Essex County Council Adoption Support Services Framework

Essex County Council Adoption Support Services Framework

The service will be divided into the following 5 Lots: 1 — Training. 2 — Specialist/comprehensive assessments. 3 — Mediation.

United Kingdom-Chelmsford: Health and social work services

2016/S 036-058387

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
County Hall, Market Road
Contact point(s): Procurement Services, UKH33
CM1 1QH Chelmsford
UNITED KINGDOM
Telephone: +00 03330136267
E-mail: email2workspace-prod+ECC+WS641319397+w8i5@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

(0282) Adoption Support Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Essex.

NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 400

Duration of the framework agreement

Duration in months: 24

II.1.5)Short description of the contract or purchase(s)

Essex County Council is inviting tenders to a framework agreement for a range of providers to deliver high quality specialist adoption and Special Guardianship Order support services across Essex to meet its diverse needs improving stability and support.
The service will be divided into the following 5 Lots:
1 — Training.
2 — Specialist/comprehensive assessments.
3 — Mediation.
4 — Therapeutic Interventions.
5 — Short Breaks.
The tender documentation shall be available on 18.2.2016 or shortly after.
To register your interest in the event, request more details and access to the tender documentation please email:

email2workspace-prod+ECC+WS641319397+w8i5@ansmtp.ariba.com

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: LOT 1 — Specialist Training

1)Short description

Based on assessment of need, from time to time adoptive and Special Guardianship families require specialist training in order to provide them with skills and knowledge to undertake the re-parenting task. This training may be on an individual or group basis, provided within Essex, and ECC venues, or within provider premises. This training may also include the training of Essex County Council Adoption and Special Guardianship support staff.
Essex County Council has already agreed a training offer for the 2016/17 financial year which will be provided outside of this specification. The training to be provided through this specification will complement this training and be decided in partnership with Essex County Council Adoption staff. The issues covered will respond to families’ identified need and include, but not be limited to, the following:
— Attachment difficulties/developmental trauma.
— Parenting children with attachment difficulties.
— Transitions.
— Educational Issues.
— Parenting at different developmental stages.
— Life Story and contact.
— Aggression and violence.
— The effects of abuse and trauma.
— Neuroscience and brain development.
— Training social work teams.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: LOT 2 — Specialist / Comprehensive Assessments

1)Short description

Following an ECC social work assessment of support needs, there are occasions when a specialist assessment is indicated. The assessments that this service will provide include, but are not limited to, the following:
— Comprehensive systemic family assessments.
— Psychological & psychiatric assessments.
— Assessments of therapeutic needs.
— Assessments of contact needs.
— Sensory integration/occupational therapy assessments.
— Multi-disciplinary assessments.
ECC will refer individual children and/or families for specialist assessment on a case by case basis, where the assessment of need has indicated this is required to inform future intervention. The service envisages referrals for up to 20 children / families per annum.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: LOT 3 — Mediation

1)Short description

To improve family relationships and achieve a meaningful and positive contact between children and their birth families specialist support is often required particularly with Special Guardianship Order families but also with those families involved in Adoption. Providers will ensure that contact is positive for the child and supports the above outcomes. Mediation within the Special Guardianship Order Support context would be defined as a non-legal way of resolving disputes around contact between the children and their parents in order to avoid a court process.
The Mediator will act as an impartial third party and facilitate discussion between primarily Special Guardians and parents but also families involved in Adoption enabling them to reach suitable and mutually acceptable agreements around contact arrangements.
The Mediators will be expected to be registered with the Family Mediation Council (FMC) and accredited with the FMC and are therefore referred to as Family Mediation Council Accredited (FMCA). To obtain this they have should have completed a family mediation training course which is recognised by the FMC or the Law Society and have then completed a portfolio of case work which has been approved by either the FMC or the LS.
In addition to this they may need to be members of National Family Mediation (NFM) and the College of Mediators. The provider will liaise directly with the relevant Team Manager in order to ensure mediation services are provided to individual families where the assessment of need has identified that mediation is required.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: LOT 4 — Therapeutic Interventions

1)Short description

Adopted children and those subject to a Special Guardianship Order often have moderate to complex mental health and emotional well-being needs. Therapeutic interventions are required to assist both children and adults to deal with feelings of loss and rejection, as well as the long term effects of abuse and trauma.
The commissioned services will promote the above outcomes using a range of effective therapeutic interventions, which may include but not be limited to:
— Psychotherapy.
— Systemic Therapy.
— Therapeutic Life Story Work.
— Psycho-Social Education.
— Dyadic Developmental Psychotherapy.
— Theraplay.
— Filial Therapy.
— Music Therapy.
— Art Therapy.
— Drama Therapy.
— Eye Movement Desensitisation and Reprocessing (EMDR).
— Sensory Integration Therapy.
— Non-violent resistance.
ECC will refer individual children and/or families for specialist therapeutic intervention on a case by case basis, where the assessment has identified this as a need. The Service envisages referring approximately 100 plus individual children or families to therapeutic services per annum. Service providers will liaise directly with the commissioning social worker for each child/family, and a contract of work established on a case by case basis. Information will be shared between the provider and commissioning social worker in order to ensure the service continues to meet the assessed needs of the child / family.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: LOT 5 — Short Breaks

1)Short description

The right to request respite is clearly set out in the Adoption Passport, and the need for this service has been identified through feedback from user groups. Short breaks are beneficial in reducing the likelihood of placement disruption and also provide an opportunity for peer support and training. The constructive activity during short breaks also builds resilience, self-esteem and emotional well-being.
In the last two years, Essex Adoption Services provided a residential short break experience (2 x full days and 1 overnight) for 10 young people age 11-13 years, and two separate residential weekend breaks (Friday to Sunday) for 10 single parent families and 7 two-parent families. As part of our future support programme, we are keen to develop a wider range of services to include but not be limited to overnight and daily breaks, for both the family and child alone, for Special Guardianship Order and Adoptive families.
The commissioned service will liaise directly with the Adoption Service Manager in order to agree respite / short break arrangements that respond to the presenting needs of families requesting support.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Satisfactory performance.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 52, 64, 92 and 131 of
Directive 2014/24/EU of the European Parliament and of the Council
and Regulations 57 and 58 of the Public
Contracts Regulation 2015 and as set out in the
invitation to tender which is available from the address
in point I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57-63 of
Directive 2014/24/EU of the European Parliament and of the Council
and Regulations 57 and 58 of the Public Contracts
Regulation 2015 and as set out in the invitation to
tender which is available from the address in point I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0282

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.3.2016 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The supplier portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal. The supplier portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders. Essex County Council reserves the right to amend timescales and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged to under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Suppliers Instructions: How to Express Interest in this Tender

1. Send an email with your organisation name in the subject title field to email2workspace-prod+ECC+WS641319397+w8i5@ansmtp.ariba.com

asking to be invited to this event and providing your contact name
and Supplier ID/User ANID from your Ariba registration details.
2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage.
If you are not registered in Ariba at all, go to:

http://ecc.supplier.ariba.com/ad/register/SSOActions?type=full

and follow the instructions to register then follow steps 1 and 2 above. (please note:35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.) Once you have been invited to the project all communication will need to be via the project message board.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Detail as to rights of appeal and associated procedures is given in the Public Contracts Regulations 2015. Under Regulation 86 and 87 Essex County Council will inform you of the outcome of the tender and, if you have not been selected, how your bid was ranked against those that were. Under Regulation 86 Essex County Council must wait 10 days from despatching such information before entering into the contract. Chapter 6 sets out the time within which you must begin any action and the awards a court may make.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.2.2016

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