ESPO Contract for Supply of Copier Paper

ESPO Contract for Supply of Copier Paper

The contract is for the supply of A4/A3 photocopier and printing papers. 4 Lots.

United Kingdom-Leicester: Photocopier paper

2019/S 168-410352

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Catalogue Procurement Team
Telephone: +44 1162944105
E-mail: tenders@espo.org
NUTS code: UKF21
Internet address(es):Main address: http://www.espo.org/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

129_20 Copier Paper

Reference number: 129_20

II.1.2)Main CPV code

30197643

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The contract is for the supply of A4/A3 photocopier and printing papers, including ESPO’s own branded range (shires) for delivery to ESPO’s distribution and for direct delivery to ESPO customers. To tender:

(a) go to www.eastmidstenders.org

(b) register;

(c) search for tender opportunity ‘129_20’;

(d) express an interest;

(e) download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

A4 and A3 ESPO ‘Shires’ Private Label Copier Paper

Lot No: 1

II.2.2)Additional CPV code(s)

30197630
30197642
30197643
30197644

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The supply of ESPO’s private label A4 and A3 multipurpose photocopier paper, for bulk delivery to the ESPO distribution centre, Leicester.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 33 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

A4 and A3 ‘Branded Premium’ Copier Paper, Tinted Copier Paper and Card

Lot No: 2

II.2.2)Additional CPV code(s)

30197630
30197640
30197642
30197643
30197644
30197645

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The supply of branded premium photocopier paper, tinted copier paper and card, for bulk delivery to the ESPO distribution centre, Leicester.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 33 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Budget A4 and A3 Copier Paper — White Box

Lot No: 3

II.2.2)Additional CPV code(s)

30197630
30197640
30197642
30197643
30197644

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The supply of budget/white box A4 and A3 photocopier paper, for full load delivery to the ESPO distribution centre, Leicester.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 33 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

A4 and A3 Bulk Delivery of Copier Paper Direct to ESPO Customers

Lot No: 4

II.2.2)Additional CPV code(s)

30197630
30197640
30197642
30197643
30197644

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The supply of palletised A4 and A3 photocopier paper, for direct delivery to ESPO customer establishments.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2020
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 33 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Ltd.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/09/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement.

VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/08/2019

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