ESPO Staff Benefits Framework 2019 – 2021

ESPO Staff Benefits Framework 2019 – 2021

7 Lots. Managed Service Scheme – Lot No: 1. This lot requires Service Providers to offer a range of staff benefits on behalf of Customers as part of a managed service. 

United Kingdom-Leicester: Miscellaneous services

2019/S 003-003405

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Resources Procurement Team
Telephone: +44 1162657899
E-mail: tenders@espo.org
NUTS code: UKF21
Internet address(es):Main address: http://www.espo.org/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

319_19 Staff Benefits

Reference number: 319_19

II.1.2)Main CPV code

98300000

II.1.3)Type of contract

Services

II.1.4)Short description:

ESPO is seeking to establish a framework agreement with a number of service providers for the provision of staff benefits. The framework will cover a range of benefits from a total managed service to individual schemes such as cycle to work salary sacrifice scheme, financial well-being scheme, technology products, leisure and retail discounts, car leasing scheme and childcare vouchers salary sacrifice scheme.

To tender:

(a) go to www.eastmidstenders.org,

(b) register,

(c) search for tender opportunity “319_19”,

(d) express an interest,

(e) download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Managed Service Scheme

Lot No: 1

II.2.2)Additional CPV code(s)

75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to offer a range of staff benefits on behalf of Customers as part of a managed service. Essentially the Service Provider will work with the Customer to develop and manage a “total benefits” package.

The following information is applicable to all lots:

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders’ information only.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

II.2)Description

II.2.1)Title:

Cycle to Work Salary Sacrifice Scheme

Lot No: 2

II.2.2)Additional CPV code(s)

34430000
75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide employers with a cycle to work salary sacrifice scheme that encompasses provision of all elements of the scheme such as hire of bikes, safety equipment and management of the salary sacrifice process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

II.2)Description

II.2.1)Title:

Financial Wellbeing Scheme

Lot No: 3

II.2.2)Additional CPV code(s)

75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide a financial wellbeing scheme that includes low cost loans and savings to employees by taking increments of money from their net pay. This lot may also include other financial wellbeing services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework Agreement.

II.2)Description

II.2.1)Title:

Technology Products Scheme

Lot No: 4

II.2.2)Additional CPV code(s)

30200000
32250000
75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide employers with a technology products scheme that encompasses provision of all elements of the scheme such as the provision of mobile phones, tablets, laptops and management of the payment process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

II.2)Description

II.2.1)Title:

Leisure and Retail Scheme

Lot No: 5

II.2.2)Additional CPV code(s)

75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide employers with a leisure and retail discount scheme that encompasses provision of all elements of the scheme such as the provision of retail vouchers, discounts and management of the process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

II.2)Description

II.2.1)Title:

Car Leasing Scheme

Lot No: 6

II.2.2)Additional CPV code(s)

34110000
66114000
75310000
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide employers with a car leasing scheme that encompasses provision of all elements of the scheme such as the provision of cars, associated services, and management of the process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

II.2)Description

II.2.1)Title:

Childcare Vouchers Salary Sacrifice Scheme

Lot No: 7

II.2.2)Additional CPV code(s)

75310000
75340000
85312110
98300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot requires Service Providers to provide employers with a childcare voucher salary sacrifice scheme that encompasses provision of all elements of the scheme such as the provision of vouchers which can be used to pay for all types of registered childcare across the UK, including but not exclusive to childminders, holiday schemes, nannies, au pairs, nurseries, after school clubs, playgroups, crèches and management of the salary sacrifice process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the framework agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Ltd.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 149-341614

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal

VI.4)Procedures for review

VI.4.1)Review body

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United KingdomInternet address: www.espo.org
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015(SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/01/2019