (Galvanised, mop, with wringer etc.)

— Polish Applicator

— Dusting Tools

— Floor Sweepers

— Mop Heads.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 640 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Floor Pads

Lot No: 4

II.2.2)Additional CPV code(s)

39713420
39831300

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Floor Pads for Scrubbing

— Floor Pads for Polishing

— Spray Cleaners.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Waste Bins

Lot No: 5

II.2.2)Additional CPV code(s)

39224340

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Dustbins

— Storage Bins

— Swing Bins

— Pedal Bins

— Bin Lids

— Roll Top Bins.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of ESPO Own Branded ‘Smart Buy’ Range

Lot No: 6

II.2.2)Additional CPV code(s)

39224320
39525600
39525800

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Microfibre Cloths

— All Purpose Cloths

— Striped Dishcloths

— Scouring Pads

— Sponge Scourers

— Magic Erasers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of General Equipment

Lot No: 7

II.2.2)Additional CPV code(s)

39291000
39832000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Laundry/Linen Basket

— Ironing Boards

— Clothes Pegs

— Hazard Warning Signs

— Cleaning Product Storage

— Washing Up Bowl

— Sink Plunger

— Dispenser Pumps

— Spray Bottles

— Kneeling Mat

— Squeegees

— Window Products

— Litterpickers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Janitorial Trolleys, Mopping Systems and Baby Changing Units

Lot No: 8

II.2.2)Additional CPV code(s)

39224340
39831300

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— Baby Changing Station

— Pedal Bin

— Janitorial Trolleys/Carousels

— Mopping Systems

— Mop Sets

— Waste Bin.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2018
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

His contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review

VI.4.1)Review body

ESPO
Barnsdlae Way. Grove park, Enderby
Leicester
LE19 1ES
United KingdomInternet address:www.espo.org
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/09/2017

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