ESPO E-Books Framework

ESPO E-Books Framework

Books, E-Books and Related Materials.

United Kingdom-Leicester: Printed books

2016/S 119-212101

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barnsdale Way, Grove Park, Enderby
For the attention of: Mr Louis Blake
LE19 1ES Leicester
United Kingdom
Telephone: +44 1162944055

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Tenders or requests to participate must be sent to: ESPO
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services
Other: local authority services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Organisation in II.1.5)
Please see section II.1.5)
LE19 1ES Leicester
United Kingdom

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

376E_16 Books, E-Books and Related Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

In this instance, ESPO is undertaking a procurement process to identify and appoint a number of suppliers to a national multi-supplier framework to supply books, e-books and related materials.
The framework is expected to be primarily used by educational establishments, but it is anticipated that local authorities may wish to access Lot 4 (e-books/e-audio) of this framework in order to appoint an e-books/e-audio provider for library provision

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on:

In order to express an interest in tendering for this opportunity and obtaining tender documents and/or requesting any further information, please see details below and please ensure you refer to instructions and guidance available: (a) Go to (b) (If you are not already registered) Register your company by selecting the ‘Register’ box on the top of the home page, (c) Once registered visit the home page select ‘View Opportunities’ then ‘Search Latest Opportunities’, from the ‘Organisation’ drop down box select ‘ESPO’, click search (options) and select the appropriate opportunity 376E_16 Books, E-Books and Related Materials, (d) Express an interest by selecting the ‘Register Interest’ box at the bottom of the screen. You should receive a notification email confirming your expression of interest, (e) Once fully registered, you should download the tender from the website.

Tenderers should also note that final submissions must be made only via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.
All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files after accessing the ProContract portal.

If you have any query regarding the content or require further information, please use the messaging tool provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to or telephone +44 1670597136.

Note: You will receive email notifications regarding your expression of interest or other important actions on the system. Email alerts may be blocked by your company’s SPAM filter. Please contact your ICT department to ensure that emails from the domain “” are excluded from the SPAM filter “blocked addresses”
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

II.1.6)Common procurement vocabulary (CPV)

22110000, 64216200, 79980000, 92500000, 30234300, 30234400, 48160000, 22111000, 22112000, 22113000, 22114000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The value of 4 000 000 GBP is the estimated potential value based on known participating establishments. The value of participation by the wider public sector cannot be calculated accurately or guaranteed — but has nevertheless been incorporated within a range of 4 000 000 GBP to 12 000 000 GBP for the duration (including the extension option referred to at Section II.2.2).

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated in Section II.1.4) include the option period.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 30.8.2018

Information about lots

Lot No: 1 Lot title: Fiction Books

1)Short description

This lot will primarily be used by schools for fiction books typically read by school-age children. CPV Codes — 22110000: Printed books, 22111000: School books, 22112000: Textbooks, 22113000: Library books, 22114000: Dictionaries, maps, music books and other books.

2)Common procurement vocabulary (CPV)

22110000, 22111000, 22112000, 22113000, 22114000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Curriculum Books

1)Short description

This lot will cover non- fiction textbooks, revision guides, dictionaries, reading scheme sets, etc. used in schools and colleges by students.

2)Common procurement vocabulary (CPV)

22110000, 22111000, 22112000, 22113000, 22114000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Reference, General and Other Related Materials

1)Short description

This lot will cover the requirements of non-education Customers such as local authority departments and central governments bodies. It is envisaged that these Customers will typically require reference books related to their area of work (e.g. social care). This lot will also cover materials linked to reading/library provision, such as CDs and DVDs.

2)Common procurement vocabulary (CPV)

22110000, 22112000, 22113000, 22114000, 30234300, 30234400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: E-Books, including e-audio

1)Short description

This lot is expected to be used by schools and public libraries and tenderers will be asked to indicate which Customer base their solution is intended for.

2)Common procurement vocabulary (CPV)

64216200, 48160000, 79980000, 92510000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Joint and Several Liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation. 2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 12 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to tender.
Minimum level(s) of standards possibly required: As above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

376E_16 Books, E-Books and Related Materials

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 046-075502 of 5.3.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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